adjustment handle

A diamond-shaped handle used to adjust the appearance (not the size) of most arcs and AutoShapes. For example, you can adjust a rounded rectangle to be more rounded or less rounded. Or, for a cross shape, you can adjust its arms to be thicker or thinner.


attribute

Feature of a graphic or text object that you can manipulate using PowerPoint tools and commands. Object attributes include line style, fill, shadow, color, and shape. Text attributes include font, style, color, size, and so on.


border

The visible line around the edge of an object. The four lines of a rectangle are its border, the three lines of a triangle are its border, and the single curved line that forms a circle is its border.


constraint keys

Modifier keys that let you restrict an aspect of an object as you draw it. When you draw shapes, you can hold down SHIFT as well as CTRL to control the way an object is drawn.


default presentation

The presentation format (color scheme, type styles, and so on) you are working with when you choose Blank Presentation in the New Presentation dialog box. You can set your own format for the default presentation by making changes to the slide master for Blank Presentation.pot.


fill color

The color used for the inside of objects.


format

The combined attributes of an object including line and color attributes, text attributes, and so on.


grid

An invisible matrix covering the slide that is used to align objects automatically. If the grid is on, as you draw or move objects their corners align on the nearest intersection of the grid.


group

Two or more objects that you treat as a single object. Groups can be composed of multiple sets of groups.


guides

Straightedges, both horizontal and vertical, used to visually align objects. You can add, move, and delete guides. When an object is close to a guide, its corner or center, whichever is closer, snaps to the guide.


multiple selection

Selecting more than one object by holding down SHIFT and clicking the mouse button or by dragging a selection rectangle around the objects. When you flip, rotate, and resize a multiple selection, all objects in the multiple selection react independently.


object

A single element on your slide. An object can be text, an imported graphic, a shape, a picture, and so on.


picture

In PowerPoint, there are two kinds of pictures: bitmaps, which can’t be ungrouped, and pictures, such as metafiles, that can be ungrouped and converted to PowerPoint objects. Once you ungroup a picture, you can manipulate it with PowerPoint tools.


regular shape

A perfectly proportioned shape that can be inscribed within a square. Circles and squares are regular shapes.


resize handle

A square handle that appears at each corner and along the sides of a rectangular area that surrounds a selected object. Dragging a resize handle resizes the object.


Shadows color
shadow color

The color used when you add a shadow to an object.


stacking

Placing objects on top of one another so that they overlap. Each time you place an object in the stack, PowerPoint keeps track of its position. You can move objects up and down in a stack.


vertex/vertexes

The points where two line segments meet in a polygon or a freeform.


flip

To turn an object over, either horizontally or vertically.


rotate

To turn an object clockwise or counterclockwise.


AutoShape

A shape you draw automatically by clicking its tool and then dragging. AutoShapes include such shapes as rectangles, circles, stars, three-dimensional boxes, arrows, triangles, and so on.


polygon

A closed or open shape made of straight lines. You draw freehand polygons with the Freeform tool. There are some polygons on the AutoShapes toolbar, such as the trapezoid and the hexagon.


scale

To increase or decrease an object’s size while maintaining its proportions.


bitmap

A screen representation of a picture or graphic. Bitmaps can’t be converted to PowerPoint objects, although they can be scaled, cropped, and recolored.


graphic

Any visual object that can be created in PowerPoint or that can be imported into PowerPoint. Graphics include AutoShapes, clip art, scanned pictures, and charts.


freeform

Any shape you draw using the Freeform tool—a puffy cloud, mountains, a lightning bolt, your name in cursive, and so on. Freeforms can include straight lines and freehand curves. They can be drawn opened or closed, and can be edited using PowerPoint tools.


array

A series of evenly spaced objects.


sweep

A series of overlapping evenly spaced objects.


attached text

Text typed in an AutoShape. When you move, rotate, or flip the AutoShape, the text moves with it.


crop

To trim vertical and/or horizontal edges of a picture using the Cropping tool. Once you crop a picture, you can always uncrop it. Photos are often cropped to focus attention on a particular area of a picture.


accent colors

Colors that are applied to secondary features on a slide. Accent colors are available on all of the color menus along with the main colors from your scheme. These colors are also used in charts.


AutoLayout

The slide layouts that are available when you add a new slide to a presentation. AutoLayouts contain ready-made placeholders for titles, text, and objects such as clip art and charts.

You can change a layout whenever you want by clicking [image] on the status bar.


AutoLayout object area

The boxes with the dotted outline that appear when you create a new slide. These boxes serve as placeholders for objects such as the slide title, text, charts, tables, organizational charts, and clip art.

Just click to add text in any placeholder, or double-click to add the specified object.


automatic word selection

An option for selecting contiguous words. Position the pointer anywhere within the first word you want to select, and then drag to anywhere within the last word you want to select. The entire first and last words, as well as all words in between, will be selected automatically.

To activate this feature, on the Tools menu, click Options and then select the Automatic Word Selection box.


background color

The underlying color of a PowerPoint slide. The background color on a slide is similar to the canvas for a painting. If the background color (the canvas) is white, for instance, you can paint any other color on top of it, but the underlying color remains white. Everywhere you don't add paint, the white shows.


background item

An object you add to the slide master so that it appears on all slides in a presentation that follow the master. Background items typically include the date, time, page or slide number, name of the presentation, or a graphic, such as a company logo.


color scheme

The basic set of eight balanced colors you can assign to slides, to an individual slide, to notes pages, or to audience handouts. A color scheme consists of a background color, a color for lines and text, and six other colors designed to provide easily readable slides.

You can change any color in your color scheme by clicking Slide Color Scheme on the Format menu.


control handle

A square that indicates a vertex on a custom shape or polygon. You can change the shape of custom shapes and polygons by adding, deleting, and moving control handles.


four-arrow pointer

The pointer used to move slides in outline view or to rotate objects in slide view.


lines and text color

A color for text and lines that contrasts with the background color in the slide color scheme.


master text

The slide text on the slide master. The master text determines the look of text on all slides, such as the font, color, size, line spacing, and alignment of the text as well as the shape of the text placeholder and its placement on the slide. The look of text you’ve added with the Text tool is not governed by the master text.

To set attributes for the master text, on the View menu, click Master and then click Slide Master.


master title

The slide title on the slide master. The master title determines the format for slide titles throughout the presentation. Here's where you set the font, color, size, and alignment of slide titles as well as the shape of the title text placeholder and its placement on the slide.

To set attributes for the master title, on the View menu, click Master and then click Slide Master.


master

A special slide or page on which you define formatting (for the slide title and text, for example) for all slides or pages in your presentation. Each presentation has a single master for each of the key components — for slides, outlines, speaker's notes, and audience handouts. If you have pictures, text, or special formatting that you want to appear on every slide, outline, note page, or audience handout, add it to the corresponding master.


other colors

Colors not included in the color scheme. You can choose or create other colors and use them with your color scheme colors. Non-scheme colors are not changed if you choose a different color scheme for a presentation. You'll want to use these colors for flags, clip art, and other objects for which you don't want the colors to change.


placeholders

The boxes with the dotted outline that appear when you create a new slide. These boxes serve as placeholders for objects such as the slide title, text, charts, tables, organizational charts, and clip art.

Just click to add text in any placeholder, or double-click to add the specified object.


selection box

The "hatched" outline around a text object when it’s selected. You can move a text object by dragging the outline.


selection rectangle

The box formed by resize handles when a graphic object is selected. When you click an object or drag across it to select it, the selection rectangle appears when you release the mouse button.


slide master

The slide that holds the formatted placeholders for the titles and main text as well as any background items that you want to appear on all slides in a presentation. If you make a change to the slide master, the change affects all slides in your presentation that follow the master.


Template
Design Template

A presentation whose format and color scheme you apply to another presentation. A large selection of professionally designed templates come with PowerPoint, but you can use any presentation as a template.


title format

The object and text attributes of the master title. You set the title format for a presentation on the slide master.

To set the title format, on the View menu, click Master and then click Slide Master.


title placeholder

The outlined box for the slide title that appears at the top of a new slide. Click the title placeholder and type your slide title.


To specify a percentage by which to make an object smaller or larger, enter a number in the Scale To box. A number larger than 100 increases the size, and a number smaller than 100 decreases it.


To correct the aspect ratio of a picture that has been resized and had its original ratio of height to width changed, click Relative To Original Picture Size.


To change the dimensions of a picture to the ideal size for viewing in a slide show, click Best Scale For Slide Show.


To automatically calculate the best picture size for the monitor you will use for the slide show, click the resolution that matches the slide show monitor. This option is available only when the Relative To Original Picture Size or Best Scale For Slide Show box is selected.


To see changes without making them permanent, click Preview. This button is not available if no changes have been made.


Colors And Lines command (Format menu)

Lets you change the fill colors and line styles of a selected object.


Shadow command (Format menu)

Lets you change the color, direction, and length of a shadow.


Crop or trim off portions of a picture
Crop Picture command (Tools menu)

To trim or restore portions of a picture, click Crop Picture, position the cropping tool over a resize handle, and then drag to crop the picture.


To change the direction and length of the selected object’s shadow, click Up or Down, Left or Right, and enter a number of points for the length of the shadow.


To change the color of the shadow, remove a shadow, or create an embossed effect, click an option on the color palette.


To remove the shadow, click No Shadow in the Color box.


To make the shadow fall to the right or left of the object by a certain amount, click Right or Left, and then enter a number in the Points box. The higher the number of points in the Points box, the further the shadow falls from the object.


Up/Down (Format menu, Shadow command, Shadow dialog, Offset)
To make the shadow fall above or below the object by a certain amount, click Up or Down, and then enter a number in the Points box. The higher the number of points in the Points box, the further the shadow falls from the object.


Pick Up Style button

To copy the attributes (color, shadow, pattern, and so on) of a selected object or text so you can apply them to other objects, click the Pick Up Style button.


Apply Style button

To apply the attributes (color, shadow, pattern, and so on) that you copied using the Pick Up Style button to the selected object or text, click the Apply Style button.


Line On/Off button (Drawing toolbar)

Adds or removes the border from a selected object.


Fill On/Off button (Drawing toolbar)

Adds or removes the fill from a selected object.


Arrowheads button (Drawing toolbar)

To add arrowheads to the selected line, arc, or open freeform, click the Arrowheads button, and then click an arrowhead style.


Drawing toolbar

Toolbars contain buttons that give you quick mouse access to many commands and features. To see the name of a button, point to the button with the mouse. For more information about a button, click [image], and then click the button.

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Scale command (Draw menu)

To resize an object by a specific percentage, click Scale. This command is only available in slide or notes view when at least one object is selected.


Group command (Draw menu)

To create a set of objects that you can work with as a single object, select the objects, and then click Group. This command is only available when two or more objects are selected.


Ungroup command (Draw menu)

To disassemble a set of grouped objects, select the group, and then click Ungroup. This command is only available when a group is selected.


Regroup command (Draw menu)

To reestablish a group that you’ve ungrouped, click Regroup. This command is only available in slide view. This command is not available if you have changed slides or views after you ungrouped the objects, if the selected object has never been grouped, or if the selected object is already part of a group.


Bring To Front command (Draw menu)

To bring an object or group to the top of a stack of overlapping objects, select the object, and then click Bring To Front. This command is only available in slide or notes view when at least one object is selected.


  Send To Back command (Draw menu)

To send an object or group to the bottom of a stack of objects, select the object, and then click Send To Back. This command is only available in slide or notes view when at least one object is selected.


Bring Forward command (Draw menu)

To move an object or group one step closer to the top of a stack of objects, select the object, and then click Bring Forward. This command is only available in slide or notes view when at least one object is selected.


Send Backward command (Draw menu)

To move an object one step closer to the bottom of a stack of objects, select the object, and then click Send Backward. This command is only available in slide or notes view when at least one object is selected.


Align Lefts command (Draw menu, Align command)

To vertically align the left edges of selected objects, click Lefts. This command is only available in slide or notes view when two or more objects are selected.


Align Centers command (Draw menu, Align command)

To vertically align the centers of selected objects, click Centers. This command is only available in slide or notes view when two or more objects are selected.


Align Rights command (Draw menu, Align command)

To vertically align the right edges of selected objects, click Rights. This command is only available in slide or notes view when two or more objects are selected.


Align Tops command (Draw menu, Align command)

To horizontally align the top edges of selected objects, click Tops. This command is only available in slide or notes view when two or more objects are selected.


Align Middles command (Draw menu, Align command)

To horizontally align the middles of selected objects, click Middles. This command is only available in slide or notes view when two or more objects are selected.


Align Bottoms command (Draw menu, Align command)

To horizontally align the bottom edges of selected objects, click Bottoms. This command is only available in slide or notes view when two or more objects are selected.


Free Rotate command (Draw menu, Rotate /Flip command)

To rotate a selected object or group of objects to any angle, click Free Rotate. Position the Free Rotate pointer on a resize handle and drag. This command is only available in slide view if at least one object is selected. The command is not available if the selected object cannot be rotated — a picture or an OLE object, for example.


Rotate Left command (Draw menu, Rotate /Flip command)

To rotate a selected object or group of objects 90 degrees to the left, click Rotate Left. This command is only available in slide view if at least one object is selected. The command is not available if the selected object cannot be rotated — a picture or an OLE object, for example.


Rotate Right command (Draw menu, Rotate /Flip command)

To rotate a selected object or group of objects 90 degrees to the right, click Rotate Right. This command is only available in slide view if at least one object is selected. The command is not available if the selected object cannot be rotated — a picture or an OLE object, for example.


Flip Horizontal command (Draw menu, Rotate /Flip command)

To flip a selected object or group of objects horizontally 180 degrees, click Flip Horizontal. This command is only available in slide view if at least one object is selected. The command is not available if the selected object cannot be rotated — a picture or an OLE object, for example.


Flip Vertical command (Draw menu, Rotate/Flip command)

To flip a selected object or group of objects vertically 180 degrees, click Flip Vertical. This command is only available in slide view if at least one object is selected. The command is not available if the selected object cannot be rotated — a picture or an OLE object, for example.


Change AutoShape command (Draw menu)

To change a selected shape drawn using the AutoShape tools — for example a circle, square, or star — into another AutoShape, point to Change AutoShape, and then click a new shape. You can also use this command to change the shape of a text box or text placeholder.


Snap To Grid command (Draw menu)

To turn the grid on so objects will align as you draw or move them, or to turn the feature off if it is already enabled, click Snap To Grid. This command is only available in slide or notes view.


Duplicate command (Edit menu)

To make a quick copy of a selected object, click Duplicate. To make additional copies of the same object, click Duplicate Again.


Guides (View menu)

To display vertical and horizontal guides so you can align objects easily, or to hide the guides if they are already displayed, click Guides.


Rectangle Tool button (AutoShapes toolbar)

To draw a rectangle, click the Rectangle button, and then hold down the mouse button and drag the shape on the slide. To draw a perfect square, press SHIFT as you drag the shape on the slide.


Ellipse Tool button (AutoShapes toolbar)

To draw an ellipse, click the Ellipse button, and then hold down the mouse button and drag the shape on your slide. To draw a perfect circle, press SHIFT as you drag the shape on the slide.


Text Tool button (Drawing toolbar)

To add text outside a placeholder or AutoShape, use the Text tool. To add text that doesn’t wrap (such as a caption), click the Text Tool button, click where you want to add text, and then begin typing. To add text that wraps, click the Text Tool button, drag a box where you want to add text, and then begin typing.


Line Tool button (Drawing toolbar)

To draw a line, click the Line Tool button, and then drag the line on your slide.


Arc Tool button (Drawing toolbar)

To draw an arc, click the Arc Tool button, and then drag the arc on your slide.


Freeform Tool button (Drawing toolbar)

To draw closed or open polygons, freehand drawings, or combinations of polygons and freehand drawings, click the Freeform Tool button, and then, on your slide, click to add straight sections for polygons or drag to draw freehand sections.


Line Style button (Drawing toolbar)

To change the thickness of the line or turn it into a compound line, click the Line Style button, and then click the line style you want.


Shadow On/Off button (Drawing toolbar)

To add or remove an object shadow, click Shadow On/Off.


AutoShapes Tool button (Drawing toolbar)

To draw a shape, click the AutoShapes button, click the shape you want to draw, and then hold down the mouse button and drag the shape on your slide. To draw a shape circumscribed within a perfect square, press SHIFT as you drag the shape on your slide.


To delete the current slide in slide or notes view or the selected slides in slide sorter or outline view, click Delete Slide.


To select all objects on the slide in slide or notes view, all the slides in the presentation in slide sorter or outline view, or all text in a selected object, click Select All.


To open an existing presentation, click Open. You can open several presentations at the same time and switch among them using the Window menu.


To close all open presentations and quit PowerPoint, click Exit. If you haven’t saved a presentation, you’ll be prompted to save before quitting PowerPoint.


To apply one of the PowerPoint Design Templates to your presentation or to use one of your own presentations as a template, click Apply Design Template.


To change a color in your slide color scheme such as the title text color, click the color you want to change, and then click Change Color.


To add arrows to the selected object, click an arrow style. To remove arrows, click the style without arrows.


Handout Master command (View menu, Master command)

Takes you to the Handout Master view where you can add or change header or footer information that you want to appear on every handout.


Slide Master command (View menu, Master command)

Takes you to the Slide Master where you can establish the format for title and body text, add items you want to the background of slides, such as your logo, and otherwise control the look of your slides.


New Slide command (Insert menu)

To add a new slide immediately following the current or selected slide, click New Slide.


Slides command (View menu)

To display the selected slide in slide view, click Slides. In slide view, you work on one slide at a time, adding text and graphics or drawing shapes.


Outline command (View menu)

To display the presentation in outline view, click Outline. In outline view, you work only with slide titles and main text in classic outline form.


Slide Sorter command (View menu)

To display miniature versions of all slides in a presentation, complete with text and graphics, click Slide Sorter. In slide sorter view, you can reorder slides, add transitions, and set the timings for electronic slide shows.


Notes Pages command (View menu)

To display the notes page for the selected slide, click Notes Pages. In notes view, you can create speaker’s notes for each slide.


Next Slide button (Scroll Bar)

To display the following slide in your presentation, click the Next Slide button.


Previous Slide button (Scroll Bar)

To display the preceding slide in your presentation, click the Previous Slide button.


To change a color, such as the shadow color, in your slide, notes page, or handout color scheme, click the color, and then click Change Color.


To pick a new color scheme, including background color, text and line color, and other scheme colors, click the Standard tab, scroll through the available schemes in the Color Schemes box, and then click the scheme you want. To create your own color scheme, click the Custom tab.


To assign the new or modified color scheme to the selected slide, notes page, or audience handout, click Apply.


To assign the new or modified color scheme to all slides or notes pages in your presentation including the masters, click Apply To All. This button is not available for handout pages because handout pages and the handout master are the same.


To change a color, such as the text and lines color, click the color you want to change, and then click Change Color.


To change the color, click the up or down arrows in the Hue box. You can also change the hue by dragging the cross-hair horizontally in the color box.


To change the intensity of the color, click the up or down arrows in the Saturation box. The higher the number, the more intense the color. You can also change saturation by dragging the cross-hair vertically in the color box.


To change the amount of black or white added to the color, click the up or down arrows in the Luminance box. The larger the number, the lighter the color. You can also change the luminance by dragging the arrow next to the vertical color bar.


To add or subtract the amount of red in the color, click the up or down arrows in the Red box. The larger the number, the more red is added to the color.


To add or subtract the amount of blue in the color, click the up or down arrows in the Blue box. The larger the number, the more blue is added to the color.


To add or subtract the amount of green in the color, click the up or down arrows in the Green box. The larger the number, the more green is added to the color.


To restore or add placeholders to the master, select the placeholder check boxes you want.


To keep the master’s graphics and text from displaying on an individual slide or notes page, select the Omit Background Graphics From Master check box. You can change your mind later and display the slide master’s graphics and text on an individual slide or notes page by clearing the Omit Background Graphics From Master check box.

This option is not available to you if you are in the handout master.


To choose a shaded pattern, click one of the options in the Variants box. Your choices are based on the format selected under Shade Styles.


To change the color used in the shading, click a color in the Color drop-down. For two-color shades, click a second color.


To change the background of the current slide, notes page, or handout according to the choices you’ve made, click Apply. For example, if you have selected a horizontal shade style in the shade style box on the Shaded Fill dialog, click OK and then click Apply.


To change the background of all the current slides, notes pages or audience handouts in your presentation according to the choices you’ve made, click Apply To All. For example, if you have selected a horizontal shade style in the shade style box on the Shaded Fill dialog, click OK and then click Apply To All.


To restore the slide image to the notes layout if you’ve changed or deleted it, select the Slide Image check box.


To restore the text placeholder to the current notes page if you’ve changed or deleted it, select the Body check box.


To reapply the master layout for the slide image and the notes text to the current notes page, select the Reapply Master check box.


Pick Up Style command (Format menu)

This command is not available because no object or text is selected.


Pick Up Color Scheme command (Format menu)

Copies the color scheme of the selected slide so it can be applied to other slides. This command is available only in slide sorter view when a slide is selected.


Pick Up Text Style command (Format menu)

Copies text attributes such as the font, color, and size of selected text so they can be applied to other text or to text style defaults. This command is not available in slide sorter view or if no text is selected.


Pick Up Object Style command (Format menu)

Copies object attributes such as fill color, line style, and shadow of selected objects so they can be applied to other objects or to object style defaults. This command is not available in outline or slide sorter view or if no object is selected.


Apply Color Scheme command (Format menu)

Applies the color scheme copied by the Pick Up Color Scheme command to selected slides. This command is available only when a color scheme has been copied in slide sorter view.


Notes Master Layout command (Format menu)

Lets you add or restore placeholders to the notes master.


Slide Color Scheme command (Format menu)

Lets you change colors in the current color scheme or select a new color scheme for a single slide or for all slides in a presentation.


Notes Color Scheme command (Format menu)

Lets you change colors in the current color scheme or select a new color scheme for a single notes page or for all notes pages in your presentation.


Handout Color Scheme command (Format menu)

Lets you change colors in the current color scheme or select a new color scheme for all audience handouts in your presentation.


Notes Background command (Format menu)

Lets you create a colored or shaded background for your notes pages.


Handout Background command (Format menu)

Lets you create a colored or shaded background for your handouts.


Slide Layout command (Format menu)

Lets you change the layout of the selected slide or reapply the current master styles to the placeholders if you’ve modified their attributes. This command does not affect objects and text that are not inside the placeholders.


To change the style of the selected line or border, click a line style.


To choose a new fill color, remove a fill, match a fill to the background, create a shaded, patterned or textured fill, or create a new fill color for a selected object, click the option you want in the Fill box.


To fill the selected object with a pattern, click a pattern.


To change the color of the pattern’s foreground, click a color in the Foreground color palette.


To change the color of the pattern’s background, click a color in the Background color palette.


To choose a format for a shaded fill, click one of the options in the Shade Styles box. Your choice is reflected in the Variants box.


To lighten or darken the colors used in the shaded pattern, drag the Light/Dark scroll bar. The changes are reflected in the Variants box.


To create a gradient fill where a single color fades to black or white, click One Color.


To create a gradient fill where one color fades to another color, click Two Color.


To choose from a palette of specially created gradient fills, click Preset.


To set a single color or the first color of a two-color shaded fill, click a color in the Color box.


To set the second color of a two-color shaded fill, click a color in the Color 2 box.


To choose from a palette of special shaded fill effects, click an option in the Preset Colors box.


To fill an object with a realistic texture such as a wood, marble, or brick pattern, click Textured.


Format Painter button (Standard toolbar)

Copies the attributes such as color and shadow of a selected object so they can be applied to another object you select by clicking.


AutoContent Wizard button

Helps you quickly develop the content of a new presentation based on your responses to questions about your objectives for the presentation. For example, in the AutoContent Wizard, you select the kind of presentation you’re going to create. You’re then given a presentation outline you can modify.


Zoom Control box (Standard toolbar)

Controls how large or small a presentation appears on the screen. You can enlarge the display to make it easier to read, or reduce the display to view more of the presentation. A selected object will be the main focus when you switch to a larger view scale.


Scroll Bars

Moves the editing view horizontally or vertically or changes to the next or previous slide when you drag the elevator or when you click the arrow buttons.In dialog boxes, use the scroll bars to see more options.


Status Bar

Provides current information about the selected slide, including what buttons or commands do, what slide is currently displayed, and which Design Template has been applied to the slide.


Pick Up Style button

Copies the attributes such as color, line style, and text style of the selected object or text. This command is not available if no object or text is selected.


Pick Up Color Scheme button

Copies the color scheme of the current or selected slide. This command is available in slide view and slide sorter view.


Apply Style button

Applies the attributes copied by the Pick Up Style button to the selected object and/or text. If nothing is selected, the attributes are applied to the defaults.


Apply Color Scheme button

Applies the color scheme copied by the Pick Up Color Scheme button to the current slide in slide view or the selected slide in slide sorter view.


To see which buttons are available for a category, click the category.


To add a button to a toolbar, drag it from the Buttons box and drop it on the toolbar where you want it to appear. While you have the Customize Toolbars dialog box open, you can also remove buttons from toolbars by dragging them off the toolbars.


To see a short description of what a button does, click the button in the Buttons box.


Recolor command (Tools menu)

Lets you change the colors of a selected imported object such as a picture, graph, or chart. This command is available only when an imported object is selected in slide view.


Options command (Tools menu)

Lets you set your preferences for PowerPoint such as smart quotes, smart cut and paste, and most-recently used files.


To set the dimensions for viewing or for the printed version of your presentation, click an option in the Slides Sized For list. For example, if you’re going to create overhead transparencies, click Overhead so the slide images fill the transparencies. If you’ll be making 35mm slides, click 35mm Slides.


To specify a custom width or height for a slide, click the up or down arrows. If you chose Custom in the Slides Sized For list, the dimensions are set to the selected printer’s printing area.


To start numbering your slides from a number other than 1, enter a number in the Number Slides From box.


To change the orientation of the slides, notes pages, outlines, or handouts in your presentation, click Portrait for a vertical orientation or Landscape for a horizontal orientation. For example, if you’re creating overhead transparencies, click Portrait in the Slides portion of the dialog box.


Slide Setup command (File menu)

Lets you change dimensions, orientation, and numbering for slides in the active presentation. The dimensions and orientation (portrait or landscape) you choose for your slides determine the look of your printed slides.


To display or hide toolbars in the PowerPoint window, select the toolbar check boxes you want to display and clear the toolbar check boxes you want to hide. Once you display a toolbar, you can move it to a new location in the PowerPoint window and you can customize it by adding buttons to it.


This button changes depending on the type of toolbar you have selected.

To delete a selected custom toolbar, click Delete. To restore a deleted custom toolbar, click Undelete.

To restore the original toolbar buttons on a default toolbar that you have customized, click Reset. To change a default toolbar back to your customized version, click Unreset.


To add or remove buttons from toolbars, click Customize. You can also move buttons from one spot to another on toolbars, as well as from one toolbar to another.


Zoom command (View menu)

Reduces or enlarges the view scale of a slide. Use the higher magnifications for drawing and working with graphics and the lower magnifications when working on slide design.


To enlarge or reduce the scale at which you view your presentation, click one of the options in the Zoom To box.


Handout Master (View menu, Master command)

Displays the handout master so you can choose how many slides you want to appear on each handout page. You can also add text and graphics to handout pages by placing them on the handout master.


Slides From File command (Insert menu)

Inserts slides from another presentation into the current presentation. If you insert a complete presentation, all the presentation’s slides are added to the current presentation.


Slides From Outline command (Insert menu)

Inserts new slides based on an outline created in another application into the current presentation. The new slides include the text from the outline and take on the color scheme and title and text attributes of the current presentation.


Presentation command (Window menu)

Switches to the window containing the selected presentation. If you have more than one presentation open, they are numbered.


To specify the text you want to search for, enter all or part of the text in the Find What box or click an item in the Find What list.


To replace text, type the word or phrase you want replaced in the Find What box. Then type the word or phrase with which you want it replaced and click Replace All. If you want to replace text selectively, click Find Next and Replace.


To specify the amount of space you want to leave after selected paragraphs, click the up or down arrow in the After Paragraph box.


To specify the amount of space you want to leave before selected paragraphs, click the up or down arrow in the Before Paragraph box.


To adjust the amount of space between lines of selected text, click the up or down arrow in the Line Spacing box.


To choose a font to use for a bullet in selected text, click a font name in the Bullets From box.


To choose a color for bullets in selected text, click a color in the Special Color box. This option is not available in outline view.


To select a size for bullets in selected text, enter a percentage in the Size box. The higher the percentage, the larger the bullets are in relation to the text.


To check the spelling in the entire presentation, including all slides, the outline, and the notes and handout pages, click Spelling.


To replace a font used in your presentation with another one, click Replace Fonts.


Increase Font Size button (Formatting toolbar)

To increase the font size of selected text by 10 percent of the current setting, click the Increase Font Size button.


Bullet On/Off button (Formatting toolbar)

To display or hide bullets for selected paragraphs, click the Bullet On/Off button.


Left Alignment button (Formatting toolbar)

To position selected text so each line is flush against the left margin and the right edge is ragged, click the Left Alignment button.


Center Alignment button (Formatting toolbar)

To center each line of selected text, click the Center Alignment button.


Demote button

To move a selected paragraph to the right, that is, down one level, click the Demote button.


Bold button (Formatting toolbar)

To make selected text bold or to remove bold formatting, click the Bold button.


Italic button (Formatting toolbar)

To make selected text italic or to remove italic formatting, click the Italic button.


Decrease Font Size button (Formatting toolbar)

To decrease the font size of selected text by 10 percent of the current setting, click the Decrease Font Size button.


Text Shadow button (Formatting toolbar)

To add a shadow to or remove a shadow from selected text, click the Text Shadow button.


Underline button (Formatting toolbar)

To underscore selected text or to remove underlining, click the Underline button.


Promote button

To move a selected paragraph to the left, that is, up one level, click the Promote button.


Font Size box (Formatting toolbar)

To change the size of selected text, enter a point size in the Font Size box.


To add or change a text shadow or text embossed effect, select the check box for the effect you want. Embossed text automatically takes on the fill color of the object it’s in. You can choose a color for the shadow effect in the Color box.


Date And Time command (Insert menu)

To add the date and/or time to a text object on a slide, click Date And Time.


To have PowerPoint automatically remove extra spaces when you delete text and add necessary spaces when you paste text from the clipboard, select the Use Smart Cut And Paste check box.


To be able to move and copy text by dragging it with the mouse, select the Drag-And-Drop Text Editing check box.


To have PowerPoint insert special curly quotation marks when you press the quotation mark key instead of standard quotation marks, select the Replace Straight Quotes With Smart Quotes check box.


To automatically select whole words and the space after words, select the Automatic Word Selection check box. Automatic Word Selection occurs when you select one word or more and part of an additional word.


AutoCorrect command (Tools menu)

To stop automatically correcting spelling and replacing text as you type, clear the Replace Text As You Type check box.


Slide Number command (Insert menu)

To add the slide number, click where you want to add it, then click Slide Number.


Bullet command (Format menu)

Adds a bullet or modifies a bullet’s format in a selected text object.


To choose a bullet style, click a bullet in the character grid.


To add bullets to selected text, select the Use A Bullet check box.


Text Anchor command (Format menu)

Specifies how text fits within an object, including the margin settings and the position of text within the object.


To specify the point in a selected object or AutoShape at which you want text to begin appearing, click an option in the Anchor Point box.


To change the amount of space between the text and the edge of a selected object, click the up or down arrows under Box Margins.


To make the size of the selected object adjust automatically to encompass the text inside it, select the Adjust Object Size To Fit Text check box.


To make text adjust so that it fits within the horizontal boundaries of the selected object, select the Word-wrap Text In Object check box.


Font command (Format menu)

Replaces a font or changes a font’s attributes for selected text.


To change the font for selected text, click a new font in the Font box.


To make selected text bold or italic or both, click an option in the Font Style box.


To underscore selected text, select the Underline check box.


To add a shadow behind selected text, select the Shadow check box.


To create a relief, or raised, effect for selected text, select the Emboss check box.


To reduce the size of selected text and place it above the base line, select the Superscript check box.


To reduce the size of selected text and place it below the base line, select the Subscript check box.


To change the amount of space by which selected text falls above or below the base line, enter a percentage in the Offset box.


To choose a color for selected text, click a color in the Color box.


Periods command (Format menu)

Adds or removes periods from the end of selected paragraphs in text placeholders or AutoShapes.


To add periods to or remove periods from the end of selected paragraphs, click Add Periods or Remove Periods.


Change Case command (Format menu)

Changes how words are capitalized in selected text.


To capitalize the first word of each sentence in the selected text, click Sentence Case.


To make all words in selected text lowercase, click Lowercase.


To convert all words in the selected text to capital letters, click Uppercase.


To capitalize the first letter of each word in selected text, click Title Case.


To change each lowercase letter to uppercase and each uppercase letter to lowercase, click Toggle Case.


Positions selected text flush against the left margin with a ragged right edge.


Centers each line of selected text.


Positions selected text flush against the right margin with a ragged left edge.


Positions selected text flush against both the right and left margins.


Line Spacing command (Format menu)

Lets you specify the amount of space between lines of selected text.


Replace command (Edit menu)

Finds instances of specified text or formatting and replaces them.


To limit the search to a word-for-word match with the entry in the Find What box, click Find Whole Words Only.


To limit the search to words with the same capitalization as the entry in the Find What box, click Match Case.


To repeat the last find, click Find Next.


To replace the selected text with the word or phrase in the Replace With box, click Replace.


To specify the word or phrase to replace the text in the Find What box, enter the text in the Replace With box or click an item in the Replace With list.


To replace all instances of the text in the Find What box with the word or phrase in the Replace With box without stopping at each instance, click Replace All.


Find command (Edit menu)

Finds specified text in your presentation.


Not in Dictionary (Tools menu, Spelling command, Spelling dialog)

Displays a word in your presentation that isn’t in the main dictionary or open custom dictionaries.


Change To (Tools menu, Spelling command, Spelling dialog)

Shows a possible spelling of the word that PowerPoint doesn’t recognize. You can edit the word or select a word in the Suggestions box to replace the word not found in the open dictionaries. If no words appear in the Suggestions box, click the Suggest button. To have PowerPoint suggest possible spellings all the time, click Options on the Tools menu, the select the Always Suggest check box on the Edit tab.


To display a different spelling in the Change To box, click the word you want in the Suggestions box. If no words appear in the Suggestions box, click the Suggest button. To have PowerPoint suggest possible spellings all the time, click Options on the Tools menu, click the Edit tab, and then select the Always Suggest check box.


To select a custom dictionary to which to add words that PowerPoint doesn’t recognize, click a dictionary in the Add Words To box. You can’t create a custom dictionary in PowerPoint, but you can use one you have created in another Microsoft application such as Microsoft Word.


To leave the word that appears in the Not In Dictionary box unchanged, click Ignore. To restart the Speller, click Start.


To leave all occurrences of the word that appears in the Not In Dictionary box unchanged, click Ignore All.


To replace the word that appears in the Not In Dictionary box with the word in the Change To box, click Change.


To replace all occurrences of the word in the Not In Dictionary box with the word in the Change To Box, click Change All.


To add the word that appears in the Not In Dictionary box to the selected dictionary, click Add.


To search the selected dictionary for possible spellings of the word that PowerPoint doesn’t recognize, click Suggest. To have PowerPoint suggest possible spellings all the time, click Options on the Tools menu, then select the Always Suggest check box on the Edit tab.


To choose the font you want to replace in your presentation, click the font name in the Replace box.


To choose a font to substitute for the selected font in the Replace box, click a font name in the With box.


Collapse Selection button (Outlining toolbar)

Displays only the titles of selected slides. Text other than the titles is represented by a gray line below the titles.


Expand Selection button (Outlining toolbar)

Displays the titles and all the bullet points of selected slides.


Show Titles button (Outlining toolbar)

Displays only the titles of all slides. Text other than titles is represented by a gray line below the titles.


Show All button (Outlining toolbar)

Displays the titles and all bullet points of all slides.


Move Up button (Outlining toolbar)

Moves a paragraph or title up in the outline, exchanging it with the paragraph or title above.


Move Down button (Outlining toolbar)

Moves a paragraph or title down, exchanging it with the paragraph or title below.


Show Formatting button (Outlining toolbar)

Switches between displaying text with formatting, such as bold and italic, and displaying text without formatting in outline view. In slide sorter view, switches between showing all text and graphics on each slide and displaying titles only.


To quickly develop content for a new presentation by answering questions about your objectives, click AutoContent Wizard. When you select the type of presentation you’re going to give, the AutoContent Wizard provides text that you can then modify.


To create a new presentation by applying one of the PowerPoint Design Templates, including color scheme and title and text styles, click the Design Template you want to apply.


To create a new presentation that uses the color scheme and the title and text styles of the PowerPoint default presentation, click Blank Presentation.


Save command (File menu)

To save the changes you’ve made to the current presentation, click Save. If this is the first time you’ve saved your presentation, you’ll need to give it a name.


Save As command (File menu)

To save an existing presentation with a different name, click Save As.


Close command (File menu)

To close the current presentation without exiting PowerPoint, click Close. If you've made changes to the presentation since you last saved it, you’ll be prompted to save your changes before closing.


Undo button (Standard toolbar)

To cancel your last action, click the Undo button.


To delete the selected color scheme, click Delete Scheme, then click Apply To All. If you delete the color scheme that is in use in your presentation, whatever color scheme is selected when you click Apply To All will be applied to your presentation.


To add the colors in the Scheme Colors box as a color scheme on the Standard tab, click Add As Standard Scheme.


To add or change a header or footer on notes pages or handouts, click the Notes And Handouts tab.


To specify what component of your presentation you want to print, click an option in the Print What box.


To specify the number of copies you want to print, enter a number in the Number Of Copies box.


To specify which slides or notes pages you want to print, click an option in the Print Range box. To print certain slides or pages only, type the numbers in the box provided. Separate the numbers with a comma.


B&W View button (Standard toolbar)

Shows what slides, notes, outlines, or handouts will look like when they are printed in black and white.


To print slides, notes, outlines, or handouts in black and white, select the Black & White check box.


To change the selected text to the default text color, click Automatic.


Text Color button (Formatting toolbar)

Changes the selected text to a color-scheme color.


To change the selected text to a color other than a color-scheme color, click Other Color, and then click the color you want.


To change the fill of the selected object to match the slide background, click Background.


To change to the default fill for the selected object, click Automatic.


To remove a fill from the selected object, click No Fill.


To change the selected line, arc, or border to the default color, click Automatic.


Line Color button (Drawing toolbar)

Changes the color of a selected line, arc, or border.


Dashed Lines button (Drawing toolbar)

Changes the style of the selected line, arc, or border to dashed.


To change a text or graphic object shadow to a color-scheme color, click a color in the Color box.


To change a text or graphic object shadow to a color other than a color-scheme color, click Other Color, and then click the color you want.


Ruler command (View menu)

To display or hide the ruler, click Ruler. When you select text inside an object, the ruler displays the indent markers and tabs for that text object. If a text object is not selected, the ruler displays measurements for the entire slide.


To change the color of the annotations you make to your presentation during an electronic slide show, click the color you want in the Pen Color box.


Repeat command (Edit menu)

To repeat your last action, click Repeat. The command tells you what action can be repeated.


Branching to an application

To pursue a topic during a slide show, you can open, or play, an embedded object. For example, you might branch to a Microsoft Word table or a Microsoft Excel worksheet.


Build object

A build object appears as one of a sequence of graphic objects on a slide during an electronic slide show. When you set up a build object, you choose when and with which special effect you want the object to appear during your show.


Build slide

A build slide is one where portions of text and/or objects appear one at a time during an electronic slide show using a special effect you select. When you create a build slide, you choose whether you want to dim, hide, or change the color of previous points as new points appear, what special visual effects you want to use for builds, or if you want a sound to play as your object appears on the slide.


Build text

Build text is text that appears one portion at a time during an electronic slide show. When you set up build text, you choose to reveal text by bullet point, by paragraph, by word, or by individual letter. You also choose how and when you want each bullet item to appear on the slide during your show.


Bullet list

Bullet lists are paragraphs beginning with a bullet symbol. Text placeholders are set up to create bullet lists automatically when you click and type. Every time you press ENTER, a new bullet appears. You just type the next item on the list. You can change the look of the bullets — the style, color, and placement — using menu commands and toolbar buttons, or you can turn bullets on and off.


Container document

A container document is the document that displays a linked object such as a Microsoft Word table or a Microsoft Excel spreadsheet. A PowerPoint presentation that includes linked objects is a container document.


Continuous loop

A continuous loop is displaying an electronic slide show over and over again until you stop it by pressing ESC. This option is especially useful for an unattended presentation at a point-of-purchase display or for an on-screen presentation at a convention or trade show.


Embedded object

An embedded object is one that is created with another application but stored in PowerPoint, such as a chart created in Microsoft Organization Chart or a spreadsheet from Microsoft Excel. Any updating you do to an embedded object is done while you are working in PowerPoint, provided you have the application that created it installed on your computer.


Find text

PowerPoint can find any word or phrase in a presentation except for those in embedded objects (in charts, for example).


Hidden slide

A hidden slide is one that doesn't automatically display during a slide show. You decide which slides you want to be "hidden" and whether you want them to appear during your show. That way you can tailor a show to several different audiences.


In-place editing

A feature of some object applications that allows direct editing of embedded objects on your PowerPoint slides, using the object application menus and toolbars. When you edit a chart created using Microsoft Graph in your presentation, for example, you have the advantage of in-place editing.


Keyboard control

You can use the keyboard to activate special features during a slide show. For example, you can press B to blank the screen while you speak to the audience so that the slide display isn't distracting.


Linked object

A linked object is one created in another application that maintains a connection to its source after it is inserted on a PowerPoint slide. The linked object is stored in the source document where it was created. Your PowerPoint presentation stores only a representation of the original document and information about its location.


Object applications

An object application is one in which you create and edit an embedded object. For example, if you embed a special text effect from WordArt, WordArt is the object application — the application in which you create and edit the text effect.


Outline

As you develop your presentation, you can work with your slides in a traditional outline format so you can concentrate on your presentation's content. In the slide outline, you see your titles and main text, but not any graphics or text you typed with  [image]. You can also print your presentation as an outline.


Outline levels

When you look at your presentation as an outline, titles are always at the left and text is indented one to five levels to the right of a title.


Paragraph

A paragraph is defined as text that begins when you press ENTER and ends when you press ENTER again. When you align text and add bullets, these attributes apply to paragraphs. You also set tabs and indents and adjust line and paragraph spacing at the paragraph level.


PowerPoint Viewer

A special application designed to show PowerPoint slide shows on computers on which PowerPoint is not installed. You can use it yourself or give a copy to others. You can distribute copies of the PowerPoint Viewer freely. No additional license is needed.


Replace text

If you decide to change a word throughout your presentation, you can find it and replace it with another using the Find and Replace commands on the Edit menu. These commands don't apply to text in pictures and imported objects. The search covers the entire presentation — slides, outlines, notes pages, and audience handouts.


Running a show

During an electronic slide show, you can have PowerPoint advance slides automatically according to slide timings you have set, or you can control the pace of the show manually by clicking the mouse button to advance a slide. You also have access to menu commands during a slide show. Click the right mouse button to display the shortcut menu showing what you can do.


Slide branching

With slide branching, you can go to a separate group of slides during a slide show. You can create as many branches as you want. Branching lets you run a slide show within a slide show; it's another way to tailor your presentation to suit different audiences.


Slide icon

In outline view, an icon appears next to each slide title to show you where each slide begins. Since graphics don’t appear in outline view, slide icons indicate which slides include graphics.


Smart Cut and Paste

A feature that makes sure words are correctly spaced when you use the Cut and Paste commands on the Edit menu to cut and paste text. To turn this option off, click Options on the Tools menu, click the Edit tab, and then clear the Use Smart Cut And Paste check box.


Smart quotes

Smart quotes are the curly quotation marks used by typesetters. When you use smart quotes, opening and closing quotation marks differ from each other. To turn this option off, click Options on the Tools menu, click the Edit tab, and then clear the Replace Straight Quotes With Smart Quotes check box.


Source document

A source document is the file or document in which a linked object is created. A source document often resides on a network server, where many people can have access to it and can easily update its contents.


Text attributes

Any characteristic of text, such as font, size, style, color, subscript, or superscript, is an attribute. You can adjust text attributes before, during, or after you type the text.


Timing

The amount of time you decide a slide should stay on the screen during an electronic slide show. You can set timings when rehearsing the show. For example, you may want complex slides to remain on the screen longer. You can always override preset timing and advance a slide by clicking the mouse button.


Transitions

A transition is the special effect you use to introduce a slide during a slide show. For example, you can fade in from black or dissolve from one slide to another. You have a choice of transitions, and you can vary the speed of each.


To search for a document on another disk or in another folder, select the one you want in the Look In box.


To display a specific type of document, click the type you want in the Files Of Type box. To see every file, click All Files.


To search for a specific document, enter the filename in the File Name box.


To search for a document on another disk or in another folder, select the one you want in the Look In box.


Date And Time command (Insert menu)

Inserts the date and/or time in a text object at the insertion point. This option is not available in slide sorter view.


Page Number command (Insert menu)

Inserts the page number on your notes page at the insertion point.


Text Build Effects (Slide Sorter toolbar)

Animates your text by using special effects to display it on a slide during an electronic slide show.


To select a presentation to view, click the filename on the list or enter the name of the file in the File Name box.


To look for the file you want to view, double-click the folder you want in the Directories box.


To display a specific type of file, click the type you want in the List Files Of Type box. To see every file, click All Files.


To search for a file on another disk drive, click the drive you want in the Drives box.


To view an electronic slide show in a continuous loop, select the Run Continuously Until ‘ESC’ check box.


To view your electronic slide show, click Show.


To close the Microsoft PowerPoint Viewer dialog box, click Quit.


To view your slide show using the timings you set while rehearsing, select the Use Automatic Timings check box.


To specify which slides you want to include in an electronic slide show, click an option under Slides. To see a section of your presentation, enter the beginning and ending slide numbers in the From and To boxes.


To select how to move from one slide to the next during a slide show, click an option under Advance.


To view an electronic slide show in a continuous loop, select the Loop Continuously Until ‘ESC’ check box.


To change the color of the “pen” you use to write with, or annotate with, during an electronic slide show, click the color you want on the Pen Color control.


To set or change the timing for your electronic slide show so that it runs automatically, click Rehearse New Timings. When you’re rehearsing slide show timings, click the mouse button to advance to the next slide or to build the next text or graphic object.


Slide Show button

Plays your electronic slide show beginning with the current slide if you’re in slide view or the selected slide if you’re in slide sorter view.


Horizontal text ruler

Lets you change paragraph indents and tabs for selected text. To change the settings, drag the indent markers.


Vertical text ruler

Shows the height of a selected text object on the slide. If the rulers are turned on and no vertical ruler appears, click Options on the Tools menu. Then select the Vertical Ruler check box on the View tab.


{bwopt.bmp}	Black & White button

If you’re in black and white view, lets you select the degree of grayscale you want to use for the selected object.


To choose a color to add to color drop-downs, click a color. The color you pick is available for fills, lines, backgrounds, and so on.


To select a special effect to use when the selected slide appears during an electronic slide show, click an option in the Effect box.


To select the speed with which the selected slide appears during an electronic slide show, click Slow, Medium, or Fast.


To select the method by which the selected slide appears during an electronic slide show, click Only On Mouse Click to advance the slides manually, or click Automatically After [   ] Seconds and specify a number to advance the slides automatically.


To replace an original color in a picture with a new color, click your choice in the drop-down.


To revert to an original color in your picture, clear the check box next to the original color you want to use.


To select the kind of colors you want to change in your picture, click an option under Change.


To see what you can change by selecting the Fills or Colors option, click your choice and then read the description in the Description box.


Animation Settings command (Tools menu)

Lets you set up the options you want to use to build or play an inserted object, such as a graphic or movie, during an electronic slide show.


To specify the options you want to use to build the selected text or object during an electronic slide show, select the options you want under Build Options.


To specify what you want to have happen after the selected text or object is built during an electronic slide show, click an option in the After Build Step box.


To use special effects when the selected text, object, or embedded object appears during an electronic slide show, click the effects you want under Effects.


Slide Transition command (Tools menu)

Lets you select the transition to use when the selected slide appears during an electronic slide show.


To set preferences for using shortcut menus during slide shows or ending a slide show with a black slide, select the options you want under Slide Show.


To display new slide options each time you add a new slide to your presentation, select the Show New Slide Dialog check box.


Hide Slide command (Tools menu)

Hides the selected slide in slide sorter view or the current slide in slide view so that it is not automatically displayed during an electronic slide show.


Fill Color button (Drawing toolbar)

Fills a selected object with a color, texture, pattern, or shaded fill. You can also remove a fill or change a fill color.


B&W View button (Standard toolbar)

Displays your slides in black and white so you can adjust their appearance to print legibly on a black and white printer.


Report It button (Standard toolbar)

Exports an outline from Microsoft PowerPoint into Microsoft Word, where you can edit it using Word commands. When you finish editing, you can import the outline back into PowerPoint.


Rehearse Timings button (Slide Sorter toolbar)

Sets or changes the timing of your electronic slide show. When you’re rehearsing slide show timings, click the mouse button to advance to the next slide or to build the next text or graphic object.


To have the Tip of the Day appear when you start PowerPoint, select the Show Tips At Startup check box. Clear the check box to turn off Tip of the Day.


To have a ToolTip appear when you rest the pointer on a toolbar button, select the Show ToolTips check box. Clear the check box to turn ToolTips off.


Write-Up command (Tools menu)

To automatically export miniature images of your slides to Word into a page layout that you can use for notes or handouts, click Write-Up. For best results printing from Word, go to Black and White view before using Write-Up.


Slides From File command (Insert menu)

To insert all slides from a presentation into the current presentation, click Slides From File.


Crop Picture command (Tools menu)

To trim or restore portions of a picture, click Crop Picture, position the cropping tool over a resize handle and drag to crop the picture


play list

A file you create that contains a list of the presentations you want to run.


Application Note

A technical article, written and distributed by Microsoft, that provides additional information about a Microsoft product or a fix for a specific bug or problem. An Application Note may include a disk that contains new software, documentation, sample files, device drivers, utilities, templates, or macros.


Microsoft Knowledge Base

The Microsoft Knowledge Base (KB) is the primary source of product information for Microsoft support engineers and customers. This comprehensive collection of articles, which is updated daily, contains detailed how-to information, answers to technical support questions, bug lists, and fix lists. Use text and keyword queries to access information in the KB.


query

One or more phrases that tell the Knowledge Base what to search for. Queries can contain operators, quotation marks, wildcards, and parentheses to help focus the search.


Microsoft Software Library

The Microsoft Software Library (MSL) is a collection of binary (nontext) files for all Microsoft products. For example, the MSL contains device drivers, utilities, Help files, and technical articles.


Microsoft Download Service

The Microsoft Download Service (MSDL) is a standard bulletin board system. It contains the Microsoft Software Library (MSL), technical articles, device drivers, Help files, and other support files you can download from Microsoft.


The Microsoft Network

The Microsoft Network (MSN) is an online service that provides easy and affordable access to a worldwide community of computer users. Access to MSN is a feature of Windows 95--MSN is seamlessly integrated with the operating system. Using MSN, you can exchange messages with people around the world; read the latest news, sports, weather, and financial information; find answers to your technical questions; download from a collection of thousands of programs; connect to the Internet; and more.


aspect ratio

The relationship between the height and width of an object.


PowerPoint object

Any shape that you draw in PowerPoint or any graphic or picture that you change from its original format to the PowerPoint format. For example, an AutoShape that you draw or a clip-art image that you ungroup are PowerPoint objects.


title master

The slide that holds the formatted placeholders for a title and a subtitle for your presentation. You can also use the title master for section breaks. If you make a change to the title master, the change affects all title slides in your presentation that follow the master.


Right Triangle Tool button

Lets you draw a right triangle by clicking the tool and dragging.


Star Tool button

Lets you draw a star by clicking the tool and dragging.


Seal Tool button

Lets you draw a seal such as you would find on a diploma by clicking the tool and dragging.


Thin Right Arrow Tool button

Lets you draw a thin arrow that points to the right by clicking the tool and dragging.


Thin Left Arrow Tool button

Lets you draw a thin arrow that points to the left by clicking the tool and dragging.


Thin Up Arrow Tool button

Lets you draw a thin arrow that points up by clicking the tool and dragging.


Thin Down Arrow Tool button

Lets you draw a thin arrow that points down by clicking the tool and dragging.


Thick Right Arrow Tool button

Lets you draw a thick arrow that points to the right by clicking the tool and dragging.


Thick Left Arrow Tool button

Lets you draw a thick arrow that points to the left by clicking the tool and dragging.


Thick Up Arrow Tool button

Lets you draw a thick arrow that points up by clicking the tool and dragging.


Thick Down Arrow Tool button

Lets you draw a thick arrow that points down by clicking the tool and dragging.


Animate Title button

Makes the slide title drop in from the top of the slide during a slide show.


Laser Text Effect button

Makes the selected object or text fly in from top right accompanied by the sound of a laser during a slide show. If you apply the laser effect to text, it appears one letter at a time.


Drive-in Effect button

Makes the selected object or text fly in from the right accompanied by the sound of a car during a slide show.


Reverse Text Build button

Makes selected text appear from the bottom up during a slide show. For example, if you apply the effect to a bullet list, the last item in a bullet list appears first.


Animation Effects button (Standard toolbar)

Displays the Animation Effects toolbar so you can create builds and animate text and objects for a slide show.


Camera Effect button

Makes the selected text or object appear as though a camera shutter is opening during a slide show.


Typewriter Text Effect button

Makes selected text appear one character at a time during a slide show accompanied by the sound of a typewriter.


Drop-in Text Effect button

Makes the selected text or object drop in from the top of the slide during a slide show. Text appears one word at a time.


Flash Once button

Makes the selected text or object flash once after the last build during a slide show.


Animation Order button

Lets you select the order in which the selected text or object appears on a slide during a slide show.


Format Painter button (Standard toolbar)

Copies the format from a selected object or text and applies it to another.


Redo command (Edit menu)

Undoes the latest undo.


Insert Microsoft Excel Worksheet button (Standard toolbar)

Adds a blank Microsoft Excel Worksheet to your slide in slide view.


Font Face button (Formatting toolbar)

Lets you change the font of selected text or text in the active text placeholder. If nothing is selected, changes the default font for the Text tool.


Font Size button (Formatting toolbar)

Lets you change the size of selected text or text in the active text placeholder. If nothing is selected, changes the default size of the text you type with the Text tool.


 	Selection Tool button (Drawing toolbar)

Lets you select text and graphic objects.


Free Rotate Tool button (Drawing toolbar)

Rotates a selected object to any degree. Select the object, click the Free Rotate Tool button, and then drag a corner of the object in the direction you want to rotate it.


Rotate Left button

Rotates a selected object 90 degrees to the left, or counterclockwise.


Rotate Right button

Rotates a selected object 90 degrees to the right, or clockwise.


Flip Horizontal button

Flips a selected object from left to right.


Flip Vertical button

Flips a selected object from top to bottom.


 Slide Transition Effects box (Slide Sorter toolbar)

Lets you select the special effect you want to use to introduce the selected slide during a slide show.


Insert Equation button

Lets you access symbols so you can create an equation to use in your presentation.


Insert WordArt button

Lets you display text on a slide using special effects. For example, you can display a phrase in a circle.


Insert Sound Object button

Lets you add sound to your presentation.


Embed Presentation button

Lets you create a new presentation that is then embedded on the slide where you are working. You can show the embedded presentation as part of a slide show.


Embed Slide button

Lets you create a slide that is then embedded on the slide where you are working. For example, you can create an embedded slide and then hide it, so it appears during a slide show only when you access it.


 	Increase Paragraph Spacing button

Adds more space between selected paragraphs.


Decrease Paragraph Spacing button

Reduces the amount of space between selected paragraphs.


Microsoft Mail button

Starts or switches to Microsoft Mail.


Microsoft Excel button

Starts Microsoft Excel or takes you to an open Microsoft Excel document.


Microsoft Word button

Starts Microsoft Word or takes you to an open Word document.


Microsoft Access button

Starts or switches to Microsoft Access.


Microsoft Schedule+ button

Starts or switches to Microsoft Schedule+.


Microsoft FoxPro button

Starts or switches to Microsoft FoxPro.


Microsoft Publisher button

Starts or switches to Microsoft Publisher.


Microsoft Project button

Starts or switches to Microsoft Project.


Microsoft Calculator button

Starts or switches to Microsoft Calculator.


Character Map Utility button

Starts or switches to the Character Map Utility.


Vertical Text Tool button

Creates a vertical text box so you can type text that you want to appear vertically in your presentation. To change text attributes, such as font and font size, select the text and make your changes, just as you would with any text.


Shadow Color button

Lets you add or change the color of an object’s shadow.


Parallelogram Tool button

Lets you draw a parallelogram by clicking the tool and dragging.


Trapezoid Tool button

Lets you draw a trapezoid by clicking the tool and dragging.


Diamond Tool button

Lets you draw a diamond by clicking the tool and dragging.


Rounded Rectangle Tool button

Lets you draw a rectangle with rounded corners by clicking the tool and dragging.


Octagon Tool button

Lets you draw an octagon by clicking the tool and dragging.


Cross Tool button

Lets you draw a cross by clicking the tool and dragging.


Cube Tool button

Lets you draw a cube by clicking the tool and dragging.


Balloon Tool button

Lets you draw a speech balloon by clicking the tool and dragging.


Pentagon Tool button

Lets you draw a pentagon by clicking the tool and dragging.


Hexagon Tool button

Lets you draw a hexagon by clicking the tool and dragging.


Isosceles Triangle Tool button

Lets you draw an isosceles triangle by clicking the tool and dragging.


Slide Show command (View menu)

Lets you choose how you want to show the active presentation.


Notes Master command (View menu, Master command, Master submenu)

Displays the notes master so you can format your notes pages.


Black and White command (View menu)

Displays the active presentation in black and white. The appearance of the slides depends on which option is selected in the Black And White cascading menu, which is accessible by clicking the right mouse button while in Black And White view.


Slide Miniature command (View menu)

Displays a miniature version of the current slide. You can click the miniature slide to change it from black and white to color.


Toolbars command (View menu)

Lets you display or hide PowerPoint toolbars, as well as change their appearance.


To create a custom toolbar, click New. After creating a new toolbar, the New button changes to Rename. To rename a custom toolbar, click Rename.


To make the buttons on the toolbars display in color, select the Color Buttons check box.


To make the buttons on the toolbars bigger, select the Large Buttons check box.


To display the name of each toolbar button when you point to it, select the Show ToolTips check box.


To give your new toolbar a name, enter it in the Toolbar Name box. A toolbar name can have up to 25 characters and spaces.


To use another icon for the inserted object, click Change Icon.


To fill the selected object with another color, a shaded effect, a pattern, a texture, or the background color, click the down arrow, and then click your choice.


To remove a shadow, change its color, or to give the object an embossed effect click the down arrow, and then click your choice.


Insert Microsoft Word Table button

Lets you insert a blank Microsoft Word Table with the number of rows and columns that you specify.


Insert Organization Chart Button

Inserts an MS Organization Chart object into your presentation.


Undo command (Edit menu)

Reverses your last action. Each click reverses one more action.


Repeat command (Edit menu)

Redoes your last action. Each click repeats the action once more.


Cut command (Edit menu)

Removes the selected object or text and places it on the Clipboard so you can paste it elsewhere.


Copy command (Edit menu)

Makes a copy of the selected object or text and places it on the Clipboard so you can paste it elsewhere.


Paste command (Edit menu)

Inserts the object or text that is on the Clipboard. This command is available only if you have cut or copied an object or text.


Paste Special command (Edit menu)

Inserts the contents of the Clipboard onto the current slide in the format you choose. If the Clipboard contents were copied from another application, you will be able to paste link to it if the source application supports linking.


 To choose the format in which you want to paste the contents of the Clipboard, click a format in the As box.


To paste the contents of the Clipboard without creating a link to a source file, click Paste.


To paste the contents of the Clipboard and maintain a link to the object’s source file, click Paste Link. This option is available only if the Clipboard contents were copied from a source file in another application that supports linking.


To substitute an icon for the object until it’s activated during a slide show, select the Display As Icon check box. This option is available only if the object is an embedded or a linked object.


Tells you how the contents of the Clipboard will be pasted on the current slide.


Clear command (Edit menu)

Deletes the selected object or text without putting it on the Clipboard. This command is available only if an object or text is selected.


Delete Master command (Edit menu)

Deletes the current master. This command is available only in slide master view.


Delete Title Master command (Edit menu)

Deletes the current title master as well as the current title slide. This command is available only in title master view.


To specify the text you want to replace, enter the text in the Find What box or click the text from an earlier search in the drop-down list.


Go To Property command (Edit menu)

Goes to a file with properties you specify.


Links command (Edit menu)

Lets you modify the way linked objects are updated. This command is available only if there are linked objects in the active presentation.


To modify the way a linked object is updated or to change its source or to open it, click the link in the Links box.


To bring the selected linked object up to date with changes made to its source file, click Update Now.


To open the source file of the selected linked object so it can be edited, click Open Source.


To update the name or the location of the source for the selected linked file, click Change Source.


To break the connection between the selected linked object and its source file, click Break Link.


To have the selected linked object updated automatically each time the presentation is opened, click Automatic. To update only when you choose to, click Manual.


Show command (Edit menu, Object command, Object submenu)

To show the selected embedded presentation, click Show. When the embedded slide show ends, you return to the current presentation.


Edit command (Edit menu, Object command, Object submenu)

To edit the selected embedded object in the PowerPoint window, click Edit.


Open command (Edit menu, Object command, Object submenu)

To edit the selected embedded object in its own application window, click Open.


Convert command (Edit menu, Object command, Object submenu)

To associate the selected object with another application so you can open it on your computer, click Convert.


To permanently associate the selected object with another application, click Convert To. For example, if you want to edit a Lotus 1-2-3 worksheet in your presentation but don't have Lotus 1-2-3 installed on your computer, you can specify another application to be the worksheet's source application.


To temporarily associate the selected object with another application, click Activate As. You temporarily convert the embedded object, as well as all of the objects of the same kind within your presentation. When you finish editing and return to PowerPoint, the object or objects revert to their original file format.


To substitute an icon for the selected object until it’s activated during a slide show, select the Display As Icon check box.


To choose the format to which you want to convert or activate the object, click your choice in the Object Type list.


To create a new presentation by using suggested content in your choice of subjects, click AutoContent Wizard.


To create a new presentation using one of the PowerPoint Design Templates, click Template.


To create a new, blank presentation that uses the default settings for text and colors, click Blank Presentation.


To edit or show a presentation that was created earlier, click Open Existing Presentation.


 Pack and Go command (File menu)

Helps you save large presentations on more than one floppy disk.


 Send to Genigraphics command (File menu)

Helps you prepare your presentation to send to Genigraphics for slide imaging.


 To print slides that you’ve designated as hidden, select the Print Hidden Slides check box. This option is available only when the presentation includes hidden slides.


To optimize the look of your slides when printing a color presentation on a black and white printer, select the Black And White check box.


To make slide images fill the page when they’re printed, select the Scale To Fit Paper check box. This option applies to slides that are larger or smaller than the paper they’re to be printed on.


To add a thin frame around the border of the printed slides, select the Frame Slides check box. This option applies to printed slides, handouts, and notes pages.


Send command (File menu)

Sends a mail message with an attached document.


Add Routing Slip command (File menu)

Sends a document to reviewers to revise and add annotations. To use routing, you and those you are sending the document to must have installed both the application in which the document was created and Microsoft Exchange or a compatible mail package.

When you have an existing routing slip or a message has been sent to you with a routing slip, the command name changes to Edit Routing Slip.


MRU command (File menu)

Lists the presentations you’ve opened most recently, and lets you click one of them to open it instead of using the Open dialog box. You can change the number of presentations listed by clicking Options on the Tools menu, and then entering a different number on the General tab.


Microsoft PowerPoint Help Topics command (Help menu)

Makes all the PowerPoint help options available.


Answer Wizard command (Help menu)

Opens the Answer Wizard so you can tell it what you want to find out about.


The Microsoft Network command (Help menu)

Connects your computer to The Microsoft Network location you select.


About Microsoft PowerPoint command (Help menu)

Displays information about PowerPoint including copyright information and version number.


To see another Tip of the Day, click Next Tip.


Tip of the Day command (Help menu)

Brings up the Tip of the Day dialog from which you can view additional tips.


Displays a new title master so you can change the look of the title slides in your presentation. This command is only available in slide master view.


To start a new slide with placeholders in a  particular layout or to change the arrangement and type of placeholders on the slide, click the AutoLayout you want. Layouts include placeholders for titles, text, and objects such as a graph or clip art. When you select an AutoLayout, its description appears in the lower right portion of the dialog box.


To insert the date and/or time at the insertion point on the slide, select the format you want from the list.


To have the date and/or time updated every time you open the presentation, select the Update Automatically check box.


Clip Art command (Insert menu)

Takes you to the ClipArt Gallery so you can select the clip art image you want to insert in your presentation or to update your clip art collection. This command is available only in slide and notes views.


To display the clip art images from a specific category, click the category in the Choose A Category list.


To insert the selected clip art image in your presentation, click Insert.


To search for an image in the Clip Art Gallery using key words, click Find. For example, you can search for keywords in the name of the image, such as “man and woman talking.”


To personalize the Clip Art Gallery by adding your own images, for example, click Organize. You can also move images and change the way categories are organized.


Picture command (Insert menu)

To insert a picture in your presentation, click Insert. You can then navigate through your folders to find the picture you want. This command is available only in slide and notes views.


Movie command (Insert menu)

To insert a movie on a slide so you can play it during a slide show, click Movie. You can then navigate through your folders to find the movie you want. This command is available only in slide and notes views.


Sound command (Insert menu)

To insert a sound on a slide so you can play it during a slide show, click Sound. You can then navigate through your folders to find the sound you want. This command is available only in slide and notes views.


Microsoft Graph command (Insert menu)

To embed a graph on a slide, click Microsoft Graph. This command is available only in slide and notes views.


Microsoft Word Table command (Insert menu)

To create a new Microsoft Word table and insert it on the current slide, click Microsoft Word Table. This command is available only in slide and notes views.


To specify the number of columns you want in the Microsoft Word Table you are creating, click the up or down arrow.


To specify the number of rows you want in the Microsoft Word Table you are creating, click the up or down arrow.


Object command (Insert menu)

Lets you insert an object such as a chart, a spreadsheet, or a media clip on your slide. You can create a new object or you can insert an existing object from file. This command is available only in slide and notes views.


To create a new object to insert on the current slide, click the kind of object you want in the Object Type list.


To create a new object to insert on the current slide, click Create New.


To insert an existing object on the current slide, click Create From File.


Display As Icon (Insert menu, Object command, Insert Object dialog box)

To display the inserted object as an icon until it is activated during a slide show, select the Display As Icon check box.


Apply to Defaults command (Format menu)

Applies the text or object attributes you picked up using the Pick Up Style command to text you type in AutoShapes and with the Text tool or to objects you draw.


Apply Text Style command (Format menu)

Applies the text attributes you picked up using the Pick Up Text Style command to selected text. The attributes are available using the Apply Text Style command until you pick up a different text style.


Apply Object Style command (Format menu)

Applies the object attributes you picked up using the Pick Up Object Style command to a selected object. The attributes are available using the Apply Object Style command until you pick up a different object style.


Slide Footer command (View menu)

Lets you specify information you want to have appear at the bottom of the current or all slides. For example, you can add the date and time to the bottom of a slide.


Custom Background command (Format menu)

Lets you change the look of the slide background of the current or all slides. You can change the background color, for example, or use a special texture.


Notes Layout command (Format menu)

Lets you show or hide the slide image and the notes placeholder on the current notes page. You can also reapply the format from the notes master, if you make changes you don’t like.


Header and Footer command (View menu)

Lets you specify information you want to have appear on all your slides, notes, outlines, or handout pages. For example, you can add the title of your presentation as the header.


To delete the selected color scheme, click Delete Scheme. If you delete the color scheme that’s in use in your presentation and click Apply or Apply To All, the color scheme will change to the newly selected color scheme. Click Undo on the Edit menu to restore a deleted standard color scheme.


To see what a selected color scheme looks like by temporarily applying it to the current slide, click Preview. This button is available when the selected color scheme is different from the one already applied to the slide.


Shows you how the colors in a selected color scheme will be used in your presentation.


To save the new color scheme so you can use it later, click Add As Standard Scheme. The color scheme now appears on the Standard tab.


To make the fill color for the selected object so you can see through it, select the Semi-Transparent check box.


To change the color of the selected line or border, click the color you want. You can restore the default color by clicking Automatic.


To change the selected line or border to a dashed line, select the style you want on the Dashed drop-down list.


To make the fill and line settings apply to new objects you draw, select the Default For New Objects check box.


To see what the shading looks like by temporarily applying it to the selected object, click Preview.


To use one of the special textures as the fill for the selected object, click the texture you want.


To use one of your own textures as the fill for the selected object, click Other, and then go to the folder that contains the texture you want.


To choose a standard color, click the Standard Tab. To create a custom color, click the Custom tab.


To see what the selected fill color looks like by temporarily applying it to the selected object, click Preview.


Shows you the original fill color on the bottom and the color you’ve selected on top.


To see what the selected fill color looks like by temporarily applying it to the selected object, click Preview.


Shows you the original fill color on the bottom and the color you’ve selected on the top.


To apply the settings in the Font dialog box to new text you type in AutoShapes and with the Text tool, select the Default For New Objects check box.


To make the shadow so you can see through it, select the Semi-Transparent check box.


To see what a shadow looks like by temporarily applying it to the selected object, click Preview.


To make the shadow settings apply to new objects you draw, select the Default For New Objects check box.


To have the text in the selected object appear vertically, select the Vertical Text Flow check box.


To add the date to your handouts, select the Date check box.


To add the page number to your handouts, select the Page Number check box.


To add a header to your handouts, select the Header check box.


To add a footer to your handouts, select the Footer check box.


To add the date and time to the current or all slides, select the Date And Time check box.


To display the current date and/or time in the slide footer, click Update Automatically, and then click the format you want to use.


To show the slide number on the current or all slides, select the Slide Number check box.


To add a footer to your slides, select the Footer check box, and then type the information.


To have the footer information you specified appear on all but the title slide, select the Don’t Show On Title Slide check box.


To add the date and time to all notes pages and handouts, select the Date And Time check box.


To display the current date and/or time on all notes and handouts pages, click Update Automatically, and then click the format you want. The date and time are updated each time you open the presentation.


To add the page number on your notes and handouts, select the Page Number check box.


To add a header on your notes and handouts, select the Header check box and type the header information in the box below.


To add a footer on your notes and handouts, select the Footer check box and type the footer information in the box below.


To see your changes without making them permanent, click Preview.


Object name Object command (Edit menu)

Activates the selected inserted object.


Print command (File menu)

Displays the options for printing your presentation, and lets you print the slides, notes pages, handouts, or outline.


Print button (Standard toolbar)

Prints the your presentation in the format of the current view. For example, in outline view, the outline prints; in slide view, each slide prints.


New button (Standard toolbar)

Creates a new, blank presentation without displaying the New Presentation dialog box.


New command (File menu)

To create a new presentation based on your choice of a design template or a template with suggested content, click New.


Insert New Slide

To insert a new slide with the layout of your choice after the current slide, click New Slide on the Insert menu or [image].


Tab command (Insert menu)

Inserts a tab at the insertion point. Use at the beginning of a line of text when you want a tab without indenting to the next level and changing the text and bullet style.


To apply the changes throughout your presentation, including the corresponding master, click Apply To All.


To apply the changes only to what is in view, click Apply.


To accept your choices in this dialog box, click OK.


To close this dialog box without making any changes, click Cancel.


To run your presentation using the options you’ve selected, click Show.


To have your slides advance automatically using the timings you’ve set, click Use Slide Timings.


To have your slides advance when you click the mouse, click Manual Advance.


To display a permanent date and/or time into the slide footer, click Fixed, and then enter the date and/or time.


 To display the date and/or time in the slide footer, select the Date And Time check box, and then click your choice.


To display a permanent date and/or time in the notes and handouts headers, click Fixed, and then enter the date and/or time.


 To display the date and/or time in the notes and handouts headers, select the Date And Time check box, and then click your choice.


To convert the selected AutoShape into another AutoShape, click your choice.


To convert the selected AutoShape into another AutoShape, click your choice.


To convert the selected AutoShape into another AutoShape, click your choice.


To choose lines or points as a unit of measure for spacing, click your choice on the drop-down list.


To search for occurrences that are entire words, and not part of another word, select the Find Whole Words Only check box.


To limit the search to words with the same capitalization as the entry in the Find What box, select the Match Case check box.


To go to the Replace dialog box so you can specify text with which you want to replace the contents of the Find What box, click Replace.


To search for the next occurrence of the text in the Find What box, click Find Next. In slide sorter view, click Find All to find all such occurrences.


To close this dialog box, click Close.


To close this dialog box and accept any changes you made, click Close.


To specify the text with which you want to replace the contents of the Find What box, enter the text in the Replace With box or click the text from an earlier search in the drop-down list.


To replace the selected text with the word or phrase in the Replace With box, click Replace.


To change the custom dictionary, click your choice in the drop-down list.


To stop the spelling check and close the Spelling dialog box, click Close.


To replace all occurrences of the text in the Find What box with the word or phrase in the Replace With box without stopping at each instance, click Replace All.


To specify the text you want to search for, enter the text in the Find What box or click the text from an earlier search in the drop-down list.


Flying Effects button

Sets the selected object to fly in from the left with a whoosh sound.


Build Slide Text button

Sets the body text to appear one step at a time during a slide show.


AutoClipArt command (Tools menu)

Lets you specify how you want PowerPoint to suggest clip art images that you can add to your slides based on what you type.


To open the ClipArt Gallery and view the suggested clip art images for the current slide, click View Clip Art.


To go to the slide in your presentation that contains the word associated with the clip art images that are displayed, click Take Me To Slide.


To have PowerPoint automatically suggest clip art images as you work on your slides, select the Run In Background check box.


To select the concept and slide for which you want clip art, click a word.


Style Checker command (Tools menu)

Lets you check your presentation for visual clarity, punctuation, capitalization, and spelling. You can have the Style Checker make corrections you specify or alert you to inconsistencies.


To check your presentation for spelling errors, select the Spelling check box.


To check your presentation for appropriate font usage and for legibility of slide titles and body text, select the Visual Clarity check box.


To check your presentation for consistency of capitalization and end punctuation in slide titles and body text, select the Case And End Punctuation check box.


To begin checking your presentation with the options you’ve selected, click Start.


To modify the standards for visual clarity and end punctuation, click Options.


To set the case for the slide titles in your presentation, select the Slide Title Style check box, and then click the case style you want in the drop-down list.


To set the case for the body text in your presentation, select the Body Text Style check box, and then click the case style you want in the drop-down list.


To specify whether or not you want periods at the end of the slide titles, click the option you want. You can also have the Style Checker look for punctuation other than periods by entering a character in the Slide Title box.


To specify whether or not you want periods at the end of paragraphs in body text, click the option you want. You can also have the Style Checker look for punctuation other than periods by entering a character in the Body Text box.


To return all the options on the Case And End Punctuation tab and the Visual Clarity tab to their original settings, click Defaults.


To check for the number of fonts in your presentation, select the Number Of Fonts Should Not Exceed check box, and then click the up or down arrow to specify the maximum number you want. The Style Checker doesn’t change any fonts; it only alerts you if there are more than you specify.


To check the font sizes in slide titles and/or body text, select the check box for the option you want, and then click the minimum font size you want for each. The Style Checker doesn’t change any text; it only alerts you if there is text that is smaller than you specify.


To check the number of bulleted paragraphs in body text placeholders, select the Number Of Bullets Should Not Exceed check box, and then click the maximum number of bullets you want for each text placeholder. The Style Checker doesn’t change any text; it only alerts you if there are more bulleted paragraphs on a slide than you specify.


To check each slide to see if there is text that runs off the slide and won’t be visible during a slide show, select the Check For Title And Placeholder Text Off Slide check box.


 To specify a layout for slides, speaker’s notes, or blank lines in a Word document, click one of the options in the Page Layout box.


To have the information you inserted in the Word document linked to your PowerPoint presentation, click Paste Link. Whenever the Word document opens, the information you inserted is updated.


To have the slides embedded in the Word document, click Paste. Once embedded, you can double-click the slides in the Word document and use PowerPoint tools to edit them.


Interactive Settings command (Tools menu)

Lets you assign an action to be performed by a selected object during a slide show. For example, you can draw a circle that, when clicked during a slide show, takes you to a particular slide. Or you can display an embedded movie as an icon and set it to play when you click it during a slide show.


To specify a slide to which you want to jump when you click the selected object during a slide show, click Go To, and then click your choice on the drop-down list. To go to a slide not on the drop-down list, click Slide.


To select a slide to which you want to jump during a slide show, click a slide in the Slides box. A preview of the slide appears in the lower right.


To open an application during a slide show when you click the selected object, click Run Application, and then enter the path to reach the application. When you click the object, the application’s commands and tools appear.


To open, edit, or play the selected embedded object during a slide show, click Object Action, and then click your choice on the Object Action drop-down list. For example, you can set a Microsoft Graph to open, and then edit it during a presentation. Or you can set a media clip to begin playing when you click it.


Meeting Minder command (Tools menu)

Lets you take minutes and make a list of action items during a slide show or while you’re editing a presentation. The minutes can be exported to a Word document or added to your notes pages. The action items appear as the last slide of your presentation.


To take minutes related to the current slide, click the Meeting Minutes tab, and then enter your notes in the Meeting Minutes box.


To view or write additional notes for the current slide, click the Notes Pages tab.


To create action items based on the current slide, click the Action Items tab, and then enter the items you want. You can see the action items already entered for previous slides.


To send your meeting minutes and/or action items to a Word document or to your notes pages, click Export.


To place your presentation’s minutes and action items in a new Word document, select the Export Meeting Minutes And Action Items To Word check box. The document appears with the slide number, slide title, and minutes you typed for each slide.


To add the minutes you entered for the slides to the notes pages, select the Add Meeting Minutes To Notes Pages check box.


Presentation Conference command (Tools menu)

Lets you share your presentation with other computers on a network or lets you view a presentation originating from another computer on a network.


 Customize command (Tools menu)

Lets you modify toolbars by adding buttons to toolbars or by dragging unwanted buttons off of toolbars. You can also change the images on toolbar buttons by placing the pointer on a button that is on a toolbar and clicking the right mouse button.


 Copies the selected button’s image so you can paste it on another button you select. The image you copy does not replace the contents of the Clipboard.


Pastes a button’s image that you copied with the Copy Button Image command on the selected button.


Returns the image on the selected button to its original state if it has been changed.


Lets you pick a new image for the selected button. You can also give the button a name if you wish.


 To pick a new image for the selected button, click your choice in the Button box. If you want the button to display its name or function instead of an image, click Text Button, and then enter a name in the Text Button name box.


To give the selected button a name, enter the name in the Text Button Name box.


To assign an image or name to the selected button, click the image or name, and then click Assign.


To modify the image on the selected button in the Button box, click Edit.


To change the button image, click or drag across the pixels in the Picture box. The color selected in the Colors box replaces the current color.


To select a color to use in recoloring the button image in the Picture box, click your choice in the Colors box. To delete colors, click Erase, and then click the squares in the picture that you want to erase.


To move the button image vertically or horizontally in the Picture box so you can edit it, click an arrow.


Shows you an actual size preview of the changes you’ve made to the button’s image.


To erase the entire button image in the Picture box, click Clear.


To set up a build for the selected object or text, click your choice on the Build Options drop-down list.


To have bullet points build from the bottom to the top, select the In Reverse Order check box. This option is not available for graphic objects.


To have the selected object automatically appear when the preceding build ends, select the Start When Previous Build Ends check box.


To apply a special effect to the build for the selected object or text, click your choice on the Effects drop-down list. To specify how you want the text built, click your choice on the By Paragraph drop down list. To add a sound to the build, choose from the Sound drop down list.


To have the selected text build by the letter, word, or paragraph, click your choice on the Text drop-down. This option is not available for graphic object builds.


To assign a sound effect to the transition for this slide, click your choice on the Sound drop-down. If you want the sound to continue playing until the next slide transition, click the Loop Until Next Sound check box.


To set how you want to play the selected media clip or to open the OLE object during a slide show, click your choice on the Play Options drop-down list.


To set further options for playing the selected media clip or opening the OLE object during a slide show, click More.


To specify where in the sequence of builds you want to play or open the selected object, click your choice on the drop-down list. The option is available only when there are at least two builds on a slide.


To hide the selected build object or to specify a color for it when the next build begins, click your choice on the After Build Step drop-down list. The option is available only for PowerPoint text and objects.


To play a media clip or open an OLE object in sequence with other builds on this slide, click In Sequence. During the slide show, you click to begin the clip.


To begin playing a media clip or to open an OLE object automatically after the previous build ends, click Automatically XX Seconds After Previous Event, and then click the up or down arrows to set the amount of time.


To stop an automatic slide show from advancing to the next slide until the selected media clip closes, click Pause Slide Show Until Done Playing.


To continue to the next slide in an automatic slide show even though a media clip hasn’t finished playing, click Continue Slide Show, Play In Background. Then click either When This Slide Ends or Stop After XX Slides, depending on when you want the media clip to stop playing.


To make the media clip invisible on the slide while it’s not playing, select the Hide While Not Playing check box.


To have PowerPoint automatically change a word you type with two initial capitals to one capital, select the Correct Two Initial Caps check box.


To have PowerPoint automatically capitalize the names of the days of the week, select the Capitalize Names Of Days check box.


To have PowerPoint automatically correct common typing errors that you specify, select the Replace Text As You Type check box. You can also use the option to specify shortcuts for typing long or difficult words.


To specify the word that you want PowerPoint to correct, enter or paste the word in the Replace box.


To specify the word you want to use as the replacement for the word in the Replace box, enter or paste the word in the With box.


To add the misspelling and correction you entered in the Replace and With boxes to the AutoCorrect list, click Add. This option is available only if you have entered words in the Replace and With boxes.


To remove a selected entry from the AutoCorrect list, click Delete.


To have the New Slide dialog box appear each time you create a new presentation, select the Show New Slide Dialog check box. If the Show New Slide Dialog check box is not selected, you automatically begin each new presentation with a title slide.


Fill color options

Here are the ways you can fill an object. Click the down arrow to see these options:

To do this:	Click:
Remove the fill, (objects only, making the object transparent)	No Fill
Fill with the default fill color	Automatic
Fill with a one-color or a two-color shaded effect	Shaded
Fill with a pattern	Patterned
Use a picture (backgrounds only)	Picture
Fill with a texture	Textured
Fill with a color that is not in the current color scheme	Other Color


Ways to color a line or border

Here are the ways you can color a line:

To do this:	Click:
Make the line transparent	No Line
Color the line with the default line color	Automatic
Color the line with a color that is not in the current color scheme	Other Color


Shadow color options

Here are the ways you can color an object’s shadow Click the down arrow to see these options:

To do this:	Click:
Delete the shadow	No Shadow
Color the shadow with the default shadow color	Automatic
Give the entire object an embossed or raised effect	Embossed
Color the shadow with a color that is not in the current color scheme	Other Color


To check for the number of type styles in your presentation, select the Per Presentation check box, and then click the up or down arrow to specify the maximum number you want. The Style Checker doesn’t change any fonts; it only alerts you if there are more than you specify.


To check the font sizes in slide titles, select the Title Text Size Should Be at Least check box, and then click the minimum font size you want. The Style Checker doesn’t change any of your titles; it only alerts you if there is text that is smaller than you specify.


To check the font sizes in the body text placeholders, select the Body Text Size Should Be at Least check box, and then click the minimum font size you want. The Style Checker doesn’t change any of your text; it only alerts you if there is text that is smaller than you specify.


To check the number of bulleted paragraphs in body text placeholders, select the Number of Bullets Should Not Exceed check box, and then click the maximum number of bullets you want. The Style Checker doesn’t change any text; it only alerts you if there are more bulleted paragraphs on a slide than you specify.


To check the number of lines of text in each slide title, select the Number of Lines Per Title Should Not Exceed check box, and then click the up or down arrow to specify a maximum number of lines. The Style Checker doesn’t change any text; it only alerts you if there are more lines in a slide title than you specify.


To check the number of line of text in each bullet point, select the Number of Lines Per Bullet Should Not Exceed check box, and then click the up or down arrow to specify a maximum number of lines. The Style Checker doesn’t change any text; it only alerts you if there are more lines in a bullet point than you specify.


To replace the font listed in the Replace box with the font listed in the With What box, click Replace.


To close this dialog box and retain the changes you made, click Close.


New Window command (Window menu)

Opens a new window with a copy of the active presentation so you can look at different parts of the same presentation at the same time.


Arrange All command (Window menu)

Displays all open presentations in windows that don’t overlap, making it easier to drag and drop between presentations.


Fit To Page command (Window menu)

Reduces open presentations to their own windows, complete with title bar, scroll bars, and view buttons. The active presentation remains in front.


Cascade command (Window menu)

Displays all open presentations so you can see the title bar of each one. The active presentation remains in front.


Presentation Window command (Window menu)

Lists the open presentations by name or by number, with a check next to the active presentation. To bring another presentation to the front so you can work on it, click its name.


To specify the number of actions you can reverse at one time, click the up or down arrow in the Maximum Number Of Undos box. For example, if you set the number to 10, you can click the [image] 10 times to undo your last 10 actions.


To specify a folder where you want PowerPoint to automatically save and open presentations, enter the folder’s path in the Default File Location box.


To display 24-bit bitmap graphics at the highest screen quality, select the Render 24-bit Bitmaps At Highest Quality check box. On some monitors clearing the check box provides quicker redraws while working in slide view.


To specify that PowerPoint exports pictures in a format that provides the best print quality, click Best For Printing.


To specify that PowerPoint exports pictures in a format that provides the best on-screen display quality, click Best For On-screen Viewing.


Properties command (File menu)

Takes you to the properties dialog where you can view statistics about and enter information for your presentation.


Line Color button (Drawing toolbar)

To change the color of the selected line or to remove the line color, thereby removing the line, click the Line Color button.


Erases the button image in the picture box.


Click the color you want then click in the picture area to add it to the button icon. Use the erase color to eliminate a color from the picture.


Moves the button image within the picture area up, down, left or right.


To print your presentation to a file (in the same language as the selected printer), select the Print To File check box.


Tells you which fonts can’t be embedded in your presentation because they aren’t TrueType fonts or aren’t installed on your computer. To embed all the fonts so your slides appear correct on other computers, use the Replace Fonts command on the Tools menu to change the ones listed.


Click an effect you want applied to selected text. You may choose multiple effects.


Type a size in the Size box or click to choose a font size from the scrolling list.


Text Color button (Formatting Toolbar)

To change the color of selected text, click the Text Color button.


Title Master (View menu, Master command)

Displays the Title Master, used to set master styles for slides that use the Title layout.


To choose a layout and apply the master title and text styles to the slide in view, click the layout you want. Scroll for more layouts.


To reapply the master format, click Reapply without selecting a different layout. To apply a different format, choose another layout and click Apply.


Slide show in a window button

Displays the presentation as a slide show in a window starting with the current slide.


Master Layout command (Format menu)

Lets you restore a title or text placeholder to the slide master or add the date, slide number, or footer so they appear on every slide.


Toolbars

Toolbars contain buttons that give you quick mouse access to many commands and features. To see the name of a button, point to the button with the mouse. For more information about the button click [image] and then click the button.


B&W Automatic

Displays and prints the selected object nicely in black, white, and shades of gray.


B&W Black

Displays and prints the selected object in black.


B&W Black with Grayscale Fill

Displays and prints text and lines in black and everything else in shades of gray.


B&W Black with White Fill

Displays and prints the selected object in black and white.


B&W Don't Show

Neither displays nor prints the selected object when viewed or printed in black and white.


B&W Gray with White Fill

Displays and prints the selected object in gray outline with white fill.


B&W Grayscale

Displays and prints the selected object in shades of gray.


B&W Inverse Grayscale

Displays and prints the selected object in shades of gray with darker tones appearing as lighter shades of gray.


B&W Light Grayscale

Displays and prints the selected object in light shades of gray.


B&W White

Displays and prints the selected object in white.


Build Slide text - Dissolve

Sets the body text to dissolve in one step at a time during a slide show.


Build Slide text - Fly From Bottom

Sets the body text to fly in from the bottom in one step at a time during a slide show.


Build Slide text - Fly From Left

Sets the body text to fly in from the left in one step at a time during a slide show.


Build Slide text - No Effect

Sets the body text to appear one step at a time during a slide show.


Build Slide text - Off

Turns off slide text builds.


Build Slide text - Other

Choses other slide show animation effects for the body text.


Build Slide text - Split Vertically Out

Sets the body text to split out vertically one step at a time during a slide show.


Build Slide text - Wipe Right

Sets the body text to wipe right one step at a time during a slide show.


Change Link

Changes the path to the source of the selected linked object.


Dissasemble Picture

Breaks the selected picture or OLE object into PowerPoint objects.


Expose Properties

Opens the Properties dialog.


First Slide

Goes to the first slide in the active presentation.


Last Slide

Goes to the last slide in the active presentation.


Lower Baseline

Lowers the baseline of selected text or a selected AutoShape with text.


Normal

Removes all character formatting from selected text.


Nudge Down

Moves selected object down a grid unit if Snap To Grid is on, one pixel if it is off.


Nudge Left

Moves selected object left a grid unit if Snap To Grid is on, one pixel if it is off.


Nudge Right

Moves selected object right a grid unit if Snap To Grid is on, one pixel if it is off.


Nudge Up

Moves selected object up a grid unit if Snap To Grid is on, one pixel if it is off.


Open Link Source

Opens the source of the selected linked object.


Post To Exchange Folder

Puts the active presentation into a Microsoft Exchange Folder.


Raise Baseline

Raises the baseline of selected text or a selected AutoShape with text.


Restore Aspect Ratio

Restores the aspect ratio of a picture or makes an AutoShape's height and width equal.


Update Links

Updates information in the selected linked object.


Toggle Case

Changes selected text to lower case, Title Case, or UPPER CASE each time it is clicked.


Subscript

Subscripts selected text or restores subscript text to normal.


Superscript

Superscripts selected text or restores superscript text to normal.


Microsoft Network

Connects to the Microsoft Network.


Icon

Scroll and click the icon you want.


Browse

To look for other icons on available drives, click Browse.


Caption

Type the caption that you want to appear under the icon.


To turn off the Startup Dialog when you first open PowerPoint, click the Show Startup Dialog check box which will remove the check. Click again to turn it back on.


To have PowerPoint automatically select entire contiguous words when you position the pointer anywhere within the first word and drag anywhere within the last word of your selection, select the Automatic Word Selection check box.


To have PowerPoint display helpful information about commands and controls in the status bar at the bottom of the screen as you work, select the Status Bar check box.


To see information about current settings for your selected printer, click Properties.


To select a printer, click the printer name on the list.


To select a program to run, click Browse. This button is only available when Run Program is selected.


To choose a sound, click the Play Sound and select a sound from the list. To choose a sound that is not on the list, click Other Sound.


To display a vertical ruler whenever the ruler is in view , check the Vertical Ruler check box.


To be able to continue working while PowerPoint is printing, check the Print In Background check box.


To display your most recently used files in the File menu, click the Recently Used File List check box and enter a number in the box for the number of files you want displayed. You may display up to nine files.


To have PowerPoint present the File Properties dialog the first time you save your presentation and each time you use the Save As command, check the Prompt For File Properties check box.


To save your presentations so that you can find them later using a full-text search, check the Full Text Search Information check box.


To have PowerPoint automatically offer suggestions in the Spelling dialog for the misspelled words it finds, check the Always Suggest check box.


To have access to the popup menu in Slide Show by clicking the right mouse button, check the Popup Menu on Right Mouse Click check box.


To always display the Popup Menu button that gives you access to the Slide Show controls in Slide Show, check the Popup Menu button check box.


To have PowerPoint automatically display a black slide as the last slide of your Slide Show, check the End with Black Slide check box.


To preview the selected special effect and the speed at which the special effect will occur during a slide show, click this picture.


Provides a timer, indicates whether the slide show has been set up to advance manually or automatically, and displays a progress bar that indicates current progress compared to rehearsal times. The top timer indicates elapsed time for the slide in view. The bottom timer indicates the elapsed time for all slides up to and including the current slide.


Takes you to the slide that is selected in the Slides list.


To go to a slide anywhere in the presentation, double click the slide number or title.


Black and White button

Presents the Black and White popup menu offering different ways of printing and displaying the selected object in black and white.


To display information about system configuration, printers, system DLLs, fonts, proofing tools, graphics filters, text converters, display configuration, applications that are running, active modules, and OLE settings for your computer, click System Info.


To display online help giving technical support information, click Tech Support.


Toolbars Shortcut menu

Click the name of a displayed toolbar to remove it. Click the name of an unchecked toolbar to display it.


To organize pages when you print multiple copies, select the Collate check box. A complete copy is printed before the first page of the next copy is printed.


Use this Wizard to start a presentation conference or to sign up to participate in an existing conference. You must be on a network running TCP/IP protocol. You can confirm this by looking on the Configuration Tab of the Network dialog in the Windows Control Panel.


Click the check boxes for the slide show tools that you want available when the slide show begins.


Enter the computer name and click Add for each participant to add that name to the list of participants. Use the Open List button to open a previously saved list. You can save this list so that you can use it again later by clicking Save List.


Type a computer name and click Add to add that name to the list. To open a previously saved list, click Open List.


To open a previously saved list, click Open.


To open a previously saved list, click Open.


To go to the previous dialog, click Back.


To go to the next dialog, click Next.


To go directly to the last dialog, or to complete the Wizard if you are on the last dialog, click Finish.


Type your action item here and they will automatically appear as the last slide in your presentation.


Type meeting minutes here and you can choose to add them to notes pages or to export them to Word using the Export button.


Text you have typed onto PowerPoint notes pages will appear in this window. You can add to it and have the text you type added to the notes pages or you can export this text to Word using the Export button.


To open the clip Art Gallery and view the suggested images for the selected concept, click View Clip Art.


To go to the selected slide for which there is suggested clip art, click Take Me To Slide.


To go see a complete list of concepts for which there is suggested clip art, click the down arrow.


To see a list of slides that contain the selected concept, click the down arrow.


To go to the Clip Art Gallery to browse the available clip art, click View ClipArt.


Use this Wizard if you want to share your presentation with someone who doesn't have PowerPoint or if you want to save a large presentation onto multiple disks.


To stop the Pack and Go Wizard and to return to PowerPoint, click Cancel.


To go to the previous dialog, click Back.


To go to the next dialog, click Next.


To go directly to the last dialog, or to complete the Wizard if you are on the last dialog, click Finish.


To navigate through your files and folders, click Browse.


Choose the presentation or presentations you want to package. If you want to run several presentations in a slide show, choose them in the order in which you want them played.


Choose the destination for the packaged presentation. If you choose a floppy disk drive and your presentation is too large for a single diskette, the Wizard will help you save your presentation onto multiple diskettes.


If you have movies in your presentation that you want to play or you have other linked files, be sure to click the Linked Files check box. If you are using TrueType fonts and their license permits it, you may click Embed TrueType fonts to ensure proper font display.


Include the PowerPoint Viewer if you want to share your presentation with someone who doesn’t have PowerPoint or if you want to set up multiple presentations to display in sequence in Slide Show.


Use the Back button to review your choices and make changes. Click Finish to complete the Wizard.


Handout Master Layout command (Format menu)

Lets you add or restore placeholders to the handout master.


Click your choice for the action you want to happen when the selected object is clicked. Click None for no interactivity.


To view all the available tips, click More Tips.


To go to the slide which contains the selected property, click Go To.


To go to a specific property on a slide, click it on the list.


Displays the elapsed time for the presentation up to the current moment.


To reset the timer to zero for the slide in view so you can rehearse it again, click Repeat.


To stop the timer temporarily, click Pause. Click pause again to resume.


To advance to the next slide, click Advance.


Let the timer run while you practice or enter a time directly in the box.


To add a routing slide to the open presentation, click Add Slip.


To cancel the routing slip, click Cancel.


To send your presentation after you have created this routing slip, click Route.


To clear the list of recipients and message text from the routing slide, click Clear.

To remove the routing slip from the presentation, click Clear and then click Add Slip.

When a presentation is returned after routing or reaches the last recipient, the list of recipients is dimmed.


To close this dialog without making a routing slip, click Cancel.


To find and select the names of recipients to whom you want to send your presentation, click Address.


To route a document to one recipient after another, click the Move arrows until the names in the To box appear in the correct routing order. If a routed document has already been sent to a name on the list, the name is dimmed and cannot be moved.


To let the reviewer see the comments of the previous reviewers, click One After Another. Your presentation is routed to recipients in the order they are listed in the To box.


To have your presentation returned to you after the last recipient, click the Return When Done check box.


To send an electronic mail message to yourself each time a recipient forwards it, click the Track Status check box.


To send a copy of your presentation to all reviewers at one time, click All At Once.


To describe the contents of your message or presentation, type a title in the Subject box.


To send a message about the routed presentation, type a message in the message text box.


To enter the names of the people to whom you want to route your presentation, click Address, click a name, and then click Add.


TTo specify whether you want to route the presentation to the recipients specified on the routing slide, or to mail the document independent of the routing slip, click the option you want.


To add to the list of participants the computer name that  you typed in the Computer Name box, click Add.


To remove from the list of participants the computer name that  you typed in the Computer Name box, click Remove.


Use this Wizard to send your presentation to Genigraphics for output or to order other Genigraphics products and services. Refer to Genigraphics Help for more details.


Click the New Customer check box if this is the first time you’ve used the Wizard.


To go to the previous dialog, click Back.


To go to the next dialog, click Next.


To navigate through your files and folders, click Browse.


Click the check box next to the options you want. You may check any number of check boxes.


Choose the presentation you want to send. If you want to send several presentations, complete the Wizard for each presentation. If you want to package the presentation for sending by modem later, or to mail to Genigraphics on diskette, click Send File On Disk.


Choose the type of mounts you want for your slides and enter a number or use the spinners to indicate the number of sets you want.


Choose the type of overheads you want and enter a number or use the spinners to indicate the number of sets you want.


Choose the size of copies you want and enter a number or use the spinners to indicate the number of sets you want. To have your copies organized in sets, click Collate.


Type a number or use the spinners to indicate the number of photographic prints you want.


Click the size of posters you would like and enter a number or use the spinners to indicate the number of sets you want.


Click the type of LCD equipment that you want. Enter model information if you know it. Enter the date you want to receive the equipment and the date you will ship it back to us. Enter the number of units you want.


Click the check box next to the multimedia component information you want. To send us information about your order, click Special Instructions.


Type your instructions in the text box and click OK.


Suggested changes to your presentation appear in the text box. To review your presentation, click Preview.


Use buttons to advance through your presentation. When you are through reviewing, click Done to return to the wizard.


Choose the turnaround you want from the drop down list by clicking on the arrow. If you require Saturday delivery or other special services, click Special Instructions and type the information in the box provided.


Enter shipping instructions in the spaces provided. In order to bill shipping of your order to Fedex, you must enter a valid Fedex account number.


Enter billing information in the spaces provided. If charging to a credit card, you must enter a valid credit card number in order to proceed. To delete your credit information from the system after your order is processed, click Delete Credit Information From System.


Review the information for your order. To change any of it, click Back to go back and change the information.


Use the Back button to review your choices and make changes. Click Finish to complete the Wizard.