Create a binder to group documents together

When you start Binder, a new, blank binder is created for you. You can add documents, called sections, to this blank binder by dragging existing documents into the left pane of the Binder window or by clicking either Add or Add From File on the Section menu.

If you're already running Binder, click New Binder on the File menu to start a new binder. You can create a blank binder or base a new binder on one of the binder templates included with Binder.

Binders are most effectively used as places to assemble related existing documents. When editing documents in binders, you should be aware of some limitations. For information, see BINDER.TXT in the Office folder in the folder where you installed Microsoft Office.


Open an existing binder

1	On the File menu, click Open Binder.

2	In the Look In box, click the drive and folder that contain the binder.

3	In the large box containing a list of files and folders, double-click the binder you want to open.


Add a new document to a binder

•	To add an existing document to a binder, drag the document into the left pane of the Binder window. If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

•	To add a new, blank document to a binder, click Add on the Section menu, and then click the type of document you want to add.


Delete a document from a binder

1	In the left pane of the Binder window, click the document you want to delete.

2	Using the right mouse button, click the document you want to delete.

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

3	Click Delete.


Rename a document in a binder

1	In the left pane of the Binder window, double-click the name of the document you want to rename.

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

2	Edit the name of the document.

3	Press ENTER or click another object.


Duplicate a document in a binder

1	In the left pane of the Binder window, hold down the right mouse button and drag the document you want to duplicate to where you want the new document.

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

2	Click Copy Here.


Hide and display a document in a binder

•	To hide a document, click anywhere in the document, and then click Hide on the Section menu.

•	To display a hidden document, click Unhide on the Section menu, and then double-click the name of the document.


Select a document in a binder

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

To select	Do this
A single document	Click the document's icon.
A single document while dragging	While holding down ALT, drag an object over a document's icon.
A series of documents	Click the first document's icon, hold down SHIFT, and then click the last document's icon.
Several documents	While holding down CTRL, click the icons for the documents you want to select.
All documents in the binder	On the Section menu, click Select All.


Save a binder section as a separate document

1	In the left pane of the binder window, click the section you want to save as a separate document.

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

2	On the Section menu, click Save As File.

3	Specify the new name and location for the file.


Break a binder into its parts

1	Using the right mouse button, click the binder file you want to disassemble. You can do this in My Computer, in the Windows Explorer, or on the desktop.

2	On the menu that appears, click Unbind.

The documents in the binder are saved as separate files in the folder that contains the binder. The original binder remains intact.

Note   This command isn't available with Microsoft Windows NT.


Move binder documents

•	In the left pane of the Binder window, drag the document to where you want it in the current binder or in another binder. You can also move a document from the left pane of the Binder window to the Windows Explorer, My Computer, or the desktop. You can select and drag multiple documents.

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.


Send a binder to others

1	On the File menu, click Send Binder.

2	Address the mail message to those who you want to receive the binder.

3	Click Send.


Route a binder to others

1	On the File menu, click Add Routing Slip.

If the Binder already has a routing slip, click Edit Routing Slip.

2	Type whatever routing information you want.

3	On the File menu, click Send Binder.


Print an entire binder

1	On the File menu, click Print Binder.

2	Select the options you want.

You can print multiple documents in a binder by selecting them before clicking the Print Binder command and then clicking Selected Section(s).


Print a document in a binder

1	In the left pane of the Binder window, click the icon for the document you want to print.

If the Binder window isn't divided into left and right panes, click the button to the left of the File menu.

2	On the Section menu, click Print.

3	Select the options you want.


Print headers and footers for a binder

•	To print headers and footers, use the header and footer commands for each individual document in the binder.


Check the spelling of documents in a binder

•	To check the spelling in a binder, use the spelling checker command for each individual section.


Hide or display the left pane of the Binder window

•	Click  [image]  to the left of the File menu.


Share a binder with users of Microsoft Exchange

1	On the File menu, click Post To Exchange Folder.

2	Select the options you want.


Share a binder on a network using Briefcase

1	Place a binder file on the network where other users can access it.

2	Instruct those who are using the binder to copy it to their local Briefcase. Each person can then open the copy of the binder in his or her Briefcase and work on it.

For more information about Briefcase, see Windows on-line Help.

3	Each person working on the binder can update his or her copy by clicking Update All on the Briefcase menu. This command copies the person's work to the binder on the network, and it copies any changes in the network copy of the binder to that user's personal Briefcase.

Note   This command isn't available under Microsoft Windows NT.


Control the appearance of printed pages in a binder document

1	On the Section menu, click Page Setup.

2	Select the options you want.


Save a binder

•	On the File menu, click Save Binder. If you want to change the name of the binder, click Save Binder As.


Templates included with Office Binder

A binder template acts as a "master copy" for a set of documents in a binder. By basing new binders on an existing binder template, you can create in one step all the related documents you need for a particular project.

For example, the Client Billing template that is included with Office provides a fax cover sheet, a cover letter, an invoice, a timecard, and a materials list. The following binder templates are also provided with Office.

•	Meeting Organizer

•	Proposal and Marketing Plan

•	Report

You can create custom binder templates for your specific projects. For information about creating binder templates, click  [image].


Create a binder template

1	If you've already created a binder you want to reuse for other projects, click Open Binder on the File menu, and then open that binder.

To start with a new blank binder, click New Binder on the File menu.

2	For each document you want in the binder, click Add From File on the Section menu, and then select an appropriate document.

3	On the File menu, click Binder Properties, and then type any information you want to use in each new binder's documents.

4	On the File menu, click Save Binder As.

5	In the Save In box, double-click the Office95 folder, the Templates folder, and then the Binder folder.

6	In the File Name box, type a name for the template.

7	In the Save As Type box, click Binder Templates.


Modify a binder template

1	On the File menu, click Open Binder, and then open the binder template you want to change.

2	Add, delete, or reorganize the sections in the binder.

3	To change information such as the binder title, click Binder Properties on the File menu.

4	To change the format or content for a specific section, click the section in the left pane and then make the changes you want.

5	In the binder, click  [image].

Notes

•	To modify macros for a binder section, click the section, click View Outside on the Section menu, and then change the macros in the application in which you created them. On the File menu, click Save And Update All, and then click Close And Return To BinderName.

•	You can remove and reorganize sections in the binder templates that come with Office. You should not, however, change the Microsoft Excel templates that perform calculations and other automated tasks — for example, the Invoice and TimeCard workbook templates in the Client Billing template. Altering the templates might prevent their formulas and macros from working properly.


Troubleshoot problems with binders

What do you need help with?

I can't find a document.

I can't open a document.

I can't add a document.

I can't send or share a binder.

I can't find a command that is normally on the File menu.

I can't edit a macro contained in a section.

Macros and AutoText entries are missing in my Word documents.


Macros and AutoText entries are missing in my Word documents.

The macros, AutoText entries, and customized command settings such as toolbars and shortcut keys that you can use in a Word document are stored in the template attached to the document or in the Normal template. If you move the binder from your computer where you created the documents, Word can't find the templates.

To make these items available to documents in a binder, place copies of the templates in the folder with the binder at the new location.


I can't find a document.

•	If icons for the documents in your binder don't appear in the left pane of the Binder window, click the button to the left of the File menu. This displays the pane that contains the icons for the documents.

•	The document you're looking for might be hidden. On the Section menu, click Unhide, and then look for your document in the box that lists hidden documents.

•	Your binder contains more documents than can be displayed in the left pane. Use the scroll buttons for the left pane to find a particular section. If you still can't find the section, use the right mouse button to click the scroll buttons for the left pane, and then click More Sections on the shortcut menu to see the list of additional sections.


I can't open a document.

•	Make sure that the application that was used to create the document is installed and running properly on your computer.

•	You might be low on available memory. Close some applications, and then try again to open the document.


I can't send or share a binder.

•	Check your network connections to make sure that any network server you rely on is running.

•	Make sure that the software you use to share files — Microsoft Exchange, electronic mail, and the local area network — is installed and running properly.

•	Check the names of users or computers on all mail and routing slips.


I can't find a command that is normally on the File menu.

Office Binder combines its menus with those of the application that was used to create a document. To resolve any discrepancies in menus, Binder moves some of the original application's commands to the Section menu in Binder. In a few instances, a command that was available in the original application isn't available in Binder. If you need access to such a command, use the View Outside command on the Section menu to open the document as a separate document.


I can't edit a macro contained in a section.

Office Binder doesn't support editing macros contained in its documents. To edit a macro, click the document that contains the macro, and then click View Outside on the Section menu. Binder opens the document as a separate document, and you can edit the macro.


I can't add a document.

The type of document you want to add isn't supported by Binder or isn't registered correctly with Microsoft Windows. Check the application that was used to create the document you want to add to verify that it's supported by Binder. If so, you may need to reinstall the application to register it correctly.


Client Billing

Fax Cover

Use this Word document if you fax invoices to your clients. Don't select the fax cover if you submit invoices by some other means.

Cover Letter

Use this Word document to introduce the accompanying documents and explain any payment details not included in the invoice.

Invoice

The Invoice is a Microsoft Excel workbook in which you enter all expenses for the current billing period. Built-in formulas automatically compute the total cost, including taxes, shipping, and handling.

Timecard

The Timecard is a Microsoft Excel workbook in which you itemize labor costs.

Materials Card

The Materials Card is a Microsoft Excel workbook in which you itemize the cost of reimbursable materials.

Attachments

Use this empty Word document for any other relevant information.


To go to the first, preceding, next, or last section in the binder, click a scroll arrow in the left pane.


New Binder command (File menu)

Creates a new, blank binder or a binder based on a binder template. To add documents to the binder, drag documents into the Binder window or click either Add or Add From File on the Section menu.


Open Binder command (File menu)

Opens an existing binder.


Save Binder command (File menu)

Saves the binder, including the documents it contains, as a single file.


Save Binder As command (File menu)

Saves the binder, including the documents it contains, as a file with a name you specify.


Binder Properties command (File menu)

Displays and controls properties — such as the title, subject, and author — for the active binder.


Print Binder command (File menu)

Prints the binder.


Send Binder command (File menu)

Attaches the binder to an electronic mail message.


Add Routing Slip command (File menu)

Specifies a group of people to receive the binder as part of an electronic mail message. You can send the binder to each person in turn or to the entire group at once.


Close command (File menu)

Closes the binder.


Add command (Section menu)

Adds a new, blank document to the binder.


Delete command (Section menu)

Removes selected documents from the binder.


Duplicate command (Section menu)

Creates a copy of the selected documents.


Rename command (Section menu)

Allows you to type a new name for the selected document in the left pane of the binder window. The name of the binder is not changed. This command is available only if the binder window is divided into left and right panes.


Rearrange command (Section menu)

Changes the order of documents in the binder. You can also rearrange documents by dragging their icons in the left pane of the Binder window.


Hide command (Section menu)

Hides selected documents. You can use hidden documents to store notes or macros related to your binder. Hidden sections are saved with the rest of the binder, but they're not printed.


Unhide command (Section menu)

Displays hidden documents.


Page Setup command (Section menu)

Specifies the page layout for the active document.


Print command (Section menu)

Prints the active document.


Save Copy As File command (Section menu)

Saves a copy of the active document as a separate file. This command does not remove the section from the binder.


Section Properties command (Section menu)

Displays and controls properties — such as the title, subject, and author — for the active document.


Select All command (Section menu)

Selects all the documents in the binder. If all the documents are selected, the command is named Unselect All.


About Office Binder command (Help menu)

Displays information about Office Binder.


Office Binder Help Topics command (Help menu)

Displays the online Help file for Office Binder.


Help is available for each option in this group. Click  [image]  at the top of the dialog box, and then click the option you want information about.


To select a printer, enter the name of the printer in the Name box.


To view or change settings such as paper size and orientation for the selected printer, click Properties.


To send the printer output of your binder to a file, click Print To File.


Help is available for each option in this group. Click  [image]  at the top of the dialog box, and then click the option you want information about.


To print only the selected documents, click Selected Section(s).


To print all documents in the binder, click All Sections.


To change the number of copies you want to print, type the number in the Number Of Copies box. To group the copies, select the Collate check box.


To number the binder pages consecutively from first to last when the binder is printed, click Consecutive.


To number the binder pages so that each document starts with page 1 when the binder is printed, click Restart Each Section.


To specify the page number of the first page printed, enter the number in the Start Numbering At box.


Add From File command (Section menu)

Adds an existing document to the binder as a section.


To add a new document to a binder, click the type of document you want.


To move a document closer to the front of the binder, click the document, and then click Move Up.


To move a document closer to the end of the binder, click the document, and then click Move Down.


To print one entire copy of a document before printing the next copy, select the Collate check box. To print multiple copies of one page before printing the next page, clear the Collate check box.


To change the order of a document within a binder, click the name of the document in the box, and then click either the Move Up or Move Down button.


To create a copy of the active document, click the name of the document you want the duplicate document to follow.


To display a hidden document, click its name in the box.


To hide or display the left pane of the Binder window, click this button.


To display a document that doesn't appear in the scrolling list in the left pane, click the name of the document.


Move Here command (Shortcut menu)

Moves the document you dragged while holding down the right mouse button.


Copy Here command (Shortcut menu)

Copies the document you dragged while holding down the right mouse button.


View Outside command (Section menu)

Starts the application that created the active document and opens the document in that application.


Cancel command (Shortcut menu)

Returns the document you dragged to another location to its original position.


To edit the document, click its icon. To change the document's position in the binder, drag the icon.


The binder does not contain any documents. To add a document, drag an existing document into this pane, or click Add on the Section menu.


Edit Routing Slip command (File menu)

Specifies the people to whom the binder is routed, and in what order.


To overwrite a file in the current folder with the document of the same name in the binder, click Replace.


To save the document in the binder with a different name, type the name in the Rename box.


binder section

One of the separate documents that are grouped in a binder. A section can be a Word document, Microsoft Excel workbook, a PowerPoint slide presentation, or other document from an application that supports Office binders.


Combining and organizing related files


Sharing information with other people


The Microsoft Network command (Help menu)

This command is unavailable if The Microsoft Network is not installed on your computer. For information about installing The Microsoft Network, click the Windows Start button, click Help, and then enter microsoft network.


The Microsoft Network command (Help menu)

Connects your computer to The Microsoft Network location you select.


About Microsoft Application command (Help Menu)

Displays the version number of this Microsoft application; copyright, legal, and licensing notices; the user and organization name; the software serial number; and information about your computer and your operating system.


To display information about system configuration, printers, system DLLs, fonts, proofing tools, graphics filters, text converters, display configuration, applications that are running, active modules, and OLE settings for your computer, click System Info.


Microsoft Application Help Topics command (Help Menu)

Displays online Help for this Microsoft application, including the Answer Wizard, where you can type a request for help in your own words.


Answer Wizard command (Help menu)

Displays the Answer Wizard, where you can type a request for help in your own words.


To close this dialog box without saving any changes you've made, click Cancel.


To close this dialog box and save any changes you've made, click OK.


Save button (Standard toolbar)

Saves the active document with its current filename, location, and file format.


Properties command (File menu)

Displays the properties of the active file.


The Microsoft Network command (Help menu)

This command is unavailable if The Microsoft Network is not installed on your computer. For information about installing The Microsoft Network, click the Windows Start button, click Help, and then enter microsoft network.


The Microsoft Network command (Help menu)

Connects your computer to The Microsoft Network location you select.


About Microsoft Application command (Help Menu)

Displays the version number of this Microsoft application; copyright, legal, and licensing notices; the user and organization name; the software serial number; and information about your computer and your operating system.


To display information about system configuration, printers, system DLLs, fonts, proofing tools, graphics filters, text converters, display configuration, applications that are running, active modules, and OLE settings for your computer, click System Info.


Microsoft Application Help Topics command (Help Menu)

Displays online Help for this Microsoft application, including the Answer Wizard, where you can type a request for help in your own words.


Answer Wizard command (Help menu)

Displays the Answer Wizard, where you can type a request for help in your own words.


Add/Edit Routing Slip command (File menu)

Sends a document to reviewers to revise and add annotations. To use routing, you and those you are sending the document to must have installed both the application in which the document was created and Microsoft Exchange or a compatible mail package.

When you have an existing routing slip or a message has been sent to you with a routing slip, the command name changes to Edit Routing Slip.


Displays the name of the person routing the document.


To enter the names of the people you want to route a document to, click Address, click a recipient name, and then click Add.


To route a document to one recipient after another, click the Move arrows until the names in the To box appear in the correct routing order.

If a routed document has already been sent to a name on the list, the name is dimmed and cannot be moved.


To find and select the recipient names you want to route the document to, click Address.


To remove a recipient from the To box, click the recipient's name, and then click Remove.


To describe the contents of the routed document, type a title in the Subject box.


To send a message or instructions about the routed document, type the message in the Message Text box.


To specify whether you want to send a copy of a document to all recipients at the same time or to one after another, select the option you want.


To let each reviewer of a routed document see the comments of all previous reviewers, click One After Another. The document is routed to recipients in the order specified in the To box.


To send a copy of a routed document to all reviewers at the same time, click All At Once.


To send a routed document back to you after the last recipient closes it, select the Return When Done check box.


To send an electronic mail message to yourself when each recipient forwards a routed document, select the Track Status check box.


To add a routing slip to the open document, click Add Slip.


To send a document after you have created the routing slip, click Route.


To clear the list of recipients and message text from the routing slip, click Clear.

To remove the routing slip from the document, click Clear, and then click Add Slip.

When a document is returned after routing, or reaches the last recipient, the list of recipients is dimmed.


Send command (File menu)

Sends a mail message with an attached document.


To specify whether you want to route the document to the recipients specified on the routing slip, or to mail the document independent of the routing slip, click the option you want.