Contents

Introduction

Getting Help from Genigraphics

How Can I Capture My Audience’s Attention?

How Can I Meet My Deadlines?

How Can I Improve My Visuals?

About this Help file

Color Palette

Installing Genigraphics Software

Running Setup

Genigraphics® Wizard — The Basics

GraphicsLink — The Basics

Genigraphics is based in the United States with services available in North America only.


Genigraphics® Wizard ¾ The Basics
Genigraphics® Wizard — The Basics

Using the Genigraphics Wizard

To use the Genigraphics Wizard

Quick Start

Selecting the Slide Setup

Changing the Format of an Existing Presentation

Creating a Presentation for Genigraphics Output

PostScript Images

Fonts

Type Styles

Creating a Genigraphics Order

About Your Genigraphics Presentation

Making Corrections to Your Presentation

To handle warnings

Delivering the file to Genigraphics


GraphicsLink ¾ The Basics
GraphicsLink — The Basics

System Requirements

Using GraphicsLink

Quick Start

Starting GraphicsLink

Preparing a Modem Transmission

Communications Setup

Communications Settings

To change communications settings

To change a destination or phone number

To add a destination and phone number

To remove a destination and phone number

Modem Settings

Selecting the modem port

To change modem settings

To enter modem commands and dialing type

Selecting Files

To select two or more files

To delete one or more files

To find an already prepared order if it doesn’t appear in the main window

To save a file to diskette

Viewing, Editing, or Printing the Job Instructions and Billing Information

To print the job instructions and billing information for a file or files

Transmitting Files

To send files

Transmitting Other Files

To prepare an order for a new file

Keyboard Shortcuts

Menu Commands


Introduction

Genigraphics® has what it takes to turn your files into dynamic overheads, slides, and prints. We can also provide you with the expert touches that you don’t have time to accomplish yourself.

You get professional color output from Genigraphics right from your desk. Everything you need is right on your system. Using the Genigraphics® Wizard and GraphicsLink, you can order your slides, overheads, display prints, and handouts quickly. They can be ordered right from your office and returned right to your office.

And don’t worry if you find yourself putting your next presentation together after hours or on the weekend. Our modem lines can receive your files 24 hours a day, 7 days a week.

We have trained graphics experts and professional equipment to provide you with many of the additional tools you need to be an effective presenter:

•	35mm slides

•	Digital color overheads and prints

•	Posters

•	Quick, quality duplicates

•	Additional clip art and logos

•	Custom templates

•	Animated images or text

•	Digital video or sound files to use in your presentation

•	LCD projectors and panels

•	Artists and programmers to enhance or finish your show

Call Genigraphics at 800-790-4011 (901-795-6431) for up-to-date pricing from Genigraphics and a free Starter Kit. We have specialists standing by to answer your questions and take the worry out of producing any of your materials. With Genigraphics on your side, you always have the extra time and resources to polish your ideas and your delivery.

Call 800-790-4001 (901-795-6431).

See also

How Can I Capture My Audience’s Attention?

How Can I Meet My Deadlines?

How Can I Improve My Visuals?


How Can I Capture My Audience's Attention?
How Can I Capture My Audience’s Attention?

The best way to make yourself heard is to choose the right vehicles to effectively deliver your information within your presentation environment. This will help your audience focus on your key points and hold their attention to your final conclusions.

Digital Color Overheads

Our overheads are imaged directly from your files for enhanced sharpness and color, and placed in a durable write-on, wipe-off sleeve. Their flexibility makes them perfect for smaller, more interactive settings.

Genigraphics 35mm Slides

Brilliant color and high resolution make slides the high-impact, portable presentation material of choice for audiences in a larger, more formal setting.

Genigraphics Slick Prints

Full color direct-digital 8 1/2" x 11" photographic prints are perfect for handouts or notebook cover inserts that document your presentation and allow your message to live beyond the moment.

Color Copies and Color Copy Transparencies

Economical 8.5" x 11" paper prints or transparency prints add power to any presentation for very little expense.

Electronic Added Attractions

Rent an LCD panel or all-in-one projector for a day or a week.  Take advantage of all the multimedia features of PowerPoint by connecting your computer directly to one of these projection devices and greatly enlarging your presentation.

See also

Introduction

How Can I Meet My Deadlines?

How Can I Improve My Visuals?


How Can I Meet My Deadlines?

If there’s one thing that all presentations seem to have in common, it’s a shortage of planning and production time. By letting us do what we do best, you can give yourself more time to prepare for your audience.

Quick Turnaround, Door-to-Door Service

For the ultimate in speed and convenience, the Genigraphics Wizard and our GraphicsLink communication software let you modem files to us 24 hours a day, 7 days a week. We’ll image them and rush them back to you via Federal Express as soon as the next morning. We can even receive your file on Saturday and return your order to you on Monday.

Expert Support, Extended Hours

If you run into a problem or need some technical advice, our support lines are open extended hours so you can talk with someone when you need help most—not tomorrow morning at 9

See also

Introduction

How Can I Capture My Audience’s Attention?

How Can I Improve My Visuals?


How Can I Improve My Visuals?

Most business people feel slightly out of their league when it comes to creating artwork. In addition to our superb imaging capabilities, Genigraphics has over 20 years of experience in providing custom graphics services for all phases of presentation design and production.

Custom Creative Services

We can create an entire presentation from your outline or we can put the finishing touches on your files by providing a complete range of creative services, custom template design, scanning, and illustration.

Photographic Services

Genigraphics offers a wide range of photographic services, so you don’t have to run to a separate photo lab to complete your project. Call us about volume duplication of slides and overheads, photographic enlargements, copy shots, duratrans, and composite photos.

New Media Services

We can help you make the leap from overheads and slides to on-screen or multimedia presentations. We can also transfer any presentation to videotape or CD-ROM, provide you with digitized sound, scans, and other new media tools.

See also

Introduction

How Can I Capture My Audience’s Attention?

How Can I Meet My Deadlines?

Color Palette


Getting Help from Genigraphics

Genigraphics has everything you need to turn your files into dynamic overheads, slides, and prints—over night, over the phone. Our experienced graphics professionals can help you produce the best presentation possible. For more information about our products and services, call 800-790-4001 or 901-795-6431.


About This Help File

This Help file explains how to assemble and transmit your order to Genigraphics for high-quality color slides, color overheads, and other materials using your Microsoft PowerPoint presentations.

This Help file assumes you’re familiar with the general operations of your computer and that you have a general knowledge of how PowerPoint works. If you have questions about using PowerPoint, refer to the PowerPoint online help.

If you need help anytime you’re using the Genigraphics® Wizard or GraphicsLink, press F1.

See also

Introduction


Color Palette

Genigraphics, like PowerPoint, works with several types of color monitors. However, the color monitor you use does make a difference. With some monitors, there may be a difference between the colors you see on your screen and the colors we reproduce on your slides. A monitor that shows 256 colors provides a better representation of the colors you’ll see on your slides than one displaying only 16 colors.

You can compare your monitor to actual film output from Genigraphics. Contact Genigraphics for a film sample: 800-790-4001.

See also

Introduction


Installing Genigraphics Software

The Genigraphics® Wizard and GraphicsLink software comes with PowerPoint, and they’re installed when you run the PowerPoint Setup program.

If you’re installing PowerPoint for the first time, follow the installation instructions during setup. Following the instructions for complete installation will give you everything you need—PowerPoint, all the necessary fonts, the Genigraphics® Wizard, and GraphicsLink software.

If you’ve already installed PowerPoint, check that the Genigraphics® Wizard is installed. Select Send to Genigraphics from the File menu. If Send to Genigraphics is not available in the File menu, use the PowerPoint Setup program to install it.

See also

Running Setup


Running Setup

Note: If you installed the Genigraphics® Wizard and GraphicsLink software when you originally installed PowerPoint, see Using Genigraphics® Services.

To install the Genigraphics® Wizard and GraphicsLink software

1	Close all open applications.

2	If the Office Shortcut Bar is available, click Add/Remove Office Programs on the Office Shortcut Bar menu.

If the Office Shortcut Bar is unavailable, click the Windows Start Button, point to Settings and then click Control Panel. Double click Add/Remove Programs and then click the Install/Uninstall tab. To add components, click Install. To remove components, click the Office application, and then click Remove.

3	Follow the instructions on the screen.

Note   If you originally installed the application from a network file server or a shared folder, run that copy of the Setup program. To add or remove components of Office on Windows NT, start Office Setup the same as when you first installed Office, and follow the instructions on the screen.

See also

Installing Genigraphics Software


Using the Genigraphics® Wizard

Using the Genigraphics® Wizard helps you prepare an electronic order and automatically transmit your file and order to Genigraphics for processing. You can deliver the file on a diskette or use GraphicsLink to send it by modem.

This is what the Genigraphics® Wizard does:

•	Saves the presentation to diskette in a special format.

•	Provides on-screen forms for ordering Genigraphics services.

•	Asks you for information for contact, billing, and delivery.

•	Creates an electronic report to accompany the presentation.

•	Provides important warnings if the presentation has problems.

•	Automatically transmits the file to Genigraphics if you wish.

See also

To use the Genigraphics Wizard

Quick Start


To use the Genigraphics® Wizard

1	Open the presentation you want to send to Genigraphics for imaging.

2	On the File menu, click Send to Genigraphics.

3	Follow the on-screen instructions to create an order.

4	When you’re done, click Finish.

The Genigraphics Wizard prepares your file, transmits it, or writes the file to diskette, depending on the method you choose.

See also

Using the Genigraphics Wizard


Quick Start

If you’re an experienced PowerPoint user, you can jump right in and create a file that’s ready for delivery or transmission to Genigraphics. If you have several presentations you want to send to Genigraphics, complete these steps for each one.

Step 1—Prepare your presentation for imaging

1	Create a new presentation or open the presentation you want to send to Genigraphics.

2	On the File menu, click Slide Setup.

3	On the Slides Sized For drop-down list, do one of the following:

•	For overheads, color copies, and prints, Click 35mm Slides or Letter Paper.

•	For posters or flip charts, click Custom.

Step 2—Start the Genigraphics Wizard

1	On the File menu, click Send to Genigraphics.

2	Follow the wizard’s instructions.

The first time you make an order, you need to follow every step of the wizard. After that, the wizard remembers everything about your last order and you can quickly update the information as needed.

Step 3—Make sure your presentation will image properly

Once you select the presentation you want imaged, the wizard checks it for errors to help you get better results.

If there are parts of your presentation that could cause imaging problems—for example, you’ve used fonts other than embeddable TrueType® fonts, or the Adobe PostScript® fonts supported by Genigraphics—a warning message appears.

If there are warnings, click Cancel, make the necessary corrections, and then click Send to Genigraphics again.

-or-

If you want to ignore the errors, just continue. You can preview the presentation to see how your file will look with these errors.

Step 4—Tell us what you’d like to order

Genigraphics makes	35mm slides, color overheads, color copies, photographic prints, giant posters.
Genigraphics creates	digital video files from VHS, digital audio files from cassette, and scans from artwork or photos.
Genigraphics rents	LCD display panels and all-in-one projectors for electronic shows for when you can’t send your file to us in time.
Step 5—Tell us how you want your order processed

Genigraphics offers services to meet your timetable:

Next Day Service	Send your file so it’s received by 1 p.m. your local time. Your materials will be returned by 10:30 a.m. the following business day.
Second Day Service	Send your file so it’s received by 5 p.m. your local time. Your materials will be returned by 10:30 a.m. the second business day.
Plan Ahead Service	Send your file so it’s received by 5 p.m. your local time. Your materials will be returned in 3-7 days.
Rush Service	Send your file so it’s received by 7 p.m. your local time. Your materials will be returned by 10:30 a.m. the following business day. To ensure satisfaction, we request an after-hours phone number in case there are problems.
Saturday Service	Send your file so it’s received by 10 a.m. Saturday. Your materials will be returned by 10:30 a.m. Monday. To ensure satisfaction, we request an after-hours phone number in case there are problems.
Step 6—Give us billing and shipping information

When you finish your order, the wizard automatically begins transmitting your file to Genigraphics. You may also mail or courier your package to our central facility at: 4155 Willow Lake Blvd, Memphis TN  38118.

See also

Using the Genigraphics Wizard

Genigraphics Wizard — The Basics


Selecting the Slide Setup

It’s always a good idea to choose the correct format for your presentation before you begin creating slides. Otherwise, slide layouts you create may not work with the output you want.

The format setting you choose sets the frame shape for your slides. When you set up a presentation for Genigraphics, always use the aspect ratio (ratio of height to width) that’s identical to the aspect ratio of the actual imaged output. For example, if your output will be slides, be sure to choose 35mm Slides when you set the format for your presentation. Likewise, if you want to create overheads, color copies, or photographic prints, make sure your presentation’s format is set to Letter Paper.

To select the slide setup

1	On the File menu, click Slide Setup.

2	On the Slides Sized For drop-down list, click one of the following:

•	If you’re preparing a 35mm slide presentation, click 35mm Slides.

•	If you are preparing color overheads, color copies, or photographic prints, click Letter Paper.

•	If you’re making posters or flip charts, click Custom.

•	Posters can be set in portrait or landscape orientation and can be scaled as large as you like.

See also

Changing the Format of an Existing Presentation


Changing the Format of an Existing Presentation

In PowerPoint, you can change the format of your presentation any time you wish. PowerPoint automatically scales your slides to fit the new format.

To change the slide setup of an existing presentation

1	On the File menu, click Slide Setup.

2	On the Slides Sized For drop-down list, click one of the following:

•	For 35mm slides, click 35mm Slides.

The dimensions are 11.25 " by 7.5 ", the proper size and shape for Genigraphics slides.

•	For color overheads or prints, click Letter Paper.

Note: Genigraphics supports either landscape or portrait format. We recommend landscape format for 35mm slides.

See also

Selecting the Slide Setup

Creating a Presentation for Genigraphics Output


Creating a Presentation for Genigraphics Output

Once you’ve selected the slide dimensions in the Slide Setup dialog box, you’re ready to create your presentation in PowerPoint.

If you’ve already created the presentation for another format, such as full-screen, don’t worry. It isn’t necessary to rearrange objects to fit on the resized slides. For the most part, you’ll create your presentation for Genigraphics imaging in the same way you would create a presentation for printing on any other printer. However, there are a few special considerations to keep in mind:

PostScript Images

Fonts

Typestyles


PostScript Images

If you use PowerPoint’s Insert Picture command to import encapsulated PostScript (EPS) images into a presentation, the image quality of the PostScript file’s screen image is reproduced on your 35mm slides. On your slides, the EPS images will look like detailed versions of what you see on the screen—not what you would see if they were printed on a PostScript printer.

Genigraphics can image your slides using PostScript Imaging Solutions, but you must request PostScript imaging for 35mm slides. Extra charges may apply.

See also

Creating a Presentation for Genigraphics Output


Fonts

You’ll find a list of TrueType and Adobe PostScript fonts that Genigraphics supports below. These fonts were selected because they are most well suited for slides, overheads and other printed presentation material.

If you use a font other than those listed in the following tables, Genigraphics automatically substitutes another font. If you want to use a font other than those listed, contact Genigraphics directly for guidance.

To be sure that the fonts on your finished slides will be the same as you see on the screen, be sure to use the TrueType fonts installed with PowerPoint. If you’ve already used other fonts, you can use PowerPoint’s Replace Fonts command to change fonts to TrueType. TrueType fonts appear on the Font menu preceded by the TrueType font icon. For best output, don’t use Modern, Roman and Script.

Genigraphics imaging supports all of the TrueType fonts listed below. Genigraphics can also support any other TrueType that has an unrestricted license. If you use an unrestricted font, a copy of that font will automatically be saved with your presentation when you use the Genigraphics Wizard. If the TrueType font is restricted then you will get a warning that the font is not supported.

Genigraphics supports these TrueType fonts:

Algerian (plain)	Footlight MT Light	Lucida Handwriting (Italic)
Anal Black MT	Garamond MT	Lucida Icons (Plain)
Arial®	Helvetica®	Lucida Sans
Arial Narrow	Impact	Lucida Typewriter
Bookman Old Style	Kino MT	Lucida Stars (Plain)
Book Antiqua	Lucida Fences (plain)	Matura MT Script Captials
Braggadacio	Lucida Arrows (plain)	MS LineDraw
Britannia Bold	Lucida Blackletter (plain)	MT Extra
Brush Script MT	Lucida Bright	Monotype® Corsiva (Italic)
Century Gothic	Lucida Bright Math Extension (plain)	Monotype Sorts (Plain only)
Century Schoolbook	Lucida Bright Math Italic (italic)	Times® New Roman
Colonna	Lucida Bright Symbol (plain	Symbol
Courier	Lucida Calligraphy (Italic)	Wingdings (Plain)
Courier New	Lucida Extra (Plain)
Desdemona	Lucida Fax
Typefaces and Available Type styles

Adobe PostScript Fonts	Plain Text	Bold	Italic	Bold Italic
Avante Garde	√	√	√	√
Bookman	√	√	√	√
Courier	√	√	√	√
Helvetica	√	√	√	√
Helvetica Narrow	√	√	√	√
NewCentury Schoolbook	√	√	√	√
Palatino®	√	√	√	√
Symbol	√
Times	√	√	√	√
ZapfChancery			√
ZapfDingbats	√
See also

Creating a Presentation for Genigraphics Output


Type Styles

Genigraphics supports all PowerPoint type styles:

•	Plain

•	Bold

•	Italic

•	Underline

•	Shadow

•	Emboss

•	Superscript

•	Subscript

•	Combinations of these styles

See also

Fonts


Creating a Genigraphics Order

You make an order for Genigraphics with the Genigraphics Wizard. This wizard asks you about the products you want (slides, posters, LCD projector rentals, for example), and the type of service you need from Genigraphics (overnight, second day, Saturday, for example).

Products

Genigraphics offers many different presentation products. You can order any combination of products in a single order. Have your entire presentation, handouts, posters, meeting materials and projectors delivered all together the very next morning!

Genigraphics makes	35mm slides, color overheads, color copies, photographic prints, giant posters.
Genigraphics creates	digital video files from VHS, digital audio files from cassette, and scans from artwork or photos.
Genigraphics rents	LCD display panes and all-in-one projectors for electronic shows for when you can’t send your file to us in time.
Color output and film products

•	35mm Slides—The high-resolution standard medium for large meetings, seminars, and professional gatherings. This compact and portable color copy of your presentation can be used over and over again.

•	Digital Color Overheads—Brilliant color overheads in deep saturated hues. These crisp, high-resolution overhead transparencies come sleeved in write-on/wipe-off protective covers and can be used over and over again. Overhead transparencies work well with smaller audience sizes and for very interactive presentations.

•	Color Copies and Color Copy Transparencies—Inexpensive color prints and transparencies that really add impact to your presentation. Color copies can be used for handouts, for archiving, for notebook covers, for name tags and placeholders. Color copy transparencies are economical for one-time presentations that need power, or they can be purchased in volume to outfit an entire salesforce or marketing team.

•	Color Photographic Prints—These 8x10 digital photographic prints are crisp, clear, and printed on heavy-duty photographic paper. They’re perfect for cover pages and one-on-one presentation notebooks.

•	Posters—Poster prints from PowerPoint files can be produced in any dimension you choose—door-size, wall-size or standard poster sizes (24x18 inches, 36x24 inches, 48x36 inches)

Electronic services

•	LCD projection panels and projectors—Take advantage of PowerPoint’s new electronic slide show features by using an LCD projection device that projects the image directly from your computer to the screen or wall. Genigraphics, an In Focus Systems Company, provides overnight rental services for a full line of portable LCD projection panels that connect to your computer and sit on top of an overhead projector. We also rent convenient all-in-one LCD projection systems that eliminate the need for an overhead projector.

•	Creative Services—Enhance your presentation with multimedia components. Genigraphics creates .AVI files from VHS tapes, .WAV files from audio cassettes, and scanned images from artwork or photographs. For samples of these services see the Genigraphics sampler on your PowerPoint CD.  It’s located under Multimedia Services.

Send your files by modem or by diskette

The fastest way to get your presentation to Genigraphics is to use GraphicsLink to send your presentation by modem. When you select this option, the file created by the Genigraphics® Wizard is automatically saved in your temporary directory for convenience when using GraphicsLink.

If you wish, you can copy the order file from the temporary location onto a diskette and send it directly to Genigraphics. You can also mail or courier your package to our central facility at:  4155 Willow Lake Blvd., Willow Lake Business Park, Memphis, TN  38118.

Turnaround service

Genigraphics prices are tied to turnaround services. The more time Genigraphics has to process your order the less it will cost you. Call anytime for up-to-date pricing: 800-790-4001.

Next Day Service	Send your file so it’s received by 1 p.m. your local time. Your materials will be returned by 10:30 a.m. the following business day.
Second Day Service	Send your file so it’s received by 5 p.m. your local time. Your materials will be returned by 10:30 a.m. the second business day.
Plan Ahead Service	Send your file so it’s received by 5 p.m. your local time. Your materials will be returned in 3-7 days.
Rush Service	Send your file so it’s received by 7 p.m. your local time. Your materials will be returned by 10:30 a.m. the following business day. To ensure satisfaction, we request an after-hours phone number in case there are problems.
Saturday Service	Send your file so it’s received by 10 a.m. Saturday. Your materials will be returned by 10:30 a.m. Monday. To ensure satisfaction, we request an after-hours phone number in case there are problems.

Out of time? There’s also LCD service. Request an LCD projection panel or All-in-one LCD projector by 10 p.m. (Eastern Time) and receive a unit by 10:30 a.m. the following business day. You can keep this unit for 2 days, returning it on the second evening.

*Genigraphics uses Federal Express ® for delivery.  The 10:30 guarantee applies to all areas where Federal Express guarantees 10:30 delivery.

Special instructions

You can send a specific message to Genigraphics by using the Special Instructions box. You can use this space to order Saturday delivery, special size posters, protective sleeves for overheads or prints, slide numbering and marking or custom packaging.

See also

To use the Genigraphics Wizard Information


About Your Genigraphics Presentation

A version of your presentation is automatically created and saved with the extension .GNA assigned to the file name you used when you saved the presentation. In this way, you can tell the difference between the original presentation file and the Genigraphics® presentation file. For example, if your original presentation was named Encore, you would have both an Encore.PPT and an Encore.GNA file in different folders.

If you’ve selected the Modem option, the Genigraphics Wizard saves the new file in your Windows temp folder.

If you’ve selected the Diskette option, a standard Save As dialog box appears, allowing you to save the file wherever you want.


Making Corrections to Your Presentation

The Genigraphics® Wizard checks your file for possible problems. If you’ve used any fonts that aren’t supported by Genigraphics, or if there are any other possible errors, a warnings dialog box appears.

If you need to make corrections to your file, you can click Cancel to return to your presentation. Then you can you check through your presentation and make corrections as necessary, such as changing fonts.

If you want the file to be processed with these errors, click Continue. A summary of these warnings is saved with your file to be sent to Genigraphics.

See also

To handle warnings


To handle warnings

1	Check the Genigraphics Warnings dialog box for possible errors encountered as your presentation is processed.

Here is a sample of each warning with an explanation (note that "page x" refers to the appropriate slide number):

•	Unsupported Script font.

You have used Windows Script font in your presentation. Modern, Roman, and Script fonts are intended for output on plotters only and do not image well on film. Genigraphics does not support these fonts. To correct the problem, use other fonts.

•	Unsupported style Monotype Sorts Bold.

You have used a font in a style that Genigraphics does not support. Usually this occurs when you use Monotype Sorts (supported in Plain style only), Monotype Corsiva (supported in Italic style only), or Symbol (supported in Plain style only).

1	Handle the warnings by doing one of the following:

•	To process the file without correcting the warning condition, click Next.

A summary of the warnings is saved with the file to be sent to Genigraphics.

•	To correct the conditions, click Cancel.

This choice lets you exit the Genigraphics Wizard and make corrections before completing your order.

See also

Making Corrections to Your Presentation


Delivering the file to Genigraphics

The Genigraphics® Wizard automatically transmits your file to Genigraphics by using GraphicsLink. You can also mail or courier your package to our central facility at: 4155 Willow Lake Blvd., Memphis, TN 38118.

See also

GraphicsLink — The Basics


System Requirements

The system requirements for using the Genigraphics® Wizard are the same as those required for PowerPoint. In addition, if your files are to be transmitted to Genigraphics with the GraphicsLink program, a 1200-, 2400-, 9600-, or 14,400-baud modem is required.

See also

Introduction


Using GraphicsLink

When you use the Genigraphics Wizard, you can quickly prepare a file and automatically transmit it by modem to Genigraphics using GraphicsLink.

GraphicsLink also can be used to send special font files or to send several presentations at one time. GraphicsLink also helps you keep track of presentations you've already sent to Genigraphics—their job instructions, billing information, and transmission data.

See also

Quick Start


Quick Start

If you're an experienced Microsoft Windows user, follow these summary steps to send a file to Genigraphics by modem.

Step 1—Start GraphicsLink

•	Start GraphicsLink by double-clicking GraphicsLink in the PowerPoint Folder.

The GraphicsLink main window appears. The window lists the files contained in the Genigraphics directory.

Step 2—Prepare the modem for transmission via GraphicsLink

If you’ve already configured your system for a modem, GraphicsLink will use these settings. If you haven’t configured your modem, you can use GraphicsLink to do this.

1	On the Edit menu, click Communications Options.

2	Click Settings to change current baud rate, data bits, parity, stop bits, and flow control settings in the Settings dialog box.

3	Click Modem to change the current modem type, dialing type, initialization command, dialing command, and disconnect command.

Click OK to accept your changes and return to the GraphicsLink main window.

Step 3—Send the files

1	Select the files you want to send in the GraphicsLink main window.

2	Click the Connect icon.

As the files are sent, messages inform you of successful transmissions or give you an opportunity to try again if there is a transmission failure.

When transmission is complete, the .GNA files that were sent are deleted, but an electronic report for each file is retained in the temp folder. The report contains a summary of the job instructions, billing information, and transmission data. It may be viewed or printed for future reference.

Note: If you want to view or change job instructions or billing information for any file before you send it, select the file, and then click the Order Properties button on the toolbar.

See also

GraphicsLink — The Basics

Using GraphicsLink


Starting GraphicsLink

After you've used the Wizard to generate a presentation in Genigraphics format, GraphicsLink opens automatically.

To start GraphicsLink independently, double-click on the GraphicsLink icon in the PowerPoint folder. The GraphicsLink application window appears, listing the files that are ready to send to Genigraphics.

See also

Preparing a Modem Transmission


Preparing a Modem Transmission

1	Make sure your Hayes®-compatible modem is on and is connected to your telephone line and your computer.

2	On the File menu, click Communications Setup.

The Communications Setup dialog box appears. For more information about the Communications Setup dialog box, the Settings and Modem buttons and dialog boxes, see Communications Setup, Communications Settings, and Modem Settings.

3	In the Communications Setup dialog box, make the changes necessary to match your computer and modem configuration.

See also

Communications Setup

Communications Settings

Modem Settings


Communications Setup

GraphicsLink always checks to see if your modem is configured for your system. If it can’t find the necessary information, GraphicsLink is preset to communicate using a 9600-baud Hayes-compatible modem with touch-tone dialing connected to the COM1 port of your computer. The settings can be changed by selecting a different communications port from the Port drop-down list, or by clicking the Settings or Modem buttons to display the Settings and Modem dialog boxes.

If you change modems, you may need to adjust the port, modem or communications settings again.

You can add or change destinations and phone numbers at any time. For example, you can change the prefix of the phone number if you must dial 9 or another code on the phone line to which your modem is installed.

Except for the Genigraphics number, which is permanent, entries may also be deleted at any time. Selecting an alternate destination and clicking OK makes that the current destination.

See also

Communications Settings

Modem Settings


Communications Settings

You can make changes to the baud rate, modem port, or to the flow control setting. Changes to the data bits will have no effect on GraphicsLink.

To change communications settings

To change a destination or phone number

To add a destination and phone number

To remove a destination and phone number


To change communications settings

1	In the Communications Setup dialog box, click Settings.

2	Make the changes needed to set your modem.

Note: It is recommended that you select Hardware Flow Control, if your modem supports it, for error-free transmissions.

See also

Communications Settings

To change a destination or phone number

To add a destination and phone number

To remove a destination and phone number


To change a destination or phone number

1	On the File menu, click Communications Setup.

2	Select the entry that you want to change, and then click Change.

The Change Entry dialog box appears.

3	In the Change Entry dialog box, type the changed destination name or phone number.

Make sure the insertion point is in the appropriate field (Destination or Phone Number)

4	Click OK to accept your changes and return to the Communications Setup dialog box.

5	Click OK to return to the GraphicsLink main window.

Now, when you click the Send button on the GraphicsLink main window, your modem will dial the currently selected destination.

See also

Communications Settings

To add a destination and phone number

To remove a destination and phone number


To add a destination and phone number

1	On the File menu, click Communications Setup.

2	Click Add.

The Add Entry dialog box appears.

3	In the Add Entry dialog box, enter the name of the destination you want to add in the Destination box.

4	Press Tab to move the insertion point to the Phone Number field.

5	In the Phone Number box, enter the phone number for the destination. Add prefixes as appropriate (for example, 9-1-415-555-9876).

6	Click OK to accept your changes and return to the Communications Setup dialog box.

7	Click OK to return to the GraphicsLink main window.

When you click the Send button in the GraphicsLink main window, your modem will dial the new destination.

See also

Communications Settings

To change a destination or phone number

To remove a destination and phone number


To remove a destination and phone number

1	On the File menu, click Communications Setup.

2	Select the entry that you want to remove and click Remove.

You can only remove an entry that was added via the Add Entry dialog box. You cannot remove a standard Genigraphics destination.

3	Click OK to remove the destination.

4	Click OK to accept your changes and return to the GraphicsLink main window.

See also

Communications Settings

To change a destination or phone number

To add a destination and phone number


Modem Settings

If you want to change the modem type, dialing type, initialization command, dialing command, or disconnect command, click the Modem button.

If your modem is Hayes-compatible, select Modem Type Hayes and Dialing Type Tone or Rotary based on the kind of telephone service you have.

If you have another type of modem, click Modem Type Other. You'll need to refer to your modem manual to determine the command strings necessary to initialize your modem, dial a number, or terminate a connection. Enter the correct strings as indicated.

The initialization command can be up to 250 characters long, the dialing command 100, and the disconnect command 250.

When you've finished making changes, click OK.

See also

Selecting the modem port

To change port settings

To enter modem commands and dialing type


Selecting the Modem Port

1	On the Edit menu, Click Communications Options.

2	In the Port drop-down list, click the port to which your modem is connected.

If you’ve already configured your modem, GraphicsLink will default to these settings. Otherwise, GraphicsLink assumes that your modem is connected to the COM1 port.

3	Click OK to accept your changes and return to the GraphicsLink main window.

See also

Modem Settings

To change port settings

To enter modem commands and dialing type


To change modem settings

1	On the Edit menu, click Communications Options.

2	Click Settings.

3	Make sure the Baud Rate setting matches the baud rate of your modem. GraphicsLink ignores the Data Bits, Parity, and Stop Bits settings.

4	Click either Xon/Xoff or Hardware Flow Control depending on how your modem is connected to your computer.

You may lose data when Flow Control is set to None.

5	Click OK to accept your changes and return to the Communications Setup dialog box.

See also

Modem Settings

Selecting the modem port

To enter modem commands and dialing type


To enter modem commands and dialing type

1	On the Edit menu, click Communications Options.

2	Click Modem.

3	Use the controls in the dialog box to set appropriate modem controls:

•	If you are using a Hayes®-compatible modem, click Hayes on the drop-down list, and then click Dialing Type on the drop-down list.

The appropriate compatible commands are entered automatically.

•	If you’re not using a Hayes modem, click Other on the drop-down list, and then, enter any of the three modem commands as necessary.

To include special modem control functions in the command you type, use characters as follows:

%......	Delay 1 second before continuing output
^.......	Specify next character as a control character (valid control characters are A...Z, [, \, ], ^, or _)
~.......	Generate a break
\.......	Specify next character as a standard character (allows use of %, ^, ~, \, <, |, or " as standard characters)
<.......	Wait until no further input is being received from the modem
|.........	Generate a beep
"........	Wait for one of the strings following (strings are separated by an apostrophe ['] and terminated by a double quotation mark ["].)
4   Click OK to accept your changes and return to the Communications Setup dialog box.

5   Click OK to accept the new settings or click Cancel to cancel the settings.

See also

Modem Settings

Selecting the modem port

To change port settings


Selecting Files

To select two or more files

•	Drag to select the desired files.

-Or-

•	Choose Select All from the Edit menu.

-Or-

•	On the Edit menu, click Select Unsent.

-Or-

•	Press CTRL as you click files that aren’t next to each other.

-Or-

•	Press SHIFT as you click files that are next to each other.

To delete one or more files

1	In the GraphicsLink main window, select the files you want to delete.

2	On the File menu, click Delete or click the Delete button on the toolbar.

See also

To find an already prepared order if it doesn’t appear in the main window

To save a file to diskette


To find an already prepared order if it doesn't appear in the main window
To find an already prepared order if it doesn’t appear in the main window

1	On the File menu, click Open.

2	Search for your prepared file.

Here are the Genigraphics file types:

•	.GNA—Unsent files that were prepared with Enable Optimized Transmission checked

•	.GIM—Unsent files that were prepared with Enable Optimized Transmission not checked

•	.GFI—Unsent files that were prepared using the GraphicsLink Get File option

•	.GNX—Previously sent .GNA files

•	.GIX—Previously sent .GIM files

•	.GFX—Previously sent .GFI files

3   Click the file, and then click Open.

Your file appears in the GraphicsLink main window.

Note: GraphicsLink makes a copy of this file in the Windows TEMP directory. Your original file remains where it is.

See also

Selecting Files

To select two or more files

To delete one or more files


To save a file to diskette

1	In the GraphicsLink main window, click the file you want to save.

2	On the File menu, click Save As.

3	Select drive and/or network to which you want to save the file, and then click Save.

See also

Selecting Files

To select two or more files

To delete one or more files

To find an already prepared order if it doesn’t appear in the main window


Transmitting Other Files

There may be times when you want to send other files to Genigraphics, such as an EPS or TIFF file of your logo, a copy of a special font, or even a PowerPoint file that you want a Genigraphics artist to enhance before imaging it.

See also

To prepare an order for a new file

Transmitting Files


To prepare an order for a new file

1	On the GraphicsLink File menu, click New.

2	Select the file you want to send, and then click OK.

3	In the Order Information dialog box, click the products you want to order, and then click Next.

4	In the Shipping Instructions dialog box, enter the requested information, and then click Next.

Be sure to enter the number of images and whether you want builds or hidden slides imaged. If you would like to bill shipping to your own Fed Ex account, you may enter that account number here. Otherwise, Genigraphics will bill you for shipping. ($20.00 for overnight, extra for Saturday and International.)

5	In the Billing Instruction dialog box, enter your billing information, and then click Next.

If you want your credit card information saved on your system for the next order, clear the Delete Credit Card Information From System check box.

6	Click Finish.

Your file and order will appear in the main GraphicsLink Window. This file is located in the Windows TEMP directory and carries a .gfi extension.

See also

Transmitting Other Files

Transmitting Files

Selecting Files

To use the Genigraphics Wizard


Viewing, Editing, or Printing the Job Instructions and Billing Information

Before you send a selected file, you can modify its job instructions or billing information by clicking the order button on the toolbar. This allows you to change any of the selections you made while using the Genigraphics Wizard—the number of copies, type of service, return handling, or any special instructions.

The GraphicsLink window also shows files that have already been sent. You can use the Edit Transmission Information command to look at the job instructions, billing information, and transmission data for a selected file. You can also print a copy of the job instructions, billing information, and transmission summary for a selected file.

See also

To print the job instructions and billing information for a file or files


To print the job instructions and billing information for a file or files

1	In the GraphicsLink main window, select a file or files for which you want to print job information.

2	On the File menu, click Print.

See also

Viewing, Editing, or Printing the Job Instructions and Billing Information


Transmitting Files

GraphicsLink lets you send your files and continue working at the same time. Once the transmission is under way, you can switch to a different application and let GraphicsLink complete the transmission in the background.

The Send Status dialog box keeps you informed while you’re sending your file—for example, the time it started, how many bytes have been sent, estimated completion time. A message informs you when the transmission is completed. If the transmission isn't successful, you're told where the transmission failed.

A summary of your transmission appears on-screen once the final file has been sent. If there were any problems in the transmission, they're summarized on this screen. You can copy any messages to the Clipboard so you can save them or print them in a word processing program.

Once a file is transmitted to Genigraphics, the file's status changes from Unsent to Sent in the GraphicsLink main window. The .GNA is deleted and replaced with a .GNX file that contains a job report including a summary of the transmission. This electronic report contains order, billing, and telecommunications session information, and is saved automatically in the current directory.

See also

To send files


To send files

Before trying to send a file, make sure the modem is properly connected and turned on, and the Communications Setup dialog box has been completed properly.

1	In the GraphicsLink main window, select the files you want to send, and then click Connect.

A Send Status window appears and monitors progress during the transmission. When transmission is complete, a summary of the transmission appears on the screen.

2	To return to the GraphicsLink main window, click OK.

Note: To resend files whose transmission failed, click Retry Unsent.

See also

Transmitting Files

To prepare an order for a new file


Setting Up Communications

Click a topic to find out about setting up communications:

To change a destination or phone number

To add a destination and phone number

To remove a destination and phone number

Selecting the modem port

To change port settings

To enter modem commands and dialing type


Menu commands

Click a topic to find out about menu commands:

File

Edit


File

The File menu contains commands for handling and printing files, setting up communications, sending files that have not been prepared with the Genigraphics® Wizard, and closing GraphicsLink.

Click a command for a brief description:

New

Open

Save As

Delete

Print

Print Setup

Connect

Exit


Edit

The Edit menu contains commands for selecting files from the GraphicsLink main window.

Click a command for a brief description:

Select All

Select Unsent

Select Sent

Order Properties

Transmission Information

Communications Options


Keyboard Shortcuts

File menu
Switch Directory	CTRL+D
Get File	CTRL+G
Delete	DEL


Save As

Allows you to save the .gna file with a different filename and to a different location.


Connect

Connect to Genigraphics via modem and transmits the selected files.


Open

Opens the selected file.


New

Selects and prepares a file for transmission with GraphicsLink. The file selected may be any file that is not prepared by the Genigraphics® Wizard.

You can also use the Get File command to copy a previously processed file to the GraphicsLink folder.


Delete

Deletes a file from the GraphicsLink main window, as well as from the drive or diskette on which it was saved.


Print Setup

Lets you choose and set up a printer driver for printing job information, including job instructions, billing information, and transmission information.


Print

Prints job information, including job instructions, billing information, and transmission information.


Transmission Information

Provides information on the transmission of your order, including whether the transmission was successful.


Communications Options

Lets you set up your modem to send files to Genigraphics.


Exit

Closes the GraphicsLink application.


Select All

Selects all files in the GraphicsLink main window.


Select Unsent

Selects only files in the GraphicsLink main window that have not been sent.


Select Sent

Selects only files in the GraphicsLink main window that have been sent.


Order Properties

Presents a summary of all order information, shipping instructions, and billing information for the selected file in the GraphicsLink main window. You can change any of the information before transmitting your order.