To select an address list or a Schedule+ contact list, click a list in the Show Names From The box.


To insert an address from an address or contact list, click a name in the list or type a name in the Type Name Or Select From List box.


To create a new address, click New.


To edit an address, click Properties.


 To search for a specific name, click Find.


To search for names in the list, type a logical combination of letters — for example, type al to find the name Alan.


To create a new address for the name listed, click Create A New Address For.


To select a different name, click a name in the Change To box. If you don't see the name you want, click Show More Names.


To change details associated with a name in the Change To box, click the name you want to change, and then click Properties.


To assign a name for a contact, type the contact's first and last names in the First and Last boxes.


To add a contact's job title, type the title in the Job Title box.


To add a contact's company name, type the name in the Company box.


To add a contact's department name, type the name in the Department box.


To add a contact's office name or number, type the name or number in the Office box.


To add the name of a contact's assistant, type the name in the Assistant box.


To add phone numbers for a contact, type the numbers in the Business and Home boxes.


To add an address for a contact, click the type of address in the box above the Address box, and then type the address in the Address, City, State, Zip Code, and Country boxes.


To add the name of a contact's spouse, type the name in the Spouse box.


To add the name of an author of a note, type the name in one of the User boxes.


To add a note about a contact, type your comments in the Notes box.


To add or change an AutoText entry, click Add.


To delete the selected AutoText entry, click Delete.


To insert an AutoText entry with its original formatting, click Formatted Text.


Determines whether Word inserts the selected AutoText entry with or without its original formatting.


To insert the contents of the selected AutoText entry at the insertion point, click Insert.


To specify a template in which you want to store an AutoText entry, click the template in the Make AutoText Entry Available To box.


To name a new AutoText entry, type the name in the Name box.


To insert an AutoText entry without its original formatting, click Plain Text.


Displays the contents of the selected AutoText entry as it will appear in your document.


Promote command (List Shortcut menu)

Promotes selected paragraphs by one level in a multilevel list or outline. This command is available only when you click within text that has been formatted for multilevel bullets and numbering.


Demote command (List Shortcut menu)

Demotes selected paragraphs by one level in a multilevel list or outline. This command is available only when you click within text that has been formatted for multilevel bullets and numbering.


Skip Numbering command (List Shortcut menu)

Removes numbering or bullets from the selected paragraphs but leaves the paragraphs indented. Use this command for additional paragraphs related to the previous numbered or bulleted item. In numbered lists, the numbering scheme continues with the next numbered item after the skipped paragraphs.


Stop Numbering command (List Shortcut menu)

Removes numbering or bullets from the selected paragraphs. If any numbered items follow the selected paragraphs, the numbering is restarted from 1.


Bullets button (Formatting toolbar)

Adds bullets to or removes bullets from selected paragraphs.


Numbering button (Formatting toolbar)

Adds numbers to or removes numbers from selected paragraphs.


Bullets And Numbering command (Format menu)

Adds bullets or numbers to selected paragraphs and modifies the bullet and numbering format.


To select a preset bullet or numbering format, click a picture. To create a custom format, click a picture, and then click Modify.


To change the preset options for the selected format, click Modify.


To remove bullets or numbering from selected paragraphs, click Remove.


To have the number or bullet in the first line extend to the left of the paragraph text, select the Hanging Indent check box.


To select the type and style of bullet, select options under Bullet Character.


To select a bullet character, click the character you want. For more options, click Bullet.


To change the size of the bullet, enter the size you want in the Point Size box. If you select Auto, Word uses the point size of the paragraph mark at the end of the paragraph that contains the bullet.


To change the color of the bullets, select a color in the Color box. If you select Auto, Word uses the text color of the paragraph mark at the end of the paragraph that contains the bullet.


To select a bullet character other than those displayed, click Bullet.


To change the position of the bullets relative to the margin and text, select options under Bullet Position.


To change the number format and starting number, select options under Number Format.


To add text such as "( " before a number, type in the Text Before box. This option is unavailable if a bullet is selected in the Bullet Or Number box for a multilevel list.


To select the numeral style for the list, select an option in the Number box.


To add text such as a "." or ")" after a number, type in the Text After box.


To select the font used for numbers and any text before or after the numbers, click Font.


To change the starting number for the list, enter the number or letter in the Start At box.


To change the position of the numbers relative to the margin and text, select options under Number Position.


To adjust the horizontal placement of the number or bullet within the reserved space beside the text, select an option from the Alignment Of List Text box.


To change the spacing between the number or bullet and the text if you use a hanging indent, enter the amount of space in the Distance From Indent To Text box.


To change the spacing between the number or bullet and the text, enter the amount of space in the Distance From Number To Text box.


To select the bullet, number, or letter style, select the format in the Bullet Or Number box. To select different bullet characters, select New Bullet.


To include the numbers or bullets from the higher-level list items with the number for the current level, click Number in the Include From Previous Level box. To include the higher-level list numbers without indenting the lower-level items, click Numbers And Position in the Include From Previous Level box. This option is unavailable when you modify the first level.


To select the level of the list items to modify, click the Up or Down scroll arrows in the Level box, or click a sample list item in the Preview box.


Heading Numbering command (Format menu)

Adds numbers, bullets, or a combination of numbers and bullets to headings that are formatted with the built-in heading styles Heading 1 through Heading 9.


To select a preset heading numbering format, click a picture. To create a custom format, click a picture, and then click Modify.


To remove heading numbering, click Remove. Numbering is removed from all headings in the document.


To add text such as "Section" or "( " before each number, type in the Text Before box. This option applies to numbering only.


To select the bullet, number, or letter style, select an option in the Bullet Or Number box. To select a different bullet character, select New Bullet.


To add text after each number, type the text in the Text After box. This option applies to numbering only.


To change the starting number for headings in the document, enter the number or letter in the Start At box.


To include the numbers or bullets from higher-level headings with the current heading number, click Number in the Include From Previous Level box. To include the higher-level heading numbers without indenting the lower-level headings, click Numbers And Position in the Include From Previous Level box. This option is unavailable when you modify the first heading level.


To select the heading level to modify, click the Up or Down scroll arrows in the Level box, or click a sample heading in the Preview box.


To restart the heading numbering at the beginning of each new section, select the Restart Numbering At Each New Section check box.


To change the font style, select a style in the Font Style box. To use the default style, click Regular.


To prevent selected text — such as notes or comments — from being displayed or printed, select the Hidden check box.


To format selected text as small capitals, select the Small Caps check box.


To display selected text in uppercase letters, select the All Caps check box.


To use the options set on the Font and Character Spacing tabs as defaults for the active document and all new documents based on the current template, click Default.


To change the spacing between characters, select an option in the Spacing box.


To set custom spacing between selected characters, click Expanded or Condensed in the Spacing box and enter a number in the By box.


To raise or lower selected text in relation to the base line, click Raised or Lowered in the Position box.


To specify the amount by which you want to raise or lower selected text in relation to the base line, enter a number in the By box.


To automatically adjust kerning, select the Kerning For Fonts check box. This adjusts the amount of space between certain combinations of characters in a word, so that the entire word looks more evenly spaced.


To adjust kerning for specific font sizes, enter a font size in the Points And Above box. For that font size and larger fonts, Word will adjust kerning automatically. You can use kerning only with TrueType or Adobe Type Manager fonts.


To set the default compatibility options to those selected in the Options box, click Default.


To select fonts available on your system to substitute for those unavailable in the current document, click Font Substitution.


To select the word-processing application you want to set options for, click the name of the application in the Recommended Options For box. To specify your own set of options, click Custom.


To change the way Word displays the current document, select the options you want. Selected options affect how the document is displayed only while you're working with it in Word. The document is not changed permanently.


Lists the fonts missing from the converted document and the fonts substituted by Word to display these missing fonts.


Displays the names of missing fonts.


To specify the font you want to substitute for a missing font, type the name of the substituted font in the Substituted Font box. The name of the missing font remains the same in the active document, but the display of the font changes to the font you've specified.

To use a substitute font suggested by Word, click Default. The substituted font name appears near the bottom of the dialog box.


To permanently replace all missing fonts in the active document with the selected fonts in the Substituted Font box, click Convert Permanently.


To specify a converter for the file you are opening, click the name of the converter.


To save the current document as a Microsoft Word document, click Word.


To save the current document in the file format shown, click File Format.


Moves text following the insertion point to the top of the next column.

To view the columns side by side, switch to page layout view.


To add vertical lines between columns, select Line Between.


To create some common column formats for a document or section of a document, click one of the preset column formats.


To change the number of columns in a document or section of a document, enter a number.


To set the exact width of and spacing between columns, enter a measurement for each column.


To create columns of equal width, select this check box.


To select the portion of the document to which you want to apply column formatting, click an item in the Apply To box.


To move text following the insertion point to the top of the next column, select This Point Forward from the Apply To box, then select Start New Column.


Columns command (Format menu)

Changes the number of columns in a document or a section of a document.


Columns button (Formatting toolbar)

Changes the number of columns of equal width in a section of a document.


To make sure the first letter of each sentence is capitalized automatically, select the Capitalize First Letter Of Sentences check box.


To automatically correct instances in which  the CAPS LOCK key is used incorrectly as you type, select the Correct Accidental Usage Of The Caps Lock Key check box.


To delete an entry from the list of items that Word does not correct automatically so that Word can resume correcting them as you type, click Delete.


To prevent Word from automatically capitalizing any word that is typed after an abbreviation, enter the abbreviation — including the period — in the Don't Capitalize After box.


To prevent Word from correcting a term that contains mixed capitalization, type the term in the Don't Correct box.


Automatically adds words to the list of exceptions to the AutoCorrect rules. When this check box is selected, Word automatically adds words to the list if you press BACKSPACE and then type over the correction.


To enter abbreviations or terms with mixed capitalization that you don't want Word to correct automatically, click Exceptions.


To store the entry entered in the With box as it is formatted in the document, click Formatted Text.


To store the entry entered in the With box without formatting, click Plain Text.


To let reviewers change a document and track all changes with revision marks, click Revisions.


To let reviewers insert annotations but not change the contents of the document, click Annotations.


To protect a document from changes except in form fields or unprotected sections, click Forms.


To allow only authorized users to accept or reject revision marks, insert or delete annotations, change protected form fields, or remove protection from the document, type a password.


add-in

A supplemental program that adds custom commands or custom features to Word. For example, you could write an add-in program that inserts drawings from an application that's not presently accessible from Word.


annotation

A note or comment an author or reviewer adds to a document. Each annotation has an identifying mark — usually the annotator's initials and a number. Annotations appear in a separate annotation pane. Double-click the annotation mark to open the annotation pane and read the comments.


AutoText

A storage location for text or graphics you want to use again — for example, a mailing address you use often, a standard contract clause, or a long distribution list for memos. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name. In previous versions of Word, AutoText entries were referred to as "glossary entries."


body text

Text that is not formatted with a built-in heading style Heading 1–Heading 9. In outline view, Word displays a symbol to the left of body text.

  Body text symbol


bookmark

A location or selection of text that you name for reference purposes. Word marks the location with the name you specify. Bookmarks are more than placeholders — for example, you can use them to create and number cross-references.


collapse

In outline view, to hide body text and subheadings under headings. Collapsing a heading is the opposite of expanding. When you collapse body text and subheadings, you can focus on higher level structure and fewer details. This makes it easy to reorganize a document.


data source

A file that contains the text and graphics that vary with each version of a merged document — for example, a list of names and addresses for a form letter you want to send to a list of clients — or in any report in which you want to use information from a database.


default

A predefined setting. You can accept the default option settings that come with Word, or you can change them to suit your own preferences. For example, the default template Word uses when you create a new document is Normal.dot (the Normal document template), whose default settings include margins of 1.25 inches and no indents.


demote

In an outline, to change a heading to body text or to a lower heading level — for example, from Heading 5 to Heading 6.


embed

To insert information created in another application — such as a chart, an equation, or spreadsheet data — into a Word document. Once embedded, the information — called an object — becomes part of the document.

When you double-click an embedded object in Word, you open the application in which the object was created, and the object is displayed and ready for editing. Any changes you make to the object are reflected in the Word document.


field

A set of codes that instruct Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date, and the TIME field inserts the current time. You can also use fields to insert variable data into merged documents, such as form letters.


field code

A field that appears as special instructions enclosed by field characters: { }. For example, the field codes { INCLUDETEXT "c:\\Letters\\Letter to Richard.doc" } inserts the text of the file called Letter to Richard.doc each place these field codes appear in the document.

To see field codes as you work instead of the information resulting from a field, click Options on the Tools menu, click the View tab, and then select the Field Codes check box. Or press ALT+F9 to switch the display between field codes and field results.


field name

The name of a category of information in a mail merge data source — for example, "City," "State," and "PostalCode" might be field names in an address list.

A field name can contain only letters, numbers, and the underscore character (_); it can have no more than 40 characters and cannot contain spaces.


field results

Text or graphics inserted in a document when Word carries out a field's instructions. For example, the result of the field { INCLUDETEXT "c:\\Correspondence\\Letter to Richard.doc" } is the text of the letter. When you print the document or hide field codes, the field results replace the field codes.


field type

The name that identifies the action or the effect the field has in the document. Examples of field types are AUTHOR, COMMENTS, and DATE.


form

A document that contains fill-in blanks, or form fields, in which you enter information. For example, you can create an online registration form in Word that uses drop-down lists, in which users can select entries.


form field

In a form, a location where a particular type of data is stored — for example, an address field.

To insert drop-down, text, or check box form fields into a form, click the Form Field command on the Insert menu.


Formatting toolbar (ribbon)

A bar with buttons and options you can use to apply commonly used text formats; previously known in Word as the ribbon.

To display or hide the Formatting toolbar, click Toolbars on the View menu, and then select or clear the Formatting check box.


frame

A box you add to mark an area of a document — for example, a block of text, a graphic, or a chart — so that you can easily change its position on a page.

When you move the frame to a new location, Word automatically makes room for the frame at the new location. When you position framed items in page layout view, you can see exactly how they will look on the page.


global template

A document template that you have loaded into Word by using the Templates command on the File menu. You can use the macros, AutoText entries, and custom toolbar, menu, and shortcut key settings stored in a global template while you work with any document, not just documents based on that template.

The Normal template is by design a global template. Customized items you store in the Normal template are available to all documents.


hanging indent

A paragraph format in which the first line of a paragraph extends to the left of the remainder of the paragraph. Common uses for the hanging indent are bulleted or numbered lists.

  Text with a hanging indent

  Numbered list with a hanging indent


header and footer

A header, which can consist of text or graphics (or both), appears at the top of every page in a section. A footer appears at the bottom of every page. Headers and footers often contain page numbers, chapter titles, dates, and author names.

To create, edit, and view headers and footers, click Header And Footer on the View menu.


header row

The first row (record) in a mail merge data source. The header row contains the field names for the categories of information in the data source. The header row can also be stored in a separate document called the header source.

When you merge documents, Word replaces the field names in the main document with information stored in the data source. For example, the field name "city" is replaced with "Paris."


header source

A document that contains the header row (header record) to be used with the data source specified for a mail merge main document. The header row contains the field names for the categories of information in the data source.

Using a header source is a convenient way to use the same set of field names with various data sources.


heading style

A format given to a heading. A heading style can be applied to text while you're working in any view except print preview. Word has nine different built-in heading styles — Heading 1 through Heading 9.


kerning

Used to slightly reduce or increase the amount of space between any two adjacent letters to improve the overall appearance of text. The amount of adjustment depends on the font design and the specific pair of letters.

You can use automatic kerning only with proportionally spaced TrueType fonts or similar scalable fonts that are larger than a certain minimum size. The minimum size varies from font to font.


leader character

A solid, dotted, or dashed line that fills the space taken by a tab character. For example, leader characters are often used in a table of contents to draw the reader's eye across the space between a chapter name and the page on which the chapter begins.

Example:

Chapter 1............................. Page 5


line spacing

The amount of space from the bottom of one line of text to the bottom of the next line. Word bases the line spacing on the font size of the text. For example, in single-spaced lines that contain 10-point text, the line spacing is approximately 10 points.

Word adjusts the line spacing to accommodate the largest font or the tallest graphic in that line.


link

Used to insert a copy of information created in Word or another application into another Word document while maintaining a connection between the two documents. When the information changes in the source file, the changes are reflected in the destination document. You can choose to update linked information either manually or automatically.

When you link a Word document to another file, Word stores the link in the form of a field code.


master document

A Word document that takes some or all of its contents from one or more Word documents. With a master document, you can efficiently manage large projects involving multiple documents and authors.


master document view

A view that helps you organize and maintain a long document — such as a book or a multipart report — that's divided into several smaller documents called subdocuments. In master document view, you can work in a single document window and still see the overall organization of the subdocuments.


nonbreaking hyphen

A hyphen used to prevent a line break in a hyphenated word — for example, "forget-me-not."


nonbreaking space

A space used to prevent a line break between two words you want to keep together — for example, an abbreviated title and a name, such as "M. Poirot."


normal view

A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.

You can quickly switch to normal view by clicking the Normal View button on the horizontal scroll bar.

  Normal View button


note reference mark

A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote. In the following graphic, the number 12 is a note reference mark.


object

A table, chart, graphic, equation, or other form of information you create and edit, often in an application other than Word, and then insert and store in a Word document.


optional hyphen

  Optional hyphen

A hyphen you insert to indicate where you want to break a word if it needs to be divided at the end of the line.


outline view

A view of a document that shows its structure. Outline view shows the headings of a document indented to represent their level in the document structure. Outline view makes it easy to move quickly through a document, change the relative importance of headings, and rearrange large amounts of text by moving headings.

You can quickly switch to outline view by clicking the Outline View button on the horizontal scroll bar.

  Outline View button


overtype

An option for replacing existing characters one by one as you type. You can select overtype mode by pressing the INSERT key or by double-clicking "OVR" on the status bar. When you work in overtype mode, the letters "OVR" appear in black in the status bar at the bottom of the Word window.


page break

The point at which one page ends and another begins. In page layout view and print preview, and in a printed document, text after a page break appears on a new page.

Page breaks can be inserted automatically or manually. When the current page is full, Word automatically starts a new page. These page breaks are called automatic, or soft, page breaks; they appear as a single dotted line across the page. You can also insert page breaks manually when you want a page to break at a particular place. Page breaks you insert are called manual, or hard, page breaks; they appear as a dotted line that contains the words "Page Break."


page layout view

A view of a document as it will appear when you print it. Items such as headers, footnotes, columns, and framed objects appear in their actual positions. You can also edit and format text in page layout view; for example, you can drag a framed object to a new position.

You can quickly switch to page layout view by clicking the Page Layout View button on the horizontal scroll bar.

  Page Layout View button


path

Information you type or select to find or point to a file or other information. For example, you might type or select c:\winword\winword.exe — the drive name, folder name, and filename — to identify the location for Word for Windows.


print preview

A view that shows how a document will look when you print it. You can view one or two pages at a time, magnify or reduce the size of the page on the screen, check page breaks, and make changes to text and formatting.

To display a document in print preview, click Print Preview on the File menu.


promote

In an outline, to change body text to a heading, or to change a heading to a higher level heading — for example, from Heading 6 to Heading 5.


revision mark

A mark that shows where a deletion, insertion, or other editing change has been made in a document. Word can mark revisions in one of two ways: by marking the revisions as you make them, or by marking the revisions later when it compares the two versions of the document.

To specify whether Word should show revision marks and how you want inserted, deleted, and changed text to appear, click the Revisions tab in the Options dialog box (Tools menu).

Revision marks can appear as follows:


horizontal ruler

A bar displayed across the top of the document window. You can use the horizontal ruler to view and set paragraph indents, tab stops, page margins, and column widths.

To display the horizontal ruler, click Ruler on the View menu.

In print preview and page layout view, Word also displays a vertical ruler you can use to adjust top and bottom page margins and row height in tables.


section

A portion of a document in which you set certain page formatting options. You create a new section when you want to change such properties as line numbering, number of columns, or headers and footers. Until you insert section breaks, Word treats a document as a single section.


section break

The point at which you end one section and begin another because you want some aspect of page formatting to change, such as a header or the number of columns. A section break appears as a double dotted line that contains the words "End of Section."


selection bar

An unmarked area to the left of each paragraph. By clicking in the selection bar, you can quickly select a line, a paragraph, or an entire document.

In a table, each cell has its own selection bar at the left edge of the cell. In the following graphic, a dotted line shows the location of the selection bar.


source file

A file or document that provides data, graphics, or other information to another document through a link. When you change information in a source file, you can update the linked information in the document it's linked to, sometimes called the destination document.


special character

A character or symbol that doesn't appear on the keyboard but can be displayed on the screen and printed, such as the copyright symbol ( [image]).

To insert a special character into a document, click Symbol on the Insert menu, click the Special Characters tab, click the special character you want, and then click Insert.


Spike

A special AutoText entry that allows you to cut and paste a collection of text or graphics when you want to remove multiple items from their current location and then insert them as a group in another location.


Standard toolbar

A bar with buttons that perform some of the most common tasks in Word, such as opening, copying, and printing files.

To display or hide the Standard toolbar, click Toolbars on the View menu, and then select the Standard check box.


style

A collection of formats — such as font, point size, and indents — that you name and store as a group. When you apply a style to selected text, Word applies all formatting instructions in that style at once. To apply a style, select the text you want to format, and then click the style name in the Style box on the Formatting toolbar.

Word has paragraph and character styles. A paragraph style controls all aspects of a paragraph's appearance, such as text alignment, tab stops, line spacing, and borders. A character style affects only selected text to which you apply any of the formats in the Font dialog box (Format menu), such as the font and size of text, and bold and italic formats.


style area

A vertical area along the left edge of the document window that displays the name of the paragraph style that is applied to each paragraph. You can display style names by entering a measurement in the Style Area Width box, an option on the View tab in the Options dialog box (Tools menu).


subscript

Text that appears slightly lower than the other characters on the same line. Subscript characters are often used in scientific formulas. In the graphic above, the numbers "2" and "4" are in subscript format.


superscript

Text that appears slightly higher than the other characters on the same line. Word automatically formats note reference marks as superscript characters. In the graphic above, the number "12" is in superscript format.


switch

When working with fields, a special instruction that causes a specific action to occur. Generally, an option is added to a field to modify a result. For example, you can display a month in a DATE field as a number, as an abbreviation, or by its full name, depending on the switch.


tab stop

A position you set for placing and aligning text on a page. Word has four kinds of tab stops, as shown in the following table.

Button	Alignment
	Left text extends to the right from the tab stop.
	Center text is centered at the tab stop.
	Right text extends to the left from the tab stop until the tab's space is filled, and  then the text extends to the right.
	Decimal text before the decimal point extends to the left, and text after the decimal point extends to the right.


table

One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.

In a table, the intersection of a row and a column forms one cell, in which you type text or insert graphics or data.

You can convert existing text into a table by selecting the text and then clicking Convert Text To Table on the Table menu.


template

A special kind of document that provides basic tools for shaping a final document. Templates can contain the following elements:

•	Text or formatting that's the same in every document of the same type, such as a memo or a report

•	Styles

•	AutoText entries

•	Macros

•	Menu and key assignments

•	Toolbars


title bar

A horizontal bar at the top of a window, dialog box, or toolbar that shows the name of the document, application, or toolbar.


TrueType font

A font (typeface) that appears in a printed document exactly the way it appears on the screen. TrueType fonts are scalable to any font size. Several of these fonts are installed automatically when you install Windows.


vertical ruler

A bar displayed along the left side of the document window. You can use the vertical ruler to adjust the top and bottom page margins and the row height in tables.

Word displays the vertical ruler automatically in print preview and page layout view. To hide the vertical ruler, switch to a different view.

Word also has a horizontal ruler you can use to indent paragraphs, set tab stops, adjust page margins, and change the width of columns in a table.


widow and orphan

A widow is the last line of a paragraph printed by itself at the top of a page. An orphan is the first line of a paragraph printed by itself at the bottom of a page. The default setting in Word prevents widows and orphans. To change the default setting, clear the Widow/Orphan Control check box, an option under Pagination on the Text Flow tab in the Paragraph dialog box (Format menu).


wizard

A feature that asks questions and then uses your answers to automatically lay out and format a document, such as a newsletter or a resume.


active document

The document in which you're working. Most Word commands or actions you carry out affect only the active document; for example, text you type or graphics you insert appear in the active document. The title bar in the active window is highlighted.


exclude dictionary

A dictionary with words that the main dictionary recognizes as being spelled correctly, but that you want Word to question during a spelling check. For example, if you prefer "theatre" to "theater," add "theater" to the exclude dictionary.


character formatting

Formatting you can apply to any number of selected text characters. You can apply character formats by using the Font command on the Format menu, the Formatting toolbar, and keyboard shortcuts.


paragraph formatting

Formatting that affects entire paragraphs. You can apply paragraph formats by using the Paragraph command on the Format menu, the Formatting toolbar and the ruler, and keyboard shortcuts. Formatting you apply with the Tabs, Borders And Shading, Bullets And Numbering, and Frame commands on the Format menu also affects entire paragraphs.


outline symbols

Symbols that are displayed beside paragraphs in outline view. You can use the symbols to display or hide subordinate levels of text and to reorganize text quickly. Heading paragraphs must be formatted with the built-in heading styles Heading 1– Heading 9.


gridlines

Dotted lines that indicate the cell boundaries in a table. Gridlines aren't printed.


index entry

A field code that marks specific text for inclusion in an index. Word creates an index entry by inserting an XE (Index Entry) field formatted as hidden text.


subentry

An index entry that falls under a more general heading. For example, the index entry "planets" could have the subentries "Mars" and "Venus."


concordance file

An index file with two columns; the first column lists the text in the document you want indexed, and the second one lists the number of the page on which that text appears.


citation

A reference to a specific legal case, statute, or other legal document.


character style

A combination of any of the character formats in the Font dialog box (Format menu) identified by a style name. A bold, underlined letter "a" appears to the left of character styles in the Style box.


paragraph style

A combination of any character formats and paragraph formats that are identified by a style name. A bold paragraph mark appears to the left of paragraph styles in the Style box. Formats defined for a paragraph style affect all text in a paragraph.


base style

The underlying or original style on which other styles in a document are dependent. For example, in documents based on the Normal document template, all styles are based on the Normal style.

When you change a formatting element of the base style in a document, all other styles that originate from the base style in that document will also reflect the change.


Normal style

The default paragraph style used in documents based on the Normal document template. Word uses the font, font size, line spacing, text alignment, and other formats currently defined for Normal style whenever you start typing in a new document, unless you apply a different style to the text.


voice annotations

Recordings that are attached to your document. To listen to voice annotations, you must have a sound board installed on your computer. To record annotations, you must also have a microphone.

To insert a voice annotation, click  [image]  in the Annotations pane and record the voice annotation. To insert both text and voice annotations, type the text first. Then, in the document, click to the right of the annotation mark and record. If Word displays a message asking whether you want to update the sound object, click Yes. For information about recording and editing a sound object, see the documentation for the installed sound board.


pen annotations

Annotations you can insert directly in the document window if your system is equipped with a pen. Word treats pen annotations like any other drawing object. Pen annotations don't appear in the annotation pane, and Word doesn't insert annotation marks in the document window.

To use pen annotations, put the Pen Annotation button on a toolbar. On the Tools menu, click Customize, and then click the Toolbars tab. In the Categories box, click Insert, and then drag the Pen Annotation button from the Buttons box onto any displayed toolbar. To insert annotations with a pen, click  [image], and then write the annotation directly in the document window.


hidden text

A character format that allows you to show or hide specified text. Word indicates hidden text by underlining it with a dotted line.

You can choose whether or not to view hidden text on the screen by selecting the Hidden Text check box, an option on the View tab in the Options dialog box (Tools menu). To print hidden text, select the Hidden Text check box, an option on the Print tab in the Options dialog box (Tools menu).


numeric picture switch (\#)

Specifies how Word will display the numeric result of a field. For example, the field {= SUM(ABOVE) \# $#,##0.00} displays a result such as "$4,455.70" because of the switch ("\# $#,##0.00"). This switch is called a "picture switch" because you use symbols to show how you want the field result to look.


format switch (\*)

Specifies the capitalization, numeral style (for example, arabic or roman), and character formatting Word will use in a field result. For example, the field {FILLIN "What is your name?" \* Caps} displays the entered name with initial capital letters, even if you type the name in all capital letters.


password

Prevents access to the protected item or document by unauthorized users. A password can contain any combination of letters, numerals, spaces, and symbols, and it can be up to 15 characters long. As you type a password, Word displays an asterisk (*) for each character you type. Passwords are case sensitive.


working folder

The folder in which your documents appear when you use either the Open or Save As command (File menu). If you select another folder when opening or saving a document, that location becomes the working folder. You can specify a working folder if you open or save documents by using a particular folder.


paragraph mark

The nonprinting symbol (¶) that Word inserts when you press ENTER to end a paragraph. The paragraph mark stores the formatting you apply to the paragraph.


TipWizard button (Standard toolbar)

Displays or hides the TipWizard, which provides tips about more efficient ways to accomplish tasks and suggests related and new features. The TipWizard also offers a tip each time you start Word. Use the up and down arrows to the right of the tip to scroll through the tips that apply to the work you've done since starting Word. For more information about a tip, click  [image].


MAPI

The Messaging Application Programming Interface (MAPI) standard. Microsoft Schedule+ and Microsoft Exchange Server conform to this standard.


data field

A category of information in a data source. A data field corresponds to one column of information in the data source. The name of each data field is listed in the first row (header row) of the data source. "PostalCode" and "LastName" are examples of data field names.


data record

A complete set of related information in a data source. A data record corresponds to one row of information in the data source. All information about one client in a client mailing list is an example of a data record.


sizing handle

A small black square that appears at each corner and along the sides of a rectangular area that surrounds a selected drawing object. Dragging a sizing handle resizes the object.


bitmap

A screen representation of a picture or graphic. You can add a border to an imported graphic as well as resize, crop, or move it.


picture placeholder

A rectangle that represents an imported graphic in your document. You can increase scrolling speed by temporarily replacing graphics with picture placeholders. To turn picture placeholders on, click Options on the Tools menu, click the View tab, and then select the Picture Placeholders check box.


To add an existing template, click Add.


To use a template, click the template name in the Template box.


To create a new electronic mail message, click Compose.


To add a Word template that can be used with electronic mail, click Add.


To delete a template, click the template name in the Template box, and then click Delete.


To change a template, click the template in the Template box, and then click Edit.


To use the selected template as the default template for electronic mail, select the Set As Default Template check box.


To switch to the Microsoft Exchange electronic mail editor, clear the Enable Word As Email Editor check box. To use Word as an electronic mail editor again, select this check box.


Check Names button (Word As Email Editor toolbar)

Verifies that the names in the To and Cc boxes are valid names in the address list.


Address Book button (Word As Email Editor toolbar)

Displays the Address Book, which contains all the valid names from one or more address lists.


Properties button (Word As Email Editor toolbar)

Displays the properties associated with the current message: its importance, its sensitivity level, its delivery receipts, and its size.


Show/ Hide Message Header button (Word As Email Editor toolbar)

Displays or hides the To, Cc, and Subject boxes.


New Message command (Compose menu)

Creates a new electronic mail message.


New Message In This Folder command (Compose menu)

Sends the electronic mail message to the current folder.


Reply To Sender command (Compose menu)

Replies to the selected or active message by opening a new electronic mail message that's preaddressed to the sender of the message.


Reply To All command (Compose menu)

Replies to the selected or active message by opening a new electronic mail message that's preaddressed to the sender and all the recipients of the message.


Forward command (Compose menu)

Forwards a message to another person by opening a new electronic mail message that contains the same subject and message as the selected message.


Address Book command (Compose menu)

Displays the Address Book, which contains all the valid names from one or more address lists.


Check Names command (Compose menu)

Verifies that the names in the To and Cc boxes are valid names in the address list.


Send command (File menu)

Sends the current message to the recipients listed in the To, Cc, and Bcc boxes.


Save command (File menu)

Saves the current message in the current folder.


Save As command (File menu)

Changes the location to which the current message is saved.


Move command (File menu)

Moves a message to a specified location.


Copy command (File menu)

Copies a message to a specified location.


Previous command (File menu)

Displays the previous message in the current folder.


Next command (File menu)

Displays the next message in the current folder.


Delete command (File menu)

Removes the current message from the current folder.


Properties command (File menu)

Sets the properties for the current message, including its importance, sensitivity level, delivery receipts, and size.


Send Options command (File menu)

Sets options for sending and formatting new messages, such as fonts and paragraph formatting.


Page Setup command (File menu)

Sets printing options for the current message.


Print command (File menu)

Prints the current message.


Close command (File menu)

Closes the current message.


To select a name in an address list, click the To, Cc or Bcc button.


To include a subject line with a message, type the subject line in the Subject box.


To address a message, enter an electronic mail address in the To, Cc, or Bcc box.


Displays the name of the sender of the message.


Displays the date and time the current message was received.


To save files that are attached to a message, click Save These Attachments Only, and then click the attachments you want to save.


To save only the message without any of the files attached to it, click Save The Message(s) Only.


Drawing Object command (Format menu)

Specifies the line, color, fill color and pattern, size, and position of the selected drawing object.


Fill tab (Format menu, Drawing Object command, Drawing Object dialog box)
To specify the fill color, pattern, and pattern color for a selected drawing object, click the Fill tab.


Line tab (Format menu, Drawing Object command, Drawing Object dialog box)
To change the look of a selected line, click the Line tab.


Size And Position tab (Format menu, Drawing Object command, Drawing Object dialog box)
To specify the size and location of a selected drawing object or callout line, click the Size And Position tab.


Add Accent Bar (Drawing toolbar, Format Callout button, Format Callout dialog box)
To add a vertical line between the selected callout text and the callout line, select the Add Accent Bar check box.


Angle (Drawing toolbar, Format Callout button, Format Callout dialog box)
To change the angle between line segments in a selected callout line, click an option in the Angle box.


Arrowhead (Format menu, Drawing Object command, Drawing Object dialog box, Line tab)
To specify the style and size of arrowhead to apply to the selected line, click your choices in the Style, Width, and Length boxes.


Auto Attach (Drawing toolbar, Format Callout button, Format Callout dialog box)
To automatically change the starting position of a selected callout line when the callout origin or callout text is switched from left to right, select the Auto Attach check box.


Bottom (Drawing toolbar, Align Drawing Objects button, Align dialog box, Vertical)
To align the bottom edges of selected drawing objects, click Bottom. The objects align with the bottom of the page or with each other, depending on the option selected under Relative To.


Callout button (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab)
Lets you specify the appearance of the selected callout line.


Center (Drawing toolbar, Align Drawing Objects button, Align dialog box, Horizontal)
To align the centers of selected drawing objects horizontally, click Center. The objects align with the center of the page or with each other, depending on the option selected under Relative To.


Color (Format menu, Drawing Object command, Drawing Object dialog box, Fill tab)
To specify the background fill color of the selected drawing object, click a color in the Color box.


Color (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Line)
To specify the color for a selected line, click a color in the Color box.


Custom (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Line)
To specify the color, style, and thickness of a selected line, click Custom.


Drawing Object dialog box (Format menu, Drawing Object command)
Lets you change the settings for line style, color, fill pattern, size, and location for selected objects you draw.


Drop (Drawing toolbar, Format Callout button, Format Callout dialog box)
To specify where you want a selected callout line to attach to callout text, enter a measurement or click an option in the Drop box.


Each Other (Drawing toolbar, Align Drawing Objects button, Align dialog box, Relative To)
To align selected drawing objects in relationship to each other, click Each Other.


Four (Drawing toolbar, Format Callout button, Format Callout dialog box, Type)
To modify a selected callout line so it has three segments, click the picture above Four.


From (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Position, Horizontal)
To set the frame of reference for positioning selected objects horizontally, click an option in the Horizontal From box. Word measures from the left of the margin, page, or column, depending on your choice.


From (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Position, Vertical)
To set the frame of reference for positioning selected objects vertically, click an option in the Vertical From box. Word measures from the top of the margin, page, or paragraph, depending on your choice.


Gap (Drawing toolbar, Format Callout button, Format Callout dialog box)
To change the amount of space between a selected callout line and the callout text, enter a number in the Gap box.


Height (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Size)
To change the height of a selected drawing object, enter a number in the Height box.


Horizontal (Drawing toolbar, Align Drawing Objects button, Align dialog box)
To specify how you want selected drawing objects to align horizontally relative to each other or the page, click an option under Horizontal.


Horizontal (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Position)
To specify the horizontal position of the selected drawing object relative to the margin, page, or column, enter a number in the Horizontal box.


Horizontal Origin (Drawing toolbar, Snap To Grid button, Snap To Grid dialog box)
To specify the point at the left edge of the page where you want the invisible grid to begin, enter a number in the Horizontal Origin box.


Horizontal Spacing (Drawing toolbar, Snap To Grid button, Snap To Grid dialog box)
To specify the amount of horizontal space between vertical gridlines, enter a number in the Horizontal Spacing box.


Internal Margin (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab)
To specify the space between the edge of a selected text box and the text inside it, enter a number in the Internal Margin box.


Left (Drawing toolbar, Align Drawing Objects button, Align dialog box, Horizontal)
To align the left edges of selected drawing objects, click Left. The objects align with the left edge of the page or with each other, depending on the option selected in the Relative To box.


Length (Drawing toolbar, Format Callout button, Format Callout dialog box)
To change the length of the first segment of a selected callout line, enter a measurement in the Length box, or click Best Fit to have Word automatically adjust the length.


Length (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Arrowhead)
To specify the length of the arrowhead for the selected line, click an option in the Length box.


Line (Format menu, Drawing Object command, Drawing Object dialog box, Line tab)
To specify the style, color, or weight for a selected line, click your choices in the boxes under Line.


Lock Anchor (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Position)
To ensure that the selected drawing object always appears on the same page as the text to which it is anchored, select the Lock Anchor check box.


None (Drawing toolbar, Align Drawing Objects button, Align dialog box, Horizontal)
To position a selected drawing object using vertical alignment options only, click None.


None (Drawing toolbar, Align Drawing Objects button, Align dialog box, Vertical)
To position a selected drawing object using horizontal alignment options only, click None.


None (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Line)
To hide the border of selected drawing objects, click None.


One (Drawing toolbar, Format Callout button, Format Callout dialog box, Type)
To modify a selected callout line so that it has only one segment, click the picture above One.


Page (Drawing toolbar, Align Drawing Objects button, Align dialog box, Relative To)
To align selected drawing objects in relation to the edges of the page, click Page.


Pattern Color (Format menu, Drawing Object command, Drawing Object dialog box, Fill tab)
To specify the color for the fill pattern of a selected drawing object, click a color in the Pattern Color box.


Patterns (Format menu, Drawing Object command, Drawing Object dialog box, Fill tab)
To specify the fill pattern for a selected drawing object, click an option in the Patterns box.


Position (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab)
To specify the position of a drawing object, click your choices under Position.


Preview (Format menu, Drawing Object command, Drawing Object dialog box, Fill tab)
Shows you the options you have chosen as applied to the selected drawing object.


Preview (Format menu, Drawing Object command, Drawing Object dialog box, Line tab)
Shows you the options you have chosen as applied to the selected drawing object.


Relative To (Drawing toolbar, Align Drawing Objects button, Align dialog box)
To align selected drawing objects in relation to each other or to the page, click an option in the Relative To box.


Right (Drawing toolbar, Align Drawing Objects button, Align dialog box, Horizontal)
To align the right edges of the selected drawing objects, click Right. The objects align with the right edge of the page or with each other, depending on the option selected in the Relative To box.


Round Corners (Format menu, Drawing Object command, Drawing Object dialog box, Line tab)
To create round corners for the selected drawing object, select the Round Corners check box.


Shadow (Format menu, Drawing Object command, Drawing Object dialog box, Line tab)
To create a shadow behind the selected drawing object, select the Shadow check box.


Size (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab)
To change the dimensions of the selected drawing object, enter numbers in the Height and Width boxes.


Snap To Grid (Drawing toolbar, Snap To Grid button, Snap to Grid dialog box)
To turn the invisible grid on or off, select or clear the Snap To Grid check box.

Tip  Turn Snap To Grid on or off temporarily by pressing ALT while you drag or draw an object.


Style (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Line)
To specify a line style for the selected drawing object, click an option in the Style box.


Text Border (Drawing toolbar, Format Callout button, Format Callout dialog box)
To display a border around the selected callout text box, select the Text Border check box.


Three (Drawing toolbar, Format Callout button, Format Callout dialog box, Type)
To change a selected callout line so it has two segments, click the picture above Three.


Top (Drawing toolbar, Align Drawing Objects button, Align dialog box, Vertical)
To align the top edges of the selected drawing objects, click Top. The objects align with the top of the page or with each other, depending on the option selected in the Relative To box.


Two (Drawing toolbar, Format Callout button, Format Callout dialog box, Type)
To modify a selected callout line to have one segment that can be positioned vertically, horizontally, or diagonally, click the picture above Two.


Type (Drawing toolbar, Format Callout button, Format Callout dialog box)
To change the callout line type for the selected callout, click an option in the Type box.


Vertical (Drawing toolbar, Align Drawing Objects button, Align dialog box)
To specify how you want selected drawing objects to align vertically relative to each other or the page, click an option under Vertical.


Vertical (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Position)
To specify the vertical position of the selected drawing object relative to the margin, page, or column, enter a number in the Vertical box.


Vertical Origin (Drawing toolbar, Snap To Grid button, Snap to Grid dialog box)
To specify the point at the top edge of the page where you want the grid to begin, enter a number in the Vertical Origin box.


Vertical Spacing (Drawing toolbar, Snap To Grid button, Snap to Grid dialog box)
To specify the amount of vertical space to leave between horizontal gridlines, enter a number in the Vertical Spacing box.


Weight (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Line)
To change the thickness of a selected line, click an option in the Weight box.


Width (Format menu, Drawing Object command, Drawing Object dialog box, Line tab, Arrowhead)
To specify the width of the arrowhead for the selected line, click an option in the Width box.


Width (Format menu, Drawing Object command, Drawing Object dialog box, Size and Position tab, Size)
To change the width of the selected drawing object, enter a number in the Width box.


Align Drawing Objects button (Drawing toolbar)

Aligns selected drawing objects with one another or with the page.


Arc button (Drawing toolbar)

Lets you draw an arc in your document.


Bring In Front Of Text button (Drawing toolbar)

Brings the selected drawing object in front of the text in your document.


Bring To Front button (Drawing toolbar)

Places the selected drawing object in front of other overlapping objects.


Callout button (Drawing toolbar)

Adds a callout in your document.


Create Picture button (Drawing toolbar)

Opens a separate window in which you can create a picture.


Ellipse button (Drawing toolbar)

Lets you draw an ellipse in your document.


Fill Color button (Drawing toolbar)

Displays a drop-down from which you can select a fill pattern or color.


Flip Horizontal button (Drawing toolbar)

Flips the selected drawing object from left to right.


Flip Vertical button (Drawing toolbar)

Flips the selected drawing object from top to bottom.


Format Callout button (Drawing toolbar)

Lets you format the selected callout.


Freeform button (Drawing toolbar)

Lets you draw a freeform drawing object in your document.


Group button (Drawing toolbar)

Assembles selected drawing objects into a single object so they can be moved or changed as a group.


Insert Frame button (Drawing toolbar)

Encloses the selected drawing objects in a frame so they move as a group in your document and text flows around them.


Line button (Drawing toolbar)

Lets you draw a line in your document.


Line Color button (Drawing toolbar)

Displays a color drop-down from which you can click a color for the selected line.


Line Style button (Drawing toolbar)

Specifies the line style for the selected line.


Rectangle button (Drawing toolbar)

Lets you draw a rectangle in your document.


Reshape button (Drawing toolbar)

Displays the vertices so you can change the shape of the selected freeform drawing object.


Rotate Right button (Drawing toolbar)

Rotates the selected drawing object 90 degrees to the right.


Select Drawing Objects button (Drawing toolbar)

Changes the pointer to an arrow so you can select drawing objects. You can use the drawing selection pointer to click objects or to drag a selection rectangle around objects to select them.


Send Behind Text button (Drawing toolbar)

Sends the selected drawing object behind text.


Send To Back button (Drawing toolbar)

Sends the selected drawing object behind other overlapping objects.


Snap To Grid button (Drawing toolbar)

Lets you set options for the grid so you can use it to align drawing objects.


Text Box button (Drawing toolbar)

Lets you draw a text box so you can add text to a graphic.


Ungroup button (Drawing toolbar)

Disassembles a grouped object into individual objects so each can be moved or changed individually.


Fill tab (Format menu, Drawing Object command, Drawing Defaults dialog box)
To specify the default fill colors, pattern, and pattern colors to use for drawing objects, click the Fill tab.


Line tab (Format menu, Drawing Object command, Drawing Defaults dialog box)
To specify the default line color, pattern, and style to use when drawing lines, click the Line tab.


Add Accent Bar (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To add a default vertical line between the callout text and the callout line, select the Add Accent Bar check box.


Angle (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To adjust the default angle between line segments in a callout line, click an option in the Angle box.


Arrowhead (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab)
To specify the default arrowhead style and size, click your choices in the Style, Width, and Length boxes.


Auto Attach (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To switch the default starting position of a callout line when the callout origin or callout text is switched from left to right, select the Auto Attach check box.


Callout button (Format menu, Drawing Object command, Drawing Defaults dialog box, Size and Position tab)
Specifies the default appearance of callout lines in your document.


Color (Format menu, Drawing Object command, Drawing Defaults dialog box, Fill tab)
To specify the default fill color for a drawing object, click a color in the Color box.


Color (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Line)
To specify the default color for lines, click a color in the Color box.


Custom (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Line)
To specify the default color, style, and thickness of lines, click Custom.


Drop (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To specify the default location for attaching callout lines to callout text, enter a measurement or click an option in the Drop box.


Four (Drawing toolbar, Format Callout button, Callout Defaults dialog box, Type)
To specify a default callout line with three segments, click the picture above Four.


Gap (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To specify the default for the amount of space between a callout line and callout text, enter a number in the Gap box.


Internal Margin (Format menu, Drawing Object command, Drawing Defaults dialog box, Size and Position tab)
To set the default space between the edge of a text box and the text inside it, enter a number in the Internal Margin box.


Length (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To set the default length of the first segment of a callout line, enter a measurement in the Length box, or click Best Fit to have Word automatically adjust the length.


Length (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Arrowhead)
To specify the default length of arrowheads, click an option in the Length box.


Line (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab)
To specify the default custom line style, color, and weight, click your choices in the boxes under Line.


Lock Anchor (Format menu, Drawing Object command, Drawing Defaults dialog box, Size and Position tab, Position)
To ensure that drawing objects will always appear on the same page as the text to which they are anchored, select the Lock Anchor check box.


None (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Line)
To change the default setting to hide the border of drawing objects, click None.


One (Drawing toolbar, Format Callout button, Callout Defaults dialog box, Type)
To specify a default callout line with one segment, click the picture above One.


Pattern Color (Format menu, Drawing Object command, Drawing Defaults dialog box, Fill tab)
To specify the default color for the fill pattern of a drawing object, click an option in the Pattern Color box.


Patterns (Format menu, Drawing Object command, Drawing Defaults dialog box, Fill tab)
To apply a fill pattern as a default to drawing objects, click an option in the Patterns box.


Preview (Format menu, Drawing Object command, Drawing Defaults dialog box, Fill tab)
Shows the result of default options you specify before you apply them.


Preview (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab)
Shows the result of default options you specify before you apply them.


Round Corners (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab)
To specify default rounded corners for rectangles, squares, text boxes, and callout text boxes, select the Round Corners check box.


Shadow (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab)
To specify a default shadow behind a drawing object, select the Shadow check box.


Style (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Line)
To specify the default line style for a drawing object, click an option in the Style box.


Text Border (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To apply a default border around callout text, select the Text Border check box.


Three (Drawing toolbar, Format Callout button, Callout Defaults dialog box, Type)
To specify a default callout line with two segments, click the picture above Three.


Two (Drawing toolbar, Format Callout button, Callout Defaults dialog box, Type)
To specify a default callout line with one segment that can be positioned vertically, horizontally, or diagonally, click the picture above Two.


Type (Drawing toolbar, Format Callout button, Callout Defaults dialog box)
To specify the default callout line type, click an option in the Type box.


Weight (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Line)
To specify the default measurement for the thickness of a drawn line, click an option in the Weight box.


Width (Format menu, Drawing Object command, Drawing Defaults dialog box, Line tab, Arrowhead)
To specify the default width of arrowheads, click an option in the Width box.


To turn on or off Word editing settings, select the options under Editing Options.


To use the INS key to insert the contents of the Clipboard into a document, select the Use The INS Key For Paste check box.


To specify the application you want to use as the picture editor, select the application name in the Picture Editor box.


Find command (Edit menu)

Searches for specified text, formatting, footnotes, endnotes, or annotation marks in the active document.


Replace command (Edit menu)

Searches for and replaces specified text, formatting, footnotes, endnotes, or annotation marks in the active document.


Sort command (Table menu)

Arranges the information in selected rows or lists alphabetically, numerically, or by date.


Sort Text command (Table menu)

Arranges the information in selected series of paragraphs alphabetically, numerically, or by date.


Sorting in a table: To reorder rows based on the entries in the first column, click Column 1 in the Sort By box. To specify a different column as the basis for sorting, select the column you want.

Sorting paragraphs: To reorder paragraphs based on the first word of each paragraph, click Paragraphs in the Sort By box. To sort by the first field in each paragraph, click Field 1 in the Sort By box.


To specify more than one column as the basis for sorting, select the column in the Then By box.


To specify the type of data you want to sort, click Text, Number, or Date in the Type box.


To sort from the beginning of the alphabet, the lowest number, or the earliest date, click Ascending.


To sort from the end of the alphabet, the highest number, or the latest date, click Descending.


To prevent the first row from being sorted with the list, click Header Row. If you identify more than one row as a heading by using the Headings command, Word skips all heading rows when sorting.

To sort all rows in the table, click No Header Row.


To indicate whether you want to distinguish uppercase and lowercase entries and to specify which character separates fields, click Options.


To indicate the end of each field in the record, enter the character used as a separator under Separate Fields At. Each paragraph mark in the selection is the end of a record.


Specifies whether the sort should be restricted to the selected column and whether it should distinguish between uppercase and lowercase letters.


To sort only the selected column, select the Sort Column Only check box.


To sort a capitalized word before a lowercase word, select the Case Sensitive check box.


Clear command (Edit menu)

Removes selected text or graphics.


To specify what words to search for, enter them in the Find What box or click the down arrow and then select from the most recent four entries.


In the Search box, select the direction by which you want to search.


To distinguish between uppercase and lowercase characters, select the Match Case check box.


To search for occurrences that are whole words, and not part of a larger word, select the Find Whole Words Only check box.


To use the special search operators, select the Use Pattern Matching check box. You can insert an operator by clicking Special and selecting one in the list, or by typing the operator in the Find What or Replace With box. For more information, click  [image].


To find words that sound the same as the search text but are spelled differently, select the Sounds Like check box.


To remove all formatting specified below the Find What box, click No Formatting.


To search according to font, paragraph, language, or style, with or without specifying text, click Format and select from the list.


To search for a special character, click Special and select one in the list.

To use the special search operators, first select the Use Pattern Matching check box; then click Special and select an operator in the list. For more information, click  [image].


To find and select the next occurrence of the text or formatting specified in the Find What box, click Find Next.


To find and replace text or formatting, click Replace.


To replace the text specified in the Find What box, type the replacement text in the Replace With box, or click the down arrow and then select from the most recent four entries. To delete the text in the Find What box, leave the Replace With box blank.


To specify a style to search for, select an option in the Find What Style box.


 	Undo button (Standard toolbar)

Reverses certain commands or deletes the last entry you typed.

To undo a sequence of actions, click the down arrow next to the Undo button, and then select the actions you want to undo.


Redo button (Standard toolbar)

Reverses the action of the Undo command.


Repeat and Redo commands (Edit menu)

Repeats your last command or action, if possible. The Repeat command changes to Can't Repeat if you cannot repeat the last action.

When you use the Undo command to reverse an action, the Repeat command changes to Redo. The Redo command reverses the action of the Undo command.


Undo command (Edit menu)

Reverses certain commands or deletes the last entry you typed.

•	The command name changes to Can't Undo if you cannot undo the previous action.

•	Immediately after you undo an action, the Repeat command changes to Redo, allowing you to restore what you reversed.


To specify the position of the label, refer to the graphic in the Preview box, and make adjustments in the boxes below the Preview box. After you make an adjustment, press TAB to update the Preview box.


To specify the number of labels in one row on the sheet of labels you want to use, enter a number in the Number Across box.


To specify the number of labels in one column on the sheet of labels you want to use, enter a number in the Number Down box.


To specify the type of printer and the tray that contains the sheets of labels, click the options you want under Printer Information.


To specify the type of label you want to use, click the type in the Label Products box.


To specify the product number of the label you want to use, click the number in the Product Number box.


Describes the label you want to use, including its type, dimensions, and page size.


To display the dimensions of the selected label, or to specify a custom label size, click Details.


To specify a delivery address, accept the one proposed in the Delivery Address box, or type a different one in this box. To select an address from the Address Book, click  [image]  (if available).


To specify a return address, accept the one proposed in the Return Address box, or type a different one in this box. To select an address from the Address Book, click  [image]  (if available).


To prevent Word from printing a return address on the envelope, select the Omit check box.


To send an envelope directly to the printer, click Print.


To add an envelope to the beginning of the active document so that you can print the envelope at the same time that you print the document, click Add To Document. This button changes to Change Document if an envelope section already exists.


Shows how to place the envelope in the printer tray before you print it. To change envelope printing options, click the image under Feed.


To specify envelope size, the position and default formatting of addresses, and other envelope options, click Options, and then click the Envelope Options tab.


To specify the envelope size you want, click the size in the Envelope Size box. If the size you want is not listed, click Custom Size at the bottom of the list.


To specify a custom height or width for an envelope, enter the dimensions in the Width and Height boxes.


To print the POSTNET (Postal Numeric Encoding Technique) bar code, select the Delivery Point Bar Code check box. To print a Facing Identification Mark (FIM) in addition to the POSTNET bar code, select the FIM-A Courtesy Reply Mail check box. Word cannot print a Facing Identification Mark or POSTNET bar code if you use a daisy-wheel printer.


To change the character formatting and the position of the addresses on an envelope, select the options you want under Delivery Address and Return Address.


Envelopes And Labels command (Tools menu)

Creates an envelope or a single mailing label, or inserts the same name and address on an entire sheet of mailing labels.


To specify an address, accept the one proposed in the Address box, or type a different one in this box. To select an address from the Address Book, click  [image]  (if available). If the document contains an EnvelopeAddress bookmark, Word proposes that address.


To print a return address label, or to print a sheet of labels with the same return address on each label, select the Use Return Address check box. If you previously stored a return address on the User Info tab (Tools menu, Options command), or if the EnvelopeReturn bookmark is defined for the active document, Word automatically displays this return address when you select the Use Return Address check box.


To print the POSTNET (Postal Numeric Encoding Technique) bar code, a machine-readable representation of the ZIP Code, select the Delivery Point Bar Code check box. Word cannot print a POSTNET bar code if you use a daisy-wheel printer.


To print a single mailing label, or to print a sheet of mailing labels with the same name and address on each label, select the options you want under Print.


Displays the current settings in the Label Options dialog box. To display information about the selected printer and labels, click this box.


To save a label or a sheet of labels as a table in a Word document, click New Document. Save the document, insert a sheet of labels in the printer, and then print the document.


To specify the type of printer, the label type, and other information, click Options.


Footnotes command (View menu)

Displays footnotes and endnotes so that you can view and edit them.


Footnote command (Insert menu)

Inserts a footnote or endnote at the insertion point. You can also specify the type of note reference mark, and how Word numbers, formats, and positions notes.


Convert To Footnote command (Note shortcut menu)

Converts selected endnotes to footnotes, or vice versa.


To renumber notes automatically when you move, add, or delete notes, click AutoNumber. To change the number format, click Options.


To close the note pane, click Close.


To automatically number notes sequentially in the document, click Continuous.


To convert all endnotes to footnotes using the current settings for footnotes, click Convert All Endnotes To Footnotes.


To convert all footnotes to endnotes using the current setting for endnotes, click Convert All Footnotes To Endnotes.


 To convert footnotes to endnotes, or vice versa, click Convert.


To create a customized note reference mark, type up to 10 characters, or click Symbol, and then select a symbol.


To insert a footnote, click Footnote.

To insert an endnote, click Endnote.


To view note text, note separators, note continuation separators, or note continuation notices, click the option you want in the Notes box. For more information, click  [image].


To specify the format for automatically numbered notes, click the option you want in the Number Format box.


To specify the kind of note reference mark that will appear in the document, click the option you want.


Specifies how Word numbers notes.


To adjust the placement of notes, set note numbering and formatting options, and convert notes to footnotes or endnotes or vice versa, click Options.


To print footnotes at the bottom margin of the page on which the note reference mark appears, click Bottom Of Page.

To print footnotes immediately below the last line of text on a page instead of at the bottom of a page, click Beneath Text.


To print endnotes only at the end of a document, click End Of Document.

To print endnotes after the last line of each section, click End Of Section.


To restore the default note separator, click Reset.


To start renumbering automatically numbered notes at 1 on each page, click Restart Each Page.


To start renumbering automatically numbered notes at 1 in each section, click Restart Each Section.


To set the starting number or character you want for the first automatically numbered note, enter the number.


To convert all footnotes in a document to endnotes, and vice versa, click Swap Footnotes And Endnotes.


To use a symbol as a custom note reference mark, click Symbol.


To see how endnotes will appear in a document and to move to the area of the document that contains the note text, select View Endnote Area. This option is available only if the document contains both footnotes and endnotes.


To see how footnotes will appear in a document and to move to the area of the document that contains the note text, select View Footnote Area.


Go To Endnote command (Note shortcut menu)

To view the portion of the document that corresponds to a particular note, click the note, click the right mouse button, and then click Go To Endnote in the Note shortcut menu.


Go To Footnote command (Note shortcut menu)

To view the portion of the document that corresponds to a particular note, click the note, click the right mouse button, and then click Go To Footnote in the Note shortcut menu.


None (Form Field help Text dialog, Help Key Tab)
To create no Help message for the form field, click None.


AutoText Entry (Form Field help Text dialog, Help Key Tab)
To use an AutoText entry to create a Help message for a form field, click AutoText Entry, and then click the entry in the AutoText Entry list.


Type your own (Form Field help Text dialog, Help Key Tab)
To create a custom Help message for a form field, click Type Your Own, and then type the text. A Help message that appears in the status bar can have a maximum of 138 characters. A Help message that appears in a message window when users press F1 can have a maximum of 255 characters.


None (Form Field help Text dialog, Status bar Tab)
To create no status bar Help message for the form field, click None.


Autotext entry (Form Field help Text dialog, Status bar Tab)
To use an AutoText entry to create a Help message for a form field, click AutoText Entry, and then click an entry in the AutoText Entry list.


Type (Text form field options Dialog)
To select the type of information that users can enter in the text form field, click an option in the list. For more information, click  [image].


Maximum Length (Text form field options Dialog)
To set the maximum number of characters the text form field will accept, enter a number in the Maximum Length box. If there is no length limit, click Unlimited.


Defualt text (Text form field options Dialog)
To specify that a particular text entry will appear in the form field, enter the text, numbers, symbols, or spaces in the Default Text box.


Expression (Text form Field options Dialog)
To calculate numbers entered into other fields, enter an expression for the calculation in the Expression box. For more information, click  [image].


Default Date (Text form field options dialog)
 To specify that a particular date will appear in the form field, enter the date in the Default Date box.


Default number (Text form field options dialog)
To specify that a particular number will appear in the form field, enter the number in the Default Number box.


Number format (Text form field options dialog)
To select a number format for the form field, click the format in the Number Format list.


Date format (Text form field options dialog)
To select a date or time format for the form field, click the format in the Date Format list.


Time Format (Text form field options dialog)
To select a time format for the form field, click the format in the Time Format list.


Default Time (Text form field options dialog)
This command is not available because the current time is the default time.


Text format (Text form field options Dialog)
To select the capitalization style of the characters entered in the form field, click the style in the Text Format list.


Run macro on (Text form field options Dialog)
To run a macro when the insertion point enters the form field, click a macro in the Entry list. To run a macro when the insertion point leaves the form field, click a macro in the Exit list.


Field settings (Text form field options Dialog)
Associates a bookmark name with a form field and specifies whether users can enter information in a form field.


Bookmark (Text form field options Dialog)
To assign a bookmark name to a form field, enter the bookmark name in the Bookmark box.


Fill-in enabled (Text form field options Dialog)
To specify that users cannot select information from a drop-down list, select or clear a check box, or enter information in a text box in an online form or document, clear the Enabled check box.


Add Help Text (Text form field options Dialog)
To create Help messages to assist users of online forms, click Add Help Text.


Check Box size (Check box form field options dialog)
To change the size of the check box form field to match the font size of the text that surrounds it, click Auto. To set a fixed font size for a check box form field, click Exactly, and then enter the size in the Exactly box.


Default value (Check box form field options dialog)
To display a check box form field as selected, click Checked.


type (Form field dialog)
Inserts form fields into an online form or document to create text boxes, check boxes, or drop-down lists. To insert a form field, click Text, Check Box, or Drop-down.


Options (Form field dialog)
To define the characteristics for the selected type of form field, click Text, Check Box, or Drop-down, and then click Options.


Show toolbar (Form field dialog)
To display the Forms toolbar, click Show Toolbar.


Drop down item (Drop-Down Form Field Options Dialog)
To add an item to the selected drop-down list form field, enter it in the Drop-Down Item box, and then click Add.


Items in drop down list (Drop-Down Form Field Options Dialog)
Displays the items that will be available in a selected drop-down form field list.


Remove (Drop-Down Form Field Options Dialog)
To remove an item from a drop-down form field list, click the item in the Items In Drop-Down List box, and then click Remove.


Move (up) (Drop-Down Form Field Options Dialog
To change the order in which an item appears in a drop-down list, click the item in the Items In Drop-down List box, and then click the Move buttons.


Print only the data entered in an online form
To print the data entered into an online form without printing the online form, select the Print Data Only For Forms check box.


Protect Document command (Tools menu)

Prevents changes to all or part of an online form or document except as specified. You can also assign a password so that other users can annotate a document, mark revisions, or fill in parts of an online form.


Unprotect Document command (Tools menu)

Removes protection from an online form or document except as specified.


Form Field command (Insert menu)

Inserts form fields that can be used to gather user information in a specific place. You can insert text boxes, check boxes, and drop-down lists in an online form or document.


Protect Document For (Protect Document Dialog)
To allow users to annotate a document, mark revisions, or fill in parts of an online form, select the option you want.


Password (Protect Document Dialog)
Type the password you want to use to protect the document in the Password box.


Sections (Protect Document Dialog)
To prevent changes to specific sections in an online form or document, click the Forms button, and then click Sections.


Sections (Section Protection Dialog)
To prevent changes to specific sections in an online form or document, select the check box in front of the sections in the Protected Sections box.


Textbox Form Field button (Forms toolbar)
Text Form Field button (Forms toolbar)

Inserts a text form field into an online form or document. To see how the form field will appear in the form or document, click  [image].


Check Box Form Field button (Forms toolbar)

 Inserts a check box form field into an online form or document. To see how the form field will appear in the form or document, click [image].


Form Field Options button (Forms toolbar)

Modifies the selected form field in an online form.


Insert Table button (Standard and Forms toolbars)

Inserts a table at the insertion point. To create a table, click and then drag until Word displays the number of rows and columns you want.


 	Insert Frame button (Forms toolbar)

To insert a frame, drag over the area you want the frame to mark.


Protect Form button (Forms toolbar)

Protects an online form so the form itself can't be changed.


Drop-down Form Field button (Forms toolbar)

Inserts a drop-down form field into an online form or document. To see how the form field will appear in the form or document, click  [image].


Form Field Shading button (Forms toolbar)

Displays or hides the gray shading that Word applies to form fields for easy identification.


Save the data from an online form for use in a database
To save the data entered in an online form as a single record in a database, select the Save Data Only For Forms check box. Word separates each entry with a tab character (tab delimited format) in a text file.


WordPerfect Help command (Help menu)

Helps you learn the Word equivalents for WordPerfect version 5.1 for DOS commands and key combinations.

Tip   You can also display Help For WordPerfect Users by double-clicking WPH on the status bar.


To get information about WordPerfect version 5.1 for DOS commands, click an item in the Command Keys box. The topics "Welcome," "Help Details," and "Help Options" display information about using Help For WordPerfect Users.


Displays information about the WordPerfect version 5.1 for DOS command selected in the Command Keys box.


To display information about the WordPerfect version 5.1 for DOS command selected in the Command Keys box, click Help Text.


To demonstrate the Word equivalent of the WordPerfect version 5.1 for DOS command selected in the Command Keys box, click Demo.


To set options for Help For WordPerfect Users, click Options.


To display instructions or demonstrate a Word equivalent when you press a WordPerfect version 5.1 for DOS key combination, select the Help For WordPerfect Users check box.

To indicate that this option is selected, WPH appears in the status bar.


To change the functions of the PAGE UP, PAGE DOWN, HOME, END, and ESC keys to their WordPerfect equivalents, select the Navigation Keys For WordPerfect Users check box.


To display the pointer during demonstrations, select the Mouse Simulation check box.

To display Help bubbles that present additional information during demonstrations, select the Demo Guidance check box.


To change the speed of the demonstration, click a speed in the Demo Speed box.


To display instructions when you press WordPerfect keys while working in Word, or when you select a WordPerfect command in the Help For WordPerfect Users dialog box, select the Help Text check box.

To demonstrate the Word equivalent of the selected WordPerfect version 5.1 for DOS command or key combination, based on options you set under Help Options, select the Demo check box.


Displays information about the WordPerfect version 5.1 for DOS command when you select it in the Command Keys box or when you press WordPerfect keys while working in Word.


To begin a demonstration of the displayed instructions, click Demo Now.


To check grammar in the active document without checking for spelling errors, clear the Check Spelling check box.


To generate a summary of readability statistics that will help you evaluate whether or not a reader can easily read and understand the document, select the Show Readability Statistics check box.

For more information, click


Grammar command (Tools menu)

Checks the active document for possible grammar and writing style errors and displays suggestions for correcting them.


Displays a sentence for which Word has a suggested grammar correction. You can correct the questioned item in the Sentence box or in the document.


Word proposes one or more corrections for the sentence displayed in the Sentence box.


To ignore the suggestion made by the grammar checker, click Ignore.


To ignore all errors remaining in the selected sentence and move to the next sentence whose grammar is in question, click Next Sentence.


To make the correction to the sentence in the Sentence box after you select an item in the Suggestions box or edit the sentence in the Sentence box, click Change. If Word suggests certain types of deletions, such as deleting a space before punctuation, the button name changes to Delete.


To ignore the grammar or writing style rule displayed in the Suggestions box during the rest of the grammar check, click Ignore Rule.


To display an explanation of why the selected sentence may not be grammatically correct, click Explain.


To set the rules Word uses to check grammar and writing style, click Options.


To reverse the most recent actions made during the current grammar-checking session, one at a time, click Undo Last.


Displays the number of words, characters, paragraphs, and sentences in the document or in the selection.


After Word completes checking the grammar in the active document, it displays the average number of sentences per paragraph, the average number of words per sentence, and the average number of characters per word.


Displays the percentage of sentences written in passive voice and other readability statistics.

For more information click


To specify grammar options for the set of rules you want to use to check grammar, select the options you want. For more information about an option, select it, and then click Explain.


To specify options for the set of rules you want to use to check writing style, select the options you want. For more information about an option, select it, and then click Explain.


Sets the limits for the number of words you want to allow between the parts of an infinitive verb, the maximum number of consecutive nouns or prepositional phrases in a sentence, and the maximum number of words in a sentence.


To specify the number of words you want to allow between the parts of an infinitive verb, click an option in the Split Infinitives box.


To specify the number of consecutive nouns you want to allow in a sentence, select an option in the Consecutive Nouns box.


To specify the number of consecutive prepositional phrases you want to allow, click an option in the Prepositional Phrases box.


To have Word mark any sentence that contains more than a specific number of words, type the number of words in the Sentences Containing More Words Than box.


To restore the default rules Word uses to check grammar and writing style for the selected set of grammar rules, click Reset All.


To display an explanation of the selected grammar or writing style rule, click Explain.


To specify the set of grammar and writing style rules you want Word to enforce, click an option in the Use Grammar And Style Rules box.

If you select Custom 1, 2, or 3 to create your own set of rules, click Customize Settings, and then select the options you want.


To customize the set of rules selected in the Use Grammar And Style Rules box, click Customize Settings.


Header And Footer command (View menu)

Adds or changes text and graphics that Word repeats at the top of every page (header) or at the bottom of every page (footer) in a section or in an entire document.


Switch Between Header And Footer button (Header And Footer toolbar)

Moves the insertion point between the areas in which you create or change headers and footers.


Show/Hide Document Text button (Header And Footer toolbar)

Displays or hides the document text while you work in the header or footer area.


Show Next button (Header And Footer toolbar)

Moves the insertion point to the next header or footer.


Show Previous button (Header And Footer toolbar)

Moves the insertion point to the previous header or footer.


Page Numbers button (Header And Footer toolbar)

Inserts page numbers as a field that Word automatically updates when you add or delete pages.


Date button (Header And Footer toolbar)

Inserts a field that Word automatically updates so that the current date is displayed when you open or print the document.


Time button (Header And Footer toolbar)

Inserts a field that Word automatically updates so that the current time is displayed when you open or print the document.


Page Setup button (Header And Footer toolbar)

Changes margins, paper size, paper source, and page layout in the document or in individual sections.


Same As Previous button (Header And Footer toolbar)

Inserts the header or footer from the previous section in the current section, or creates a different header or footer by breaking the header or footer connection between the two sections.


Hyphenation command (Tools menu)

Reduces the raggedness of the right edge of the text by inserting hyphens in words.


Proposes a hyphenation point in a word. To insert the hyphen elsewhere in the word, click the location for the hyphen.


To hyphenate the document automatically as you type, select the Automatically Hyphenate Document check box.


To hyphenate words written in all capital letters, select the Hyphenate Words In Caps check box.


To control the raggedness of the right edge of the text, enter a measurement in the Hyphenation Zone box.

A smaller zone reduces the raggedness of the right margin, but more words may require hyphens. A larger zone increases the raggedness of the right margin, so fewer words may require hyphens.


To set the maximum number of consecutive lines that can end in hyphens, enter a number.


To hyphenate a document one line at a time, click Manual.


To ignore the suggested hyphenation, click No.


To insert the hyphen at the suggested location, click Yes.


To display field codes for all fields in a document, select the Field Codes check box. To display the information that results from the fields instead of the field codes, clear the check box.


To shade all information in a document that is inserted by a field, click an option in the Field Shading box. To always display results without any shading, click Never.


Field command (Insert menu)

Inserts a field. Use fields to insert a variety of information automatically and to keep the information up to date.


To see a specific group of fields, click a category name in the Categories box. To see a list of all fields, arranged alphabetically, click All.


To insert a field, click the field name in the Field Names box. For information about a specific field, click the field name, and then press F1.


To add instructions, type or edit the codes in the Field Codes box. Use the field syntax above the box as a guide; optional instructions are enclosed in square brackets.


Describes the field results (information displayed by the field)  when field codes are hidden.


To retain formatting you have applied to field results after the field is updated, select the Preserve Formatting During Updates check box. While this check box is selected, Word includes the \* MERGEFORMAT switch in field codes.


To add field switches and other instructions to the selected field, click Options. Field switches modify the content and format of the information that results from the field.


Describes the selected switch or other instruction.


To add the selected option to the list in the Field Codes box, click Add To Field.


To remove the last option added to the list in the Field Codes box, click Undo Add. To remove any other option from this box, select the option and then delete it.


To specify the format of field results, click an option in the Formatting box, and then click Add To Field. For more information, click  [image].


To select the format for a date or time, click an option in the Date-Time Formats box, and then click Add To Field. For more information, click  [image].


To select the format for numbers, click an option in the Numeric Formats box, and then click Add To Field. For more information, click  [image].


To add optional instructions that affect the results of the selected field, click a switch in the Switches box, and then click Add To Field. For information about using switches specific to the selected field, click any switch in the Switches box, and then press F1.


To display Help for this command, click  [image], and then click the command name.


To specify a style, click a style name in the Name box on the Styles tab, and then click Add To Field. Word displays a list of all the styles defined in the document.


To specify an AutoText entry, click a name in the AutoText Name box, and then click Add To Field. Word displays a list of all the AutoText entries available to the document.


To add an item to the field code, click the item's name and then click Add To Field.


To specify a macro, click a macro name in the Macro Name box, and then click Add To Field. Word displays all the macros available to the document, including macros in loaded global templates.


To specify a document property in the Field Codes box, click a property name in the Property box, and then click Add To Field. You must insert a DOCPROPERTY field for each property you want to print in your document.


To insert symbols and characters not on the keyboard, double-click the symbol.


Symbol command (Insert menu)

Inserts symbols and special characters from available fonts on your machine.


To display character sets for available fonts, click a font on the list.


Displays any key or key combination assigned to the selected symbol.


To see an enlarged version of the symbol character, click the symbol.


To insert the selected symbol, click Insert.


To assign the selected symbol to a key or key combination, click Shortcut Key.


To insert special or typographical characters, double-click the character.


To insert a special character or typographic symbol, double-click the character.


Displays any key or key combination assigned to the selected symbol or special character.


To insert the selected special character into the document, click Insert.


To assign a key combination to the selected character, click Shortcut Key.


To select the category for which you want to change shortcut keys for commands, macros, fonts, AutoText entries, styles, or symbols or special characters, click the item in the Categories box.


To add a shortcut key to or delete one from a command, macro, font, AutoText entry, style, or symbol or special character, click a category in the Categories box, and then click the item in the box to the right of the Categories box.


Displays the shortcut keys for the item selected in the box to the right of the Categories box.


To assign the shortcut key entered in the Press New Shortcut Key box to the selected command or other item, click Assign.


To remove the shortcut key selected in the Current Keys box, click Remove.


To restore all original Word shortcut keys assigned to commands, macros, fonts, AutoText entries, styles, and symbols and special characters in the template selected in the Save Changes In box, click Reset All.


To save shortcut key changes, click the template in which you want to store them in the Save Changes In box. If the changes are saved in the Normal document template, they will be available to any document based on the Normal template.


To assign keys to the selected command, macro, font, AutoText entry, style, or symbol or special character, click in the Press New Shortcut Keys box and then press the keys you want for the shortcut key.


To create a keyboard shortcut that adds borders to paragraphs, table cells, frames, or graphics, click an item in the Borders box.


To create a keyboard shortcut that changes the color of the selected text or object, click an item in the Colors box. To use the color defined in the Windows Control Panel, click Auto.


To create a keyboard shortcut that changes the number of columns in a document or section, click a number in the Columns box.


To create a keyboard shortcut that condenses the character spacing of the selected text, click a point size in the Condensed box.


To create a keyboard shortcut that expands the character spacing of the selected text, click a point size in the Expanded box.


To create a keyboard shortcut that automatically opens a document, click the filename in the FileOpenFile box.


To create a keyboard shortcut that changes the size of selected text, click a font size in the Size box.


To create a keyboard shortcut that moves selected text below the base line, click the number of points you want the text to appear below the base line in the Lowered box.


To create a keyboard shortcut that raises selected text above the base line, click the number of points you want the text to appear above the base line in the Raised box.


To create a keyboard shortcut that applies custom shading patterns or shading with a density of 5 percent to 90 percent, click a percentage in the Shading box. Clear applies the selected background color; Solid applies the selected foreground color.


To create a keyboard shortcut that inserts a symbol or special character from the available fonts on your machine, click Symbol, and then click the symbol you want in the Symbol dialog box.


Macro command (Tools menu)

Records or creates a new macro, runs or deletes an existing macro, or opens a macro for editing or review. You can also use this command to run any built-in Word command as a macro.


To record a macro, click Record.


To run the selected macro or built-in command, click Run.


To create a new macro, type a name for the macro in the Macro Name box, and then click Create. If you select an existing macro, this button changes to New. To edit an existing macro, enter the macro's name in the Macro Name box, and then click Edit.


To delete the selected macro, click Delete.


To delete or rename a macro or to copy a macro from one template to another, click Organizer.


To specify which macros will appear in the Macro Name box, click an item in the Macros Available In box. By default, the Macro Name box contains the names of all the macros in all the currently active templates. You can also choose to display either a list of all the macros stored in one particular template or a list of all the built-in Word commands.


To include a brief description of the selected macro, type text in the Description box. If you assign the macro to a menu item or a toolbar button, this description appears in the status bar when you point to the menu item or the toolbar button. A description can contain as many as 255 characters, but only about 100 characters will fit on the status bar.


To name the macro you're about to record, type a name (containing up to 80 characters) in the Record Macro Name box. This name must begin with a letter and contain only letters and numbers. If the Record Macro Name box doesn't contain a valid macro name, the OK button is unavailable.


To create a toolbar button you can click to run the macro you're about to record, click Toolbars.


To create a menu item you can click to run the macro you're about to record, click Menus.


To assign shortcut keys to the macro you're about to record, click Keyboard.


To specify which documents will have access to the macro you're about to record, click an item in the Make Macro Available To box. You can make the macro available to all documents or only to documents based on a particular template.


To include a brief description of the macro you're about to record, type text in the Description box. If you assign the macro to a menu item or a toolbar button, this description appears in the status bar when you click the menu item or point to the toolbar button. A description can contain as many as 255 characters, but only about 100 characters will fit on the status bar.


To specify which of the current variables you want to set, click an item in the Variables box. Variables in the active subroutine or function appear at the top of the list. Variable names are preceded by the name of the subroutine or function for which they're defined, followed by an exclamation point; shared variables are preceded by an exclamation point only.


To set the value of the selected variable, click Set.


To set the value of the variable selected in the Show Variables dialog box, type a value in the Set Variable To box. If the selected variable is a numeric variable, you must type a numeric value; if the selected variable is a string variable, you must type a string. If you type a value of the wrong type, the OK button will be unavailable.


Stop button (Macro toolbar or Macro Record toolbar)

Stops recording or running a macro.


Pause button (Macro Record toolbar)

Suspends or resumes recording a macro. The macro recorder doesn't record actions you take while recording is suspended.


Active Macro box (Macro toolbar)

Specifies which of the macros currently open for editing is the active macro. The active macro is the macro that runs when you click the Start button on the Macro toolbar.


Record button (Macro toolbar)

Turns macro recording on or off.


Record Next Command button (Macro toolbar)

Records the next command you choose. Word inserts the corresponding WordBasic instruction at the insertion point in the active macro-editing window.


Start button (Macro toolbar)

Runs the active macro. If you have more than one macro open in a macro-editing window, you can specify which macro is the active one by clicking a macro name in the Active Macro box on the Macro toolbar.


Trace button (Macro toolbar)

Runs the active macro, tracing progress through the macro by highlighting each instruction as the macro runs it. Unlike the Step button, which pauses the macro at each instruction, the Trace button runs the macro from start to finish without stopping.


Continue button (Macro toolbar)

Continues running the active macro from the instruction. The Continue button is available only when it appears pushed down.


Step button (Macro toolbar)

Runs the active macro one step at a time, pausing at each instruction and highlighting it before running it.


Step Subs button (Macro toolbar)

Runs a macro, pausing at each instruction and highlighting it, but doesn't pause at instructions contained in subroutines (other than the main subroutine) or user-defined functions. For macros that contain only a main subroutine, clicking this button has the same effect as clicking the Step button.


Show Variables button (Macro toolbar)

Lists the names and values of all current variables in the active macro. You can examine or change the values of these variables.


Add/Remove REM button (Macro toolbar)

Adds or removes REM (Remark) statements at the beginning of the selected lines in a macro-editing window. When a macro runs, Word ignores lines that begin with a REM statement.


Macro button (Macro toolbar)

Records or creates a new macro, runs or deletes an existing macro, or opens a macro for editing or review. You can also use this command to run any built-in Word command as a macro.


Dialog Editor button (Macro toolbar)

Switches to the Dialog Editor. Starts the Dialog Editor if it's not already running.


Master Document command (View menu)

Displays the active document in master document view, and also displays the Master Document and Outlining toolbars.


Create Subdocument button (Master Document toolbar)

Converts the selected text in a master document into subdocuments, based on the first selected heading style.


Remove Subdocument button (Master Document toolbar)

Converts a subdocument to text within a master document, breaking the link between the master document and the file that contained the subdocument.


Insert Subdocument button (Master Document toolbar)

Inserts an existing document into a master document as a subdocument.


Merge Subdocuments button (Master Document toolbar)

Converts two adjacent, selected subdocuments into a single subdocument. When you save the master document, the merged subdocuments are saved in the file that contained the first subdocument.


Split Subdocument button (Master Document toolbar)

Splits an existing subdocument into two subdocuments. The document is split at the insertion point.


Lock Document button (Master Document toolbar)

Locks a subdocument so that no changes can be made. To unlock the document, click the button again.


Options command (Tools menu)

Modifies Word settings that control screen appearance, printing, user information, editing, spelling, grammar, and other options.


Customize command (Tools menu)

Customizes toolbar buttons, menu commands, and shortcut key assignments.


To select the category for which you want to change menu assignments for commands, macros, fonts, AutoText entries, and styles, click the appropriate item in the Categories box.


To select the command, macro, font, AutoText entry, or style you want to add to or delete from the menu, click the appropriate category in the Categories box, and then click the item in the box to the right of the Categories box.


To add a command or other item to or delete an item from a menu, click the name of the menu in the Change What Menu box.


To set the position of a command or other item on a menu, click the position in the Position On Menu box.

To delete an item from a menu, click the item in the Position On Menu box, and then click Remove.


To create the name for a command or other item as you want it to appear on a menu, type the name in the Name On Menu box. To designate a shortcut key for a menu, type an ampersand (&) in front of the character you want to underline.


To add the selected command, macro, font, AutoText entry, or style to the selected menu, click Add or Add Below. To rename the selected item to the name you type in the Name On Menu box, click Rename.


To remove the selected command, macro, font, AutoText entry, or style from the selected menu, click Remove.


To restore all menus and the menu bar to their original Word settings, click Reset All.


To add, delete, or rename menus on the Word menu bar, click Menu Bar.


To save menu changes, click the appropriate template in the Save Changes In box. If the changes are saved in the Normal document template, they will be available to any document that's based on the Normal template.


The Description, Preview, and AutoText Content boxes show descriptions or results of the selected options before you apply them to a menu.


To add or rename a menu, type the name in the Name On Menu Bar box. To designate a shortcut key for a menu, type an ampersand (&) in front of the character you want to underline.


To set the position for a menu item on a menu bar, click First to insert the menu name at the beginning of the menu bar, or click Last to insert the menu name at the end of the menu bar.


To add a new menu to a menu bar, type a name for the new menu in the Name on Menu Bar box and then click Add or Add After.


To rename the menu selected in the Position On Menu Bar box to the name you type in the Name On Menu Bar box, click Rename.


Review changes button (Format, AutoFormat command, AutoFormat dialog (2))
To review, accept, or reject AutoFormat changes to your document one by one, click Review Changes.


Optional Hyphens (Tools menu, Options command, View tab)
To display hyphens that indicate where you want to break a word that needs to be divided at the end of a line, select the Optional Hyphens check box.


Strike through text and numbers
To draw a line through selected text, select the Strikethrough check box.


Subscript text and numbers
To format selected text or numbers as subscript, select the Subscript check box. The size and position of the subscript text depend on the font.


Superscript text and numbers
To format selected text or numbers as superscript, select the Superscript check box. The size and position of the superscript text depend on the font.


Apply dotted, double, or other special underlining
To underline selected text or numbers, including spaces between words, click an option in the Underline box.


Change the color of text and numbers
To change the color of selected text or numbers, click a color in the Color box. Unless you've changed the text color in the Windows Control Panel, clicking Auto sets the text color to black.


Format Painter button (Standard toolbar)

Copies formats from selected text to text you want formatted the same way. To apply the formatting to more than one selection, double-click the button. When you finish copying formats, click the button again.


Borders (Tools menu, Options command, Autoformat tab)
To automatically apply border styles while the AutoFormat As You Type check box is selected, select the Borders check box.


Automatic Numbered Lists (Tools menu, Options command, Autoformat tab)
To automatically create numbered lists while the AutoFormat As You Type check box is selected, select the Automatic Numbered Lists check box.


AutoFormat option (Tools menu, Options command, Autoformat tab, Show Options For group)
To specify document elements that Word automatically formats when you use the AutoFormat command on the Format menu, click AutoFormat.


Show Options For group (Tools menu, Options command, Autoformat tab)
To specify document elements that Word automatically formats when you use the AutoFormat command on the Format menu, click AutoFormat. To specify document elements that Word will automatically format as you type, click AutoFormat As You Type.


Beep on Error Actions (Tools menu, Options command, General tab)
To have Word beep whenever an incorrect action occurs, select the Beep On Error Actions check box.


Confirm Conversion at Open (Tools menu, Options command, General tab)
To confirm that you want to use the converter that Word proposes when you open a file created in another application, select the Confirm Conversion At Open check box.


Update Automatic Links at Open (Tools menu, Options command, General tab)
To automatically update any information that's linked to other files each time you open a document, select the Update Automatic Links At Open check box.


Mail as Attachment (Tools menu, Options command, General tab)
To attach documents to messages if an electronic mail application is installed on your computer, select the Mail As Attachment check box.


TipWizard Active (Tools menu, Options command, General tab)
To display the TipWizard, which provides information about more efficient ways to do your work, select the TipWizard Active check box.


Tabs and Backspace Set Left Indent (Tools, Options cmd, Edit tab)
To set left indents by pressing the TAB and BACKSPACE keys, select the Use Tab and Backspace Keys To Set Left Indent check box.


Range box (Insert, File, File Insert db)
To insert only part of a file, type a bookmark name or a named range (for example, a range of cells in Microsoft Excel) in the Range box.


Link To File check box (Insert, File, File Insert db)
To create a link between the active document and the inserted file, select the Link To File check box. You update this link when you want the latest version of the inserted file.


AutoText command (Edit menu)

Creates an AutoText entry from the selected text or graphic, or inserts a specified AutoText entry into a document.


Ruler command (View menu)

Displays or hides the horizontal ruler, which you can use to change paragraph indents, page margins, and other spacing settings.


Font command (Format menu)

Changes the font attributes and character spacing of the selected text.


Paragraph command (Format menu)

Changes the appearance of the selected paragraph.


Frame command (Insert menu)

Creates a box, or frame, around a specific area of a document so that you can precisely position an item in that area.


Mail Merge command (Tools menu)

Produces form letters, mailing labels, envelopes, catalogs, and other types of merged documents.


To select the type of document to you want to create, click Create, and then click an option in the Create box.


To edit and add merge fields to the main document, click Edit, and then click anywhere in the main document. To prepare mailing labels or envelopes, click Setup.


To select data to merge, click Get Data. To create a new data source in Word, click Create Data Source. To select an existing data source created either in Word or in another application, click Open Data Source. To use addresses from an electronic address book, click Use Address Book.


To add or change information in the data source, click Edit, and then click name of the data source.


To merge the main document with the selected data source, click Merge.


To select and sort the data records to be merged, click Query Options.


To add a field name to the header row, type a name (up to 40 characters long) in the Field Name box, and then click Add Field Name. The name must start with a letter; subsequent characters must be letters, numbers, or underscore characters (_).Spaces are not allowed in the name.


Lists names for categories of information commonly used in form letters, mailing labels, and similar merged documents. These fields are added to a new data source unless you remove or rename them.


To add the new name you specified to the header row, click Add Field Name. Word adds the name to the end of the list in the Field Names In Header Row box. This button appears dimmed until you type a name in the Field Name box.


To remove a field from the header row, click the field name in the Field Names In Header Row box, and then click Remove Field Name. Word places the name in the Field Name box so that you can change it.


To use the Microsoft Query program to search a database for records that match specific criteria, click MS Query. This button is available only if you have installed Microsoft Query.


To change the order of field names in the header row, click a field name in the Field Names In Header Row box, and then click one of the arrow buttons. The order of the field names does not affect how the data is merged.


To add or change information for the current data record or table row, type in the box that corresponds to the field name. If you're editing a Word table, the first row of the table is used as column headings. If the data source is not a Word document, changes you make to the data in Word are not reflected in the original data in the source application.


To display a new blank form for a new data record or table row, click Add New.


To delete the displayed data record or table row, click Delete.


To undo changes to the displayed data, click Restore.


To display a specific row of data, click Find.


To display the data in a table in a document window, click View Source. If the data source is not a Word document, a copy of the data is displayed. To return to the data form, click  [image]  on the Database toolbar.


To display a specific row of data, type a number in the Record box. Click the arrow buttons to display the first, previous, next, or last row.


To display a specific data record or table row, type text or numbers that you know the record or row contains in the Find What box. You can type partial words and phrases.


To indicate the data field or table column that contains the information you typed in the Find What box, click the field name or column heading in the In Field box.


To start the search, click Find First. The button name changes to Find Next so that you can find additional records or table rows that contain the same information.


To insert a merge field, click in the Sample Label box where you want to print the information. Click Insert Merge Field, and then click the corresponding field.


To speed mail delivery within the United States, click Insert Postal Bar Code to include a POSTNET bar code with the address.


To specify how you want the addresses to appear, insert merge fields in this box. For more information, click  [image].


To collect the resulting merged documents in a new document that you can review before printing, click New Document. To print the merged documents now, click Printer. Depending on your system, you can also distribute the merged documents by electronic mail or fax.


To specify the electronic mail or fax address to which you want the merged documents to be sent, click Setup. This button appears dimmed until you click either Electronic Mail or Electronic Fax in the Merge To box.


To merge all of the records in the data source, click All. If you used the Query Options dialog box to select records, Word merges only the records that meet your selection criteria.


To merge a range of records, type the starting and ending record numbers in the From and To boxes. If you used the Query Options dialog box to select records, the numbers refer to the set of selected records. For example, record 1 might refer to record 12 in the data source.


To prevent blank lines in addresses and in other lines of merged data, click Don't Print Blank Lines When Data Fields Are Empty. Word skips lines containing only merge fields that refer to empty data fields. To make empty data fields apparent in the resulting merged documents, click Print Blank Lines When Data Fields Are Empty.


To merge the main document with the data source, click Merge.


To have Word report any errors before you print the resulting merged documents, click Check Errors.


To merge only data records that meet the criteria you specify, click Query Options. You can also sort the records so that Word merges them in a specific order.


Select a reporting method. If you do not want to produce the resulting merged documents, click Simulate The Merge And Report Errors In A New Document.


To use addresses from an electronic address book or a Schedule+ contact list, click an option in the Choose Address Book box.


Displays a merge field in the main document for which there is not an identical field name in the header row of the data source.


To delete the invalid merge field from the main document, click Remove Field.


To replace the invalid merge field, click the name of the data field that contains the information you want to print.


Displays information contained in the selected data field for the first record in the data source.


To list field names for a new header source, click Create. For more information, click  [image].


To select an existing header source, click Open. You can use an existing data source for a header source; Word uses only the header record in the data source and ignores all data records.


To indicate where you want to deliver each merged document, click in the Data Field With Mail/Fax Address box the name of the data field that contains the electronic mail or fax address.


To include a subject line for each mail message, type the line in the Mail Message Subject Line box.


To send each merged document as a separate Word document attached to an electronic mail message, select the Send Document As An Attachment check box. If this check box is cleared, Word inserts the text of the resulting merged document in the mail message. Word formatting might be lost, depending on the mail system you're using.


In the Bookmark box, click an existing bookmark, or create a new one by typing a name. The name can contain up to 40 characters, which can be letters, numbers, or underscore characters (_); you cannot use spaces. The bookmark represents the text you type in response to the prompt.


To specify the prompt you want Word to display, type the text in the Prompt box.


To have Word automatically enter a response if none is entered in the displayed prompt, type the text you want in the Default Bookmark Text box.


To display the prompt only when the first data record is merged, select the Ask Once check box. Your response for the first data record will be printed in all resulting merged documents.


To have Word automatically enter a response if none is entered in the displayed prompt, type the text you want in the Default Fill-inText box.


To specify the information you want Word to examine in a data record, click a data field name in the Field Name box.


To specify the condition that the data field contents must meet, click a phrase in the Comparison box.


In the Compare To box, type the text or number you want Word to compare with the data field contents. If you don't know whether the data field contents are uppercase or lowercase characters, or both, use a format switch to specify how you want the text to be compared. For more information, click  [image].


To have Word print text if the required condition is met, type the text in the Insert This Text box. If you don't want the text to be printed, leave this box blank.


To have Word print text if the required condition is not met, type the text in the Otherwise Insert This Text box. If you don't want the text to be printed, leave this box blank.


In the Compare To box, type the text or number you want Word to compare with the data field contents. If the contents meet the condition required by the comparison phrase, Word does not merge the information from that record. Instead, Word inserts information from the next data record in the resulting merged document.


In the Bookmark box, click an existing bookmark, or create a new one by typing a name. The name can contain up to 40 characters, which can be letters, numbers, or underscore characters (_); you cannot use spaces.


In the Value box, type the text or number you want the bookmark to represent.


In the Compare To box, type the text or number you want Word to compare with the data field contents. If the contents meet the condition required by the comparison phrase, Word skips the current record. If the current data record does not meet the required condition, Word uses the contents of the current data record in the resulting merged document.


To add a new category of information to the header row, type a name in the Field Name box. The name can contain up to 40 characters and must start with a letter. The remaining characters can be letters, numbers, or underscore characters (_); you cannot use spaces.


To remove or rename a field, click the field name in the Field Names In Header Row box.


To add a new field name to the header row, click Add.


To delete the data field selected in the Field Names In Header Row box, click Remove. If the header row is in the data source, all of the information in that data field is deleted.


To rename the data field selected in the Field Names In Header Row box, click Rename.


To rename the data field, type a name in the New Field Name box. The name can contain up to 40 characters and must start with a letter. The remaining characters can be letters, numbers, or underscore characters (_); you cannot use spaces.


To specify the address you want the bar code to represent, click the data fields that contain the ZIP Code and the delivery address in the Merge Field With ZIP Code and Merge Field With Street Address boxes, respectively.


To print a facing identification mark (FIM) on courtesy reply envelopes, select the FIM-A Courtesy Reply Mail check box.


Insert Merge Field button (Mail Merge toolbar)

Inserts instructions that identify the information Word will insert from the selected data source. For more information, click  [image].


Insert Word Field button (Mail Merge toolbar)

Inserts instructions to customize information printed in merged documents. For more information, click  [image].


View Merged Data button (Mail Merge toolbar)

Displays the main document merged with information from the selected data records.


First Record button (Mail Merge toolbar)

Displays the main document merged with information from the first data record selected for merging.


Previous Record button (Mail Merge toolbar)

Displays the main document merged with information from the previous data record selected for merging.


Go To Record box (Mail Merge toolbar)

Displays the main document merged with information from the selected record. Type the record number in the Go To Record box, and then press ENTER.


Next Record button (Mail Merge toolbar)

Displays the main document merged with information from the next data record selected for merging.


Last Record button (Mail Merge toolbar)

Displays the main document merged with information from the last data record selected for merging.


Mail Merge Helper button (Mail Merge toolbar)

Displays the Mail Merge Helper dialog box.


Check For Errors button (Mail Merge toolbar)

Reports errors in the main document or the data source that prevent merging.


Merge To New Document button (Mail Merge toolbar)

Collects the resulting form letters or other merged documents in a single, new document.


Merge To Printer button (Mail Merge toolbar)

Prints merged documents.


Mail Merge button (Mail Merge toolbar)

Displays options for merging a main document with a data source.


Find Record button (Mail Merge toolbar)

Displays merged data from data records that contain information you've specified.


Edit Data Source button (Mail Merge toolbar)

Displays in the Data Form dialog box the data records you want merged with the active main document.


To replace all forms of the word in the Find What box with appropriate forms of the word in the Replace With box, select the Find All Word Forms check box. The Find What and Replace With words should be of the same form; for example, both nouns or both verbs.

Note   This option is not available if you've selected the Use Pattern Matching or Sounds Like check box.


To find all forms of the word in the Find What box, select the Find All Word Forms check box. For example, if you type "sit", you'll also find "sitting" and "sat."

Note   This option is not available if you've selected the Use Pattern Matching or Sounds Like check box.


Promote button (Outlining toolbar)

Assigns a selected paragraph to the next-higher heading level and applies the corresponding heading style.


Demote button (Outlining toolbar)

Assigns a selected heading to the next-lower heading level and applies the corresponding heading style.


Demote to Body Text button (Outlining toolbar)

Changes a selected heading to body text and applies the Normal style.


Move Up button (Outlining toolbar)

Moves a selected paragraph and its collapsed (temporarily hidden) subordinate text above the preceding displayed paragraph.


Move Down button (Outlining toolbar)

Moves a selected paragraph and its collapsed (temporarily hidden) subordinate text below the following displayed paragraph.


Expand button (Outlining toolbar)

Displays collapsed (temporarily hidden) subheadings and body text of a selected heading one level at a time.


Collapse button (Outlining toolbar)

Hides body text and subheadings of a selected heading one level at a time.


Show Heading 1–8 buttons (Outlining toolbar)

Displays the indicated number of heading levels.


Show All button (Outlining toolbar)

Displays all heading levels and body text.


Show First Line Only button (Outlining toolbar)

Hides all but the first line in each paragraph of body text. An ellipsis (...) indicates that additional lines are hidden.


Show Formatting button (Outlining toolbar)

Shows or hides character formatting (such as bold and italic) in outline view.


Master Document View button (Outlining toolbar)

Switches a document between outline view and master document view.


Page Setup command (File menu)

Changes margins, paper source, paper size, and page orientation for the entire document, the current section, or for selected sections of a document.


To repaginate documents automatically as you work, select the Background Repagination check box.


To change how Word aligns text vertically on a page, click an option in the Vertical Alignment box.


 To indicate where on the page you want the current section to start, select an option in the Section Start box.


To set line numbering options, click Line Numbers.


To prevent endnotes from being printed at the end of the current section, select the Suppress Endnotes check box. Word will print the endnotes from the current section in the next section, before the endnotes in that section.


To create one header or footer for even-numbered pages and a different header or footer for odd-numbered pages, select the Different Odd And Even check box.

To create a different header or footer on the first page of a section or document that is different from the header or footer used in the rest of the document, select the Different First Page check box.


Page Numbers command (Insert menu)

Inserts, formats, and positions page numbers within a header or footer.


To specify whether Word should print page numbers at the bottom of the page (footer) or at the top of the page (header), click an option in the Position box.


To display a page number on the first page of a document or section, select the Show Number On First Page check box.


To set line numbering for the section that contains the insertion point, click the Add Line Numbering check box.


To specify the format you want for page numbers, click an option in the Number Format box.


To set the starting number for the first line of the section, enter the number in the Start At box.


To set the distance between the right edge of line numbers to the left edge of the document text, enter the distance in the From Text box. The default distance, Auto, is 0.25 inch for a single column and 0.13 inch for newspaper-style columns.


To set the increments of line numbers to print, enter the number in the Count By box. For example, to print line numbers 5, 10, 15, 20, and so on, type 5 in the Count By box.


To specify where you want to restart numbering lines, click an option under Numbering.


To position the page number in the left, middle, or right side of the header or footer, click Left, Center, or Right. If your document has mirror margins and you want the page number to appear on the inside or outside of the page, click Inside or Outside. To use mirror margins, click Page Setup on the File menu, click the Margins tab, and then select the Mirror Margins check box.


To set formatting options for page numbering, click Format.


 Shows where page numbers will be positioned, based on the choices made in the Alignment and Position boxes.


To include the chapter number of a document in a page number — for example, II-1, II-2, and so on — select the Include Chapter Number check box.


To select the heading style applied to the chapter titles in the document, click an option in the Chapter Starts With Style box.


To select the separator character you want to appear between a chapter number and a page number, click an option in the Use Separator box.


Determines where page numbering starts in a document.


To continue the page numbering sequence from the previous section, click Continue From Previous Section.


To set the starting number you want to print on the first page of the section that contains the insertion point, enter the number in the Start At box.


To specify the amount of space between lines and paragraphs, enter the settings you want under Spacing.


To specify the amount of vertical space between lines of text, click an option in the Line Spacing box.


To specify the line spacing you want, enter a number in the At box. This option is available only if you select At Least, Exactly, or Multiple in the Line Spacing box.


To specify the position of text in relation to the left and right margins, enter the settings you want under Indentation.


To indent a paragraph from the left margin, enter the amount of indentation in the Left box. If you want text to appear in the left margin, enter a negative number.


To indent a paragraph from the right margin, enter the amount of indentation in the Right box. If you want text to appear in the right margin, enter a negative number.


To specify the way you want the first line of each selected paragraph indented, click an option in the Special box.


To specify the amount of indentation for a first-line or hanging indent, enter the amount in the By box.


To change the amount of space before the first line of each selected paragraph, enter a number in the Before box.


To change the amount of space after the last line of each selected paragraph, enter a number in the After box.


To change the position of selected paragraphs in relation to the indents, click an option in the Alignment box. To align text relative to the left and right margins, make sure the paragraphs are not indented.


To set or change tab stops in selected paragraphs, click Tabs.


To specify how Word handles line breaks and page breaks for selected paragraphs, select the options you want under Pagination.


To prevent Word from printing the last line of a paragraph by itself at the top of a page (widow) or the first line of a paragraph by itself at the bottom of a page (orphan), select Widow/Orphan Control.


To prevent a page break within a paragraph, select Keep Lines Together.


To prevent a page break between the selected paragraph and the following paragraph, select Keep With Next.


To insert a page break before the selected paragraph, select Page Break Before.


To keep line numbers from appearing next to lines in selected paragraphs in sections of a document that have line numbering, select Suppress Line Numbers.


To exclude selected paragraphs from automatic hyphenation, select Don't Hyphenate.


Increase Indent button (Formatting toolbar)

To indent the selected paragraph to the next tab stop, click the Increase Indent button.


Decrease Indent button (Formatting toolbar)

To indent the selected paragraph to the previous tab stop, click the Decrease Indent button.


Align Left button (Formatting toolbar)

To align selected text at the left indent, click the Align Left button. If you want to align a paragraph relative to the left margin, make sure the paragraph is not indented.


Center button (Formatting toolbar)

To center selected text, click the Center button.


Align Right button (Formatting toolbar)

To align selected text at the right indent or right margin, click the Align Right button. If you want to align a paragraph relative to the right margin, make sure the paragraph is not indented.


Tabs command (Format menu)

Controls the position and alignment of tab stops and determines the type of leader character.


To change the default spacing between tab stops, enter a number in the Default Tab Stops box.


To fill the empty space to the left of a tab stop with a leader line, click the dotted, dashed, or solid line option.


To create a new tab stop, enter the measurement. To change a tab stop, click the measurement and then enter a measurement in the Tab Stop Position box.


To set a tab stop for selected paragraphs at the position you type in the Tab Stop Position box, click Set.


To clear a tab stop at a position you have selected in the Tab Stop Position box, click Clear.


To clear all custom tab stops in the selected paragraphs, click Clear All.


Lists the tab stops that will be cleared from the selected paragraphs when you click OK.


Drop Cap (Format)

Formats a letter, word, or selected text with a large initial—or "dropped"—capital letter.


To insert a dropped and left-aligned capital letter, inside the main text area, click Dropped.


To insert a dropped capital letter in the left margin, beginning at the first line of the paragraph, click In Margin.


To remove dropped-capital-letter formatting from the selected paragraph, click None.


 To select the position you want for the dropped capital letter, click an option under Position.


To change the font for a dropped capital letter, click a font name.


To specify the number of lines you want the dropped capital letter to extend downward from the top line of the paragraph, click a number in the Lines To Drop box.


To specify the amount of space you want between the dropped capital letter and the text in the body of the paragraph, enter a measurement in the Distance From Text box.


Borders button (Formatting toolbar)

Displays the Borders toolbar so you can quickly add borders to selected paragraphs, table cells, frames, and graphics.


To select the type of preset border you want, click an option under Presets.


To add borders to or remove borders from paragraphs, table cells, frames, or graphics, click the sides of the model under Border.


To specify the amount of space you want between the text and the border, enter a measurement in the From Text box.


To remove borders from paragraphs, table cells, graphics, or frames, click None.


To close the Paragraph Borders And Shading dialog box and display the Borders toolbar, click Show Toolbar.


Borders And Shading command (Format menu)

Adds borders and shading to selected paragraphs, table cells, frames, or graphics.


To change shading on selected paragraphs, table cells, frames, or graphics, click the options you want under Fill.


To remove shading from selected paragraphs, table cells, frames, or graphics, click None.


To apply custom shading patterns or shading in densities from 5 percent to 90 percent, click an option under Shading. Clear applies the selected background color; Solid applies the selected foreground color.


To specify the color of dots and lines in the selected shading pattern, click a color in the Foreground box.


To specify the background color of the selected pattern, click a color in the Background box.


Line Style box (Borders toolbar)

Specifies the width of a border.


Top Border button (Borders toolbar)

Adds borders to or removes borders from the top of selected paragraphs, table cells, frames, or graphics.


Bottom Border button (Borders toolbar)

Adds borders to or removes borders from the bottom of selected paragraphs, table cells, frames, or graphics.


Left Border button (Borders toolbar)

Adds borders to or removes borders from the left side of selected paragraphs, table cells, frames, or graphics.


Right Border button (Borders toolbar)

Adds borders to or removes borders from the right side of selected paragraphs, table cells, frames, or graphics.


Inside Border button (Borders toolbar)

Adds or removes borders between selected paragraphs or table cells.


Outside border button (Borders toolbar)

Adds or removes borders around selected paragraphs, table cells, frames, or graphics.


No Border button (Borders toolbar)

Removes borders from selected paragraphs, table cells, frames, or graphics.


Shading (Borders toolbar)

Applies your choice of shading to selected paragraphs, table cells, and frames.


To insert a box around your selection, click Box.


To create a shadowed border or box around your selection, click Shadow.


Show/Hide button (Standard toolbar)

Displays nonprinting characters such as tab characters, paragraph marks, and hidden text.


Justify button (Formatting toolbar)

Aligns or justifies text at the left and right paragraph indents.


Break command (Insert menu)

Inserts a page break, column break, or section break at the insertion point. Breaks in a Word document appear on the screen as labeled, dotted lines, except in page layout view and print preview, where you see how the page will look when printed.


To insert a manual page break, click Page Break.


To specify where you want the first page of the new section to begin and the previous section to end, click an option under Section Breaks.


To indicate whether you want to insert a page, column, or section break, click an option under Insert.


To break the page at the section break and start the next section at the top of the next page, click Next Page.


To have the first page of the new section immediately follow the previous section without inserting a page break, click Continuous.


To start the next section on the next even-numbered page, click Even Page.


To start the next section on the next odd-numbered page, click Odd Page.


To specify the orientation of a page, click an option under Orientation.


To set the paper size available for your printer, click an option in the Paper Size box.


To print the document so that the short edge of the paper is horizontal, click Portrait.


To print the document so that the long edge of the paper is horizontal, click Landscape.


To set the top margin, enter the distance between the top of the page and the top of the first line on the page in the Top box.


To select the tray from which you want to draw the first page of each section, click an option in the First Page box .


To set the bottom margin, enter the distance between the bottom of the page and the bottom of the last line on the page in the Bottom box.


To set the left margin, enter the distance between the left edge of the page and the left end of each line with no left indent.


To set the right margin, enter the distance between the right edge of the page and the right end of each line with no right indent.


To set the distance between the left edge of the page and the left end of each line with no indent on odd-numbered pages, and the distance between the right edge of the page and the right end of each line with no indent on even-numbered pages, enter the distance in the Inside box.


To set the distance between the right edge of the page and the right end of each line with no right indent on odd-numbered pages, and the distance between the left edge of the page and the left end of each line with no left indent on even-numbered pages, enter the distance in the Outside box.


To allow extra space for binding, enter the amount of extra space you want to add to the margin in the Gutter box. Word adds the extra space to the left margin of all pages if you clear the Mirror Margins check box, or to the inside margin of all pages if you select the Mirror Margins check box.


To set the distance from the top and bottom edge of the page to the header and footer, enter a number in the Header box or Footer box under From Edge. Word measures the distance from the edge of the page to the top edge of the header and the bottom edge of the footer.


To print on both sides of the page, select the Mirror Margins check box. The inside margins of facing pages are the same width and the outside margins are the same width.


To specify the area of the document whose margins you want to change, click an option in the Apply To box.


To save all changes made in the Page Setup dialog box as the new default settings, click Default.


Select the tray from which you want to draw the pages after the first page of each section.


Picture command (Format menu)

Specifies the cropping measurements, scaling proportions, and size controls of the selected imported graphics.


Convert command (Edit menu, Picture Object submenu)

Converts a selected embedded object to a different file format.


Crop From (Format menu, Picture command, Picture dialog box)
To specify the cropping measurements for a selected graphic, enter a number in the Crop From box. Use negative numbers to add white space around the selected graphic.


File Name (Insert menu, Picture command, Insert Picture dialog box)
To specify the document you want to search for, enter the filename in the File Name box.


Find Now button (Insert menu, Picture command, Insert Picture dialog box)
To search for the document listed in the File Name box, click the Find Now button.


Frame button (Format menu, Picture command, Picture dialog box)
To modify the frame around a selected framed graphic, click Frame.


Height (Format menu, Picture command, Picture dialog box, Scaling)
To change the height of a graphic, enter a number in the Height box. To make the graphic taller, enter a number greater than 100; to make it shorter, enter a number less than 100.


Link To File (Insert menu, Picture command, Insert Picture dialog box)
To create a link between your document and a graphic file, select the Link To File check box.


List Files Of Type (Insert menu, Picture command, Insert Picture dialog box)
To specify the type of document you want to list in the File Name window, click an option in the Files Of Type box.


Open command (Edit menu, Picture Object submenu)

Opens a window in which you can edit the selected object.


Original Size (Format menu, Picture command, Picture dialog box)
Indicates the size of the graphic when you first added it to your document.


Picture command (Edit menu)

Opens a window so you can edit the selected object.


Picture Object command (Edit menu)

Displays the Open and Convert commands so you can edit a picture or convert it to another application for editing.


Reset (Format menu, Picture command, Picture dialog box)
To return the selected graphic to its original size, click Reset.


Save Picture In Document (Insert menu, Picture command, Insert Picture dialog box)
To save a picture and all its linked information as part of your Word document, select the Save Picture In Document check box. Saving a picture in a document can considerably increase the size of your document.


Scaling (Format menu, Picture command, Picture dialog box)
To change the width and height of a selected graphic by a specific percentage, enter numbers in the boxes under Scaling.


Size (Format menu, Picture command, Picture dialog box)
To change the width and height of a selected graphic by altering its measurements, enter numbers in the boxes under Size.


Width (Format menu, Picture command, Picture dialog box, Scaling)
To change the width of a selected graphic, enter a number in the Width box under Scaling. To make the graphic wider, enter a number greater than 100; to make it thinner, enter a number less than 100.


Width (Format menu, Picture command, Picture dialog box, Size)
To change the width of a selected graphic, enter a number in the Width box.


Close Picture button (Picture toolbar)

Closes the active picture editing window.


Reset Picture Boundary button (Picture toolbar)

Resets the boundary so that it fits around the drawing objects in the Picture Editing window.


Frame command (Format menu)

Formats a selected frame.


Text Wrapping (Format menu, Frame command, Frame dialog)
To specify whether or not you want text to wrap around the selected frame, click None or Around.


Size (Format menu, Frame command, Frame dialog)
To specify the width and height of the selected frame, click the options you want on the Width and Height drop-down lists. For example, if you want an exact frame size, click Exactly on both drop-down lists, and then enter a precise measurement in the At boxes.


Horizontal (Format menu, Frame command, Frame dialog)
To set the horizontal specifications for your frame, click the options you want in the Position and Relative To drop-down lists, and then enter the amount of space you want between the frame and the text on the left and right.


Vertical (Format menu, Frame command, Frame dialog)
To set the vertical specifications for your frame, click the options you want in the Position and Relative To drop-down lists, and then enter the amount of space you want between the frame and the text on the top and bottom. To have the frame move when text moves, select the Move With Text check box. To lock the frame's anchor to a particular paragraph, select the Lock Anchor check box.


Print Preview command (File menu)

Shows how a document will look when you print it. Use the Print Preview toolbar to make changes before you print.


Magnifier button (Print Preview toolbar)

To magnify a page in print preview, click the Magnifier button, and then click the document. When the mouse pointer changes to a magnifying glass, click the document to zoom in or out. Magnifying a page does not affect printing size.


One Page button (Print Preview toolbar)

To display one page at a time in print preview, click the One Page button.


Multiple Pages button (Print Preview toolbar)

To display two or more pages on the screen in print preview, click the Multiple Pages button, and then drag to select the number of pages.


View Ruler button (Print Preview toolbar)

To display or hide the horizontal and vertical rulers in print preview, click the View Ruler button.


Shrink To Fit button (Print Preview toolbar)

To reduce the number of pages in a document by one so that you can prevent a small portion of a document from spilling onto another page, click the Shrink To Fit button.


To print a document with minimal formatting, select the Draft Output check box. Some printers don't support this option.


To print pages in reverse order, beginning with the last page, select the Reverse Print Order check box. Don't select this option if you're printing an envelope.


To update all fields in a document before you print it, select the Update Fields check box.


To update any linked information in a document before you print it, select the Update Links check box.


To continue working in Word while you print a document, select the Background Printing check box. Background printing uses additional system memory; to speed up printing, clear the Background Printing check box.


To print the document and any related information, select the information you want under Include With Document.


To print summary information on a separate page after printing the document, select the Summary Info check box. Word stores summary information on the Summary tab (File menu, Properties command).


To print field codes instead of field results, select the Field Codes check box.


To print annotations at the end of a document, beginning on a new page, select the Annotations check box.


To print hidden text in a document, select the Hidden Text check box. Word doesn't print the dotted underline that appears on the screen under hidden text.


To print drawing objects created in Word that appear in the document, select the Drawing Objects check box.


To print only the information that users enter in a form field in an online or preprinted form, select the Print Data Only For Forms check box.


To identify the tray your printer will use to print a document, select the tray in the Default Tray box.


To print the selected page or the page that contains the insertion point, click Current Page.


To print only the selected portion of the document, click Selection.


To print specific pages, type the page numbers. For more information, click  [image].


To change the default printer settings, click Options.


To print information about a document or its related Word settings, click the information you want to print in the Print What box.


To specify the portion of the document you want to print, click an option under Page Range. If you click Pages, you must also enter the page numbers or page ranges you want.


Identifies the active printer.


Displays the selected method for placing an envelope in the printer tray. Word selects the best option for the currently selected printer.


To specify whether you'll place an envelope in the printer tray face up or face down, click either Face Up or Face Down. Word selects the best option for the currently selected printer.


To reverse the proposed direction of an envelope when you insert it in the printer, check the Clockwise Rotation check box. Some printers don't support this option.


Shows the printer tray that Word will use to feed the envelope into the printer. Word selects the best option for the currently selected printer.


To reset the printing options to the settings proposed by Word when you first selected the Printing Options tab, click Reset.


Annotation command (Insert menu)

Inserts an annotation mark, which contains the reviewer's initials and a reference number, into the document, and opens the annotation pane for you to type the annotation text.


Annotations command (View menu)

Opens the annotation pane and displays the annotations that have been inserted into the document.


To view annotations from a single reviewer, click the name of the reviewer.


To insert a voice annotation, click  [image] and record the annotation. To record voice annotations, you must have a microphone. To listen to voice annotations, you must have a sound board installed in your computer.


To close the annotation pane and return to the document window, click Close.


Revisions command (Tools menu)

Turns revision marking on and off. You can move to each revision mark in a document so that you can accept, reject, or ignore each revision.


To set the options for marking, viewing, and printing revision marks, select or clear the options you want.


To mark added, deleted, or moved text or graphics in a document, select the Mark Revisions While Editing check box.


To display revision marks as you review the document, select the Mark Revisions While Editing check box and the Show Revisions On Screen check box.


To print revision marks with the document, select the Mark Revisions While Editing check box and the Show Revisions In Printed Document check box.


To find and select each change in a document so that you can accept, reject, or ignore it, click Review.


To accept all revisions in a document and remove all of the revision marks, click Accept All.


To reject all revisions in a document and remove all of the revision marks, click Reject All.


To compare an open, edited document with the original document, click Compare Versions, and then enter the original document's filename.


To merge revisions and annotations from a revised document into the original document, click Merge Revisions, and then enter the filename of the original document.


To set the formatting that Word uses to display different kinds of revisions — for example, an underline for inserted text and a strikethrough for deleted text — click Options.


Shows the author of the revision, along with the date and time the revision was made.


To move to the previous revision mark, click  [image] Find.


To move to the next revision mark, click  Find [image].


To accept a revision and remove the revision marks, click Accept.


To ignore the suggested change and remove the revision marks, click Reject.


To automatically move to the next revision mark after accepting or rejecting each revision, select the Find Next After Accept/Reject check box.


To hide all revision marks and see how a document would look with all revisions accepted, click Hide Marks. To display all revision marks again, click Show Marks.


Highlight button (Formatting toolbar)

To mark text so it is highlighted and stands out from the rest of the document, click  [image] and then select the text or graphic you want to highlight.

To change the color Word uses to highlight text, click the arrow next to  [image], and then select the color you want.


To display and print the highlighted text in a document, select the Highlight check box.


To change the formatting Word uses to mark added, deleted, and moved text or graphics, click the options you want.


To undo the last acceptance or rejection of a revision, click Undo Last.


To specify how inserted text is displayed using revision marks, select the options you want in the Inserted Text box.


To specify how inserted text is formatted, select an option in the Mark box.


To specify the color that indicates inserted text, select a color in the Color box.

To have Word automatically assign unique colors to the first eight authors who revise a document, click By Author.


To specify how deleted text is displayed using revision marks, specify the options you want in the Deleted Text box.


To specify how deleted text is formatted, select an option in the Mark box.


To specify the color that indicates deleted text, select a color in the Color box. To have Word automatically assign unique colors to the first eight authors who revise a document, click By Author.


To make it easy to find revisions, Word can add vertical revision bars in the margins next to the lines that have changes. Specify the options you want in the Revised Lines box.


To specify the position for the vertical revision bars in the margins, select an option in the Mark box.


To specify the color for revision bars, select a color in the Color box.


Shows how deleted text will be marked in your document.


Shows how inserted text will be marked in your document.


Shows where revision bars will appear in your document.


To change the color Word uses to highlight text, click the arrow and select the color you want.


To compare an edited version of a document with the original version, click the name of the original document or enter its name in the File Name box.


To let reviewers insert annotations and not change the contents of the document, click Annotations.

To let reviewers change a document and track all changes with revision marks, click Revisions.

To ensure that recipients of an electronically routed document don't change a form as they fill it in, click Forms. Recipients can enter information in form fields only.


To combine the annotations and revisions from an open document with the original document, click the name of the original document or enter its name in the File Name box.


Save All command (File menu)

Saves all open documents and templates at the same time. If any open documents have never been saved, the Save As dialog box is displayed so that you can name them.


To speed up saving a document by saving only the changes, select the Allow Fast Saves check box.

When you finish working in the document, clear the Allow Fast Saves check box so that you can save the complete document with a full save.


To display a message each time you quit Word that asks if you want to save any changes made to the default settings, such as the font or the margins, select the Prompt To Save Normal.dot check box.


To reduce the size of the Word document when you import graphics from another platform (such as the Macintosh), select the Save Native Picture Formats Only check box. This saves only the Windows version of the imported graphics.


To let others view your document with the same fonts you used to create it, select the Embed TrueType Fonts check box.


To make sure that you don't lose work, select the Automatic Save Every check box. In the Minutes box, enter the interval at which you want to automatically save open documents, from 1 to 120 minutes. You must still save the document when you finish working on it.


Horizontal ruler

To change the settings for indents, margins, tab stops, and column widths, drag the markers on the horizontal ruler. As you move the insertion point in the document, the markers on the ruler also move to reflect settings for the paragraph that contains the insertion point.


Vertical ruler

To adjust the top and bottom margins of pages and the height of rows in tables, drag the markers on the vertical ruler.


Selection bar

The unmarked column between the left edge of the document window and the left margin of the page. To select text, position the pointer in the selection bar next to the text you want to select, and then click or drag.


Style area

The vertical pane at the left edge of the document window that shows the names of paragraph styles. To adjust the size of the style area, drag its vertical border.


Scroll bars

The shaded bars along the right side and bottom of a document window. To scroll to another part of the document, drag the box or click the arrows in the scroll bar.


Status bar

The bar at the bottom of the document window that displays information about a command or toolbar button, an operation in progress, or the location of the insertion point. The right side of the status bar shows whether modes such as Overtype are turned on. You can double-click the name of a key or mode to turn it on or off. To display or hide the status bar, use the Options command on the Tools menu.


Size command (Control menu)

To use the arrow keys on the keyboard to change the size of the application or document window, click Size.


Picture (Insert menu)

Inserts a graphic created in another application.


To store a link to a graphic in your document instead of storing the graphic itself, clear the Save Picture In Document check box. Storing only the link reduces the size of your document. To edit the graphic in your document, you must select the Save Picture In Document check box.


To break the link between the source file and your document, click Break Link. The embedded data in your file will not be updated if the source file changes. After you break a link, you cannot reconnect it.


To prevent a linked item from being updated, select the Locked check box.


Displays an identifier for the selected link.


File command (Insert menu)

Inserts all or part of a specified file into a Word document.


To insert part of a file, type a bookmark name, a named range (for example, a range of cells in a Microsoft Excel worksheet), or other identifiers in the Range box.


Insert Microsoft Excel Worksheet button (Standard toolbar)

Inserts a new Microsoft Excel worksheet at the insertion point. Drag to select the number of rows and columns.


Database (Insert menu)

Inserts information from a database or other specified data source as a table in your document.


To open a data source file, click Get Data.


To insert specific records from the data source or list the records in a particular order, click Query Options.


To apply a custom table format to your data, including borders and shading, click Table AutoFormat.


To insert the data listed under Data Source, click Insert Data. The data is inserted as a table in your document.


To choose a conversion option, click an item in the Open Data Source box.


To display all available file converters, select the Show All check box.


To specify a range of cells from a spreadsheet, type a cell range in the Named Or Cell Range box. For example, A1:C5 includes the information in cells A1 through C5.


To specify a field in the data source, click a field in the Field box. Specify record selection rules by comparing the field with the information you type in the Compare To box. For example, to retrieve WA records from all of the records in a state field, click State in the Field box, click Equal To in the Comparison box, and then type WA in the Compare To box.


To select the operator you want to use in specifying record selection rules, click an operator in the Comparison box. For more information, click  [image].


To retrieve specific data from the selected field, type the value in the Compare To box. For example, to retrieve all of the records that contain the value "Idaho" from the state field, click State in the Field box, and then type Idaho in the Compare To box.


To delete all settings in the Field, Comparison, and Compare To boxes, click Clear All.


To select records that match two or more filter criteria, click And. To select records that match any of the filter criteria, click Or. This option is available only when one or more filter criteria have been created. For more information, click  [image].


To select the data field by which you want to sort the data records, click a data field in the Sort By box.


To select an additional data field by which to sort records, click a data field in the Then By box.


To delete the criteria from the Sort By and Then By boxes, click Clear All.


Lists all of the available data fields in the selected data source.


Lists all of the data fields that will be inserted into the table. To remove a data field, select it and then click Remove.


To delete all fields from the Selected Fields box, click Remove All.


To select a field in the data source to add to the table, click the field in the Fields In Data Source box, and then click Select. To select more than one field at a time, click additional fields while holding down CTRL.


To select all of the fields in the Fields In Data Source box to add them to the table, click Select All.


To use the field names from the header row of the data source as column headings for the table, select the Include Field Names check box.


To insert all of the records into the table, select the All check box. To insert a range of records, select the From check box, and then type a record number in the From box (to specify the beginning of the range) and another record number in the To box (to specify the end the range).


To insert the data into the table as a field, select the Insert Data As Field check box. Use this option if you want to update the data in your Word document whenever the data source changes.


Displays the list of tables in the selected Microsoft Access database.


Displays the list of queries in the selected Microsoft Access database.


To always retrieve the most up-to-date version of any of the listed queries, select the Link To Queries check box. Select this option if the instructions in the Microsoft Access Database query will change. To ignore changes to the original query instructions, clear the Link To Queries check box.


To display the Structured Query Language instructions used to retrieve the selected table from the database, click View SQL.


Displays a view of the SQL representation of the Microsoft Access query.


Data Form button (Database toolbar)

Inserts data from the selected table into a form.


Manage Fields button (Database toolbar)

Deletes, renames, or inserts field names in the header row of the selected table.


Add New Record button (Database toolbar)

Inserts a blank form for a new record at the bottom of the table.


Delete Record button (Database toolbar)

Deletes the record that contains the insertion point.


Sort Ascending button (Database toolbar)

Sorts the records in the column that contains the insertion point alphabetically (beginning with A) or numerically (beginning with the lowest number).


Sort Descending button (Database toolbar)

Sorts the records in the column that contains the insertion point alphabetically (beginning with Z) or numerically (beginning with the highest number).


Insert Database button (Database toolbar)

Inserts a new database from a selected data source.


Update fields button (Database toolbar)

Updates the records in the selected database field. This button is available only if you've selected the Insert Data As Field check box in the Insert Data dialog box.


Find Record button (Database toolbar)

Searches for specific data records within a selected field.


Mail Merge Main Document button (Database toolbar)

Switches to the main document that is associated with the active mail merge data source.


To select a character to separate the data fields in each data record, click a delimiter in the Field Delimiter box. The field delimiter you choose must be different from the record delimiter. Tabs are the most commonly used field delimiters.


To select a character to separate the data records in a data source, click a delimiter in the Record Delimiter box. The record delimiter you choose must be different from the field delimiter. Paragraph marks are the most commonly used record delimiters.


Spelling button (Standard toolbar)

Checks spelling in the active document, including the text in headers, footers, footnotes, endnotes, and annotations.


To customize the way Word checks spelling in documents, select the options you want.


Spelling command (Tools menu)

Checks spelling in the active document, including the text in headers, footers, footnotes, endnotes, and annotations.


Displays a possible error, such as a misspelled word, a duplicate word, or incorrect capitalization.


To replace the word that Word could not find in the open dictionaries and has displayed in the Not In Dictionary box, accept the word in the Change To box, type the correct word in the Change To box, or select a word in the Suggestions box.

To delete the word in the document, delete the text in the Change To box, and then click Delete. To delete all instances of the word in the document, click Delete All.


Lists suggested replacement words from the main dictionary and open custom dictionaries when you click Suggest or if you have selected the Always Suggest check box on the Spelling tab (Options command, Tools menu).


To add a word that appears in the Not In Dictionary box to a dictionary, select a dictionary, and then click Add.


To leave a word in the Not In Dictionary box unchanged, click Ignore.


To leave all instances of the word in the Not In Dictionary box unchanged during the current Word session, click Ignore All.


To resume the spelling check after you make a change in the document, click Start.


To change the word in the Not In Dictionary box to the word in the Change To box, click Change.

If the Change To box is empty, the button name changes to Delete. Use Delete to delete the selected word.


To change all instances of the word in the Not In Dictionary box to the word in the Change To box, click Change All.

If the Change To box is empty, the button name changes to Delete All. Use Delete All to delete all instances of the selected word from the document.


To add the word in the Not In Dictionary box to the dictionary selected in the Add Words To box, click Add.


To display a list of proposed alternatives for a misspelled word, click Suggest.


To add a word to the AutoCorrect list so that Word can correct it automatically as you type, click AutoCorrect.


To specify the rules that Word uses to check spelling, click Options.


To reverse the most recent actions made during the spelling check, click Undo Last one or more times.


Determines where Word looks for alternative spellings during a spelling check.


To show suggested spellings for misspelled words found during a spelling check, select the Always Suggest check box.


To show correct spellings suggested from the main dictionary, but not from any open custom dictionaries, select the From Main Dictionary Only check box.


To ignore words in uppercase letters or words with numbers when you're checking spelling, select options under Ignore.


To clear the list of words whose spelling you previously chose to ignore so that Word will check all words during the next spelling check in the current Word session, click Reset Ignore All.


Checks spelling automatically and marks errors as you type.


To have Word check spelling automatically as you type, select the Automatic Spell Checking check box.


To hide the wavy red line that denotes possible spelling errors, select the Hide Spelling Errors In Current Document check box.

To display a list of suggested spelling corrections, click a wavy line with the right mouse button.


To choose among different types of installed dictionaries, click a dictionary type (Normal, Legal, Medical, Complete, or Concise) in the Speller Type box.


To check the spelling of a document again after you changed spelling options or opened a custom or special dictionary, click Recheck Document. If this is the first spelling check in this Word session, the button name is Check Document.


To create, edit, add, and delete custom dictionaries, click Custom Dictionaries.


To open a custom dictionary so that you can use it to check spelling, select the check box to the left of the dictionary name.


To open a selected custom dictionary as a Word document so that you can edit it, click Edit.


To add a custom dictionary to the list so that you can use it to check spelling, click Add.


To create a new custom dictionary, click New, and then type a filename.


To remove a selected dictionary from the Custom Dictionaries box, clear the check box to the left of the dictionary name, and then click Remove. The Remove option deletes the dictionary from the Custom Dictionaries box, but does not delete the file from your computer.


To apply language formatting to a custom dictionary, click a language in the Language box.


Displays the location of the selected custom dictionary file.


Language command (Tools menu)

Designates the language of selected text in a document that contains more than one language. When checking spelling in the document, Word automatically switches to the dictionary for the language indicated for each word.


To select the language in which the text is written, click a language in the Mark Selected Text As box.

If you don't have a dictionary for a specific language, click No Proofing at the top of the list.


To change the default language, click Default.

If you change the default language, you may need to purchase and install the language dictionary or other proofing tools for the text you want to check. Contact Alki Software Corporation. If you live in the United States, call (800) 669-9673. If you live outside the United States, call (206) 286-2600.


To allow Word to suggest accent marks for uppercase letters for words formatted in the French language, select the Allow Accented Uppercase check box.


Style box (Formatting toolbar)

To quickly apply a style to selected text, click a style in the Style box.


AutoFormat command (Format menu)

Analyzes a Word document to identify specific elements, and then formats the text by applying styles from the attached template.


To automatically format lists, tables, headings and bulleted items, click AutoFormat As You Type.


To apply the styles from the selected template, double-click the template name; to preview the styles, click the template name and check the Preview box.

To use the current styles applied to the document, click Current.


Sets rules for Word to follow when you use the AutoFormat command. When you click the AutoFormat As You Type option, Word automatically formats elements in your document based on the options you click under Apply As You Type and Replace As You Type.


Style command (Format menu)

Applies a group of formats, such as font, point size, and indents, to selected text. You can also use this command to modify styles, delete styles, or create new styles.


To select the style you want to use, click the style name in the Styles box.


To specify the group of styles you want to appear in the Styles box, select one of the options in the List box.

Styles In Use displays the built-in styles that you have modified or applied, and any styles you have created in the active document.

All Styles displays all styles available to the document.

User-Defined Styles displays only styles you have created for the active document.


To show how a selected paragraph in your document will look with a style applied, click a style name in the Style box.


To show how selected text in your document will look with a style applied, click a style name in the Style box.


Describes the formatting options of the selected style in the Styles box.


To apply the style selected in the Styles box, click Apply.


To create a new paragraph or character style, click New.


To modify the selected style, click Modify.


To delete the selected style, click Delete.


To copy individual styles from other documents or templates to another document or template, click Organizer.


Displays the name of the style you have selected in the Style dialog box.


Displays the style type of your selected character or paragraph style.


To specify an existing style on which to base the formatting of a modified style, click a style name in the Based On box.


To have Word apply an existing style to the next paragraph, click a style name in the Style For Following Paragraph box.

For example, when you press ENTER at the end of a paragraph formatted with the Heading 1 style, Word applies the Normal style to the next paragraph.


Describes the formatting options of the style shown in the Name box.


To add the style to the template attached to the active document, select the Add To Template check box.


To display a list of formatting options you can use to define the style, click Formats, and then click the options you want.


To assign a shortcut key to the style, click Shortcut Key.


To create a new style, type a name in the Name box.


To specify whether you want to create a paragraph or a character style, select an option in the Style Type box. Paragraph styles apply to entire paragraphs; character styles emphasize selected text.


To specify the options you want Word to use with the AutoFormat command, click Options.


AutoFormat button (Standard toolbar)

Analyzes a Word document to identify specific elements, and then automatically formats the text by applying styles from the attached template.


To keep the styles you have already applied in a document, select the Styles check box.


To specify the document elements that Word automatically applies styles to when you use the AutoFormat command on the Format menu, select the options you want under Apply.


To automatically apply Heading 1 through Heading 9 styles, select the Headings check box.


To automatically apply numbered and bulleted list styles when you use the AutoFormat command on the Format menu, select the Lists check box.


To automatically apply paragraph styles to paragraphs that aren't headings or list items, such as Body Text, Inside Address, or Salutation, when you use the AutoFormat command on the Format menu, select the Other Paragraphs check box.


To automatically add bullets to a list, select the Automatic Bulleted Lists check box.


To specify which symbols or characters Word replaces, select the options you want under Replace.


To change straight quotation marks to smart (curly) quotation marks, select the Straight Quotes With Smart Quotes check box.


To replace characters that have been used instead of symbols, select the Symbol Characters With Symbols check box.


To replace ordinals with superscript, select the Ordinals With Superscript check box. For example, you can replace the standard "st" in "1st" with a superscript "st" to raise the characters' position from the baseline.


To replace fractions with the fraction character, select the Fractions (1/2) With Fraction Character check box.


Describes how Word has changed the selected text.


To move to the previous change made by the AutoFormat command, click  [image].


To move to the next change made by the AutoFormat command, click  [image].


To reject the formatting change in the selected text, click Reject.


To display the document as it would look if you accepted all of the changes made by the AutoFormat command, click Hide Marks. Click Show Marks to display the revision marks again.


To restore the automatic formatting change you last rejected, click Undo Last.


To automatically find the next formatting change after you reject a change, select the Find Next After Reject check box.


To customize the look of your document using styles from other templates, click Style Gallery.


To preview the styles applied to your document, a sample document, or a list of styles used in the selected template, click one of the options under Preview.


To display the active document as it will look with styles applied from the selected template, click Document.


To display a sample document with styles from the selected template, click Example.


To display a list of the styles used in the selected template and samples of the style formats, click Style Samples.


To display the style name to the left of each paragraph, enter a positive decimal number in the Style Area Width box. To close the style area, enter a 0 (zero) in the box.


Lists items that are stored in the document or template indicated in the box below the list box. To select an item to copy, delete, or rename, click it in the list box. To select a range of items, click the first item, hold down SHIFT, and then click the last item in the range. To select nonadjacent items, hold down CTRL as you click the items.


Items listed in this box are stored in the template attached to the active document. If you're working with styles, you can list the styles defined in the active document and copy styles from one document to another. To list items that are stored in a different template or document, click Close File, and then click Open File to open the template or document you want.


Items listed in this box are stored in the Normal template. To list items that are stored in a different template or document, click Close File, and then click Open File to open the template or document you want.


To copy items from one template to the other, click the items in either list box, and then click Copy.


To delete items from either list box, click the items, and then click Delete.


To rename an item in either list box, click the item, and then click Rename.


To list items that are stored in a different template, click Close File. Then click Open File and open either the template you want or a document based on that template.


Displays information about the selected item.


To rename the selected item, type a name in the New Name box. You cannot rename a built-in style; if you try to do this, Word adds the name you typed as an alias for the style.


Gridlines command (Table menu)

Displays dotted gridlines to help you see which cell you're working in.


Merge Cells command (Table menu)

Combines the contents of adjacent cells in the same row into a single cell. This command is available only when you select two or more cells in a row.


Split Cells command (Table menu)

Splits a cell horizontally into multiple cells. A cell is split according to the number of paragraph marks in it.


Split Table command (Table menu)

Divides a table into two parts and inserts a paragraph mark above the row that contains the insertion point.


Convert Text To Table command (Table menu)

Converts selected text to a table. Make sure that you add separator characters, such as tabs or commas, before using this command.


Convert Table To Text command (Table menu)

Converts a selected table or selected table rows to text, separating the contents of the cells in each row with the separator character you specify. This command is available only when you select an entire table or entire rows in a table.


Select Row command (Table menu)

Selects the row that contains the insertion point.


Select Column command (Table menu)

Selects the column that contains the insertion point.


Select Table command (Table menu)

Selects the table that contains the insertion point.


Cell Height And Width command (Table menu)

Adjusts the formatting of rows and columns in a table.


Table AutoFormat command (Table menu)

Automatically applies formats, including predefined borders and shading, to a table. Automatically resizes a table to fit the contents of the table cells.


Formula command (Table menu)

Performs mathematical calculations on numbers.


Headings command (Table menu)

Designates the selected rows to be a table heading that is repeated on subsequent pages if the table spans more than one page. This command is available only if the selected rows include the top row of a table.


To display a series of dialog boxes that lead you through the steps of creating a table, click Wizard.


Insert Table button (Standard toolbar)

Inserts a table with the number of rows and columns you specify.


Insert Cells/Rows/Columns button (Standard toolbar)

Inserts the number of cells, rows, or columns you select.


Insert Cells button

Inserts the number of cells you select. This button is available only when you've selected one or more cells and their end-of-cell marks.


Insert Rows button

Inserts the number of rows you select. This button is available only when you've selected one or more rows.


Insert Columns button

Inserts the number of columns you select.


Delete Cells button

Deletes selected cells.


Delete Columns button

Deletes selected columns.


Delete Rows button

Deletes selected rows.


Table Gridlines button

Displays dotted gridlines to help you see which cell you're working in.


Table AutoFormat button

Automatically applies formats, including predefined borders and shading, to a table. Automatically resizes a table to fit the contents of the table cells.


AutoSum button

Inserts an = (Formula) field that calculates and displays the sum of the values in table cells above or to the left of the cell containing the insertion point.


To select the borders and shading you want, click a format in the Formats box. To remove borders and shading, click None.


To apply the default table formats assigned to the selected format, select the check boxes for the options you want under Formats To Apply.


To apply special formats to particular elements in the table, select the check boxes for the options you want under Apply Special Formats To.


Insert Cells/Rows/Columns command (Table menu)

Inserts the number of cells, rows, or columns you select.  This command is available only when you've selected one or more end-of-cell marks.


Insert Table command (Table menu)

Inserts a table with the number of rows and columns you specify.


To specify row height, enter a height in the At box. If you've selected the At Least option in the Height Of Rows box, rows will be at least the height you entered in the At box; if you've selected the Exactly option, rows will be exactly this height.


To specify the amount of blank space between the column boundaries and text or graphics in adjacent selected columns, enter a number in Space Between Columns box. This number affects the entire row that contains the selection, whereas the Width Of Columns option affects only the selected cells.


To align selected rows at the left page margin, select the Left box.


To center selected rows between the left and right page margins, select the Center check box.


To align selected rows at the right page margin, select the Right check box.


To allow the text in a table row to split across a page break, select the Allow Row To Break Across Pages check box.


To select the preceding row so that you can format it quickly, click Previous Row.


To select the next row so that you can format it quickly, click Next Row.


To specify the width of the selected cells or columns, enter a number in the Width Of Columns box.


To specify the height of the selected rows, click the option you want in the Height of Rows box. For more information, click  [image].


To select the preceding column so that you can format it quickly, click Previous Column.


To select the next column so that you can format it quickly, click Next Column.


To automatically resize selected columns within the table, click AutoFit.


To specify the number of columns in a table, enter a number in the Number Of Columns box.


To specify the number of rows in a table, enter a number in the Number Of Rows box.


To specify the width of columns in a table, enter a number in the Column Width box. Auto inserts columns of equal size between the document margins.


Displays the predefined format selected in the Table AutoFormat dialog box.


To start the Table Wizard, which leads you through the steps of creating a table, click Wizard.


To automatically apply predefined formats to a table, including borders and shading, click AutoFormat.


To number selected cells across rows, click Number Across Rows.


To number selected columns down, column by column, click Number Down Columns.


To insert only one number in a cell, regardless of the number of paragraphs contained in the cell, select this check box.


To delete the selected cells and move the remaining cells in the row to the left, click Shift Cells Left.


To delete the selected cells and move the remaining cells in the column up, select the Shift Cells Up check box.


To delete all rows containing the selected cells and move the remaining rows up, select the Delete Entire Row check box.


To delete all columns containing the selected cells and move the remaining columns to the left, select the Delete Entire Column check box.


To specify the number of columns you want the select cells split into, enter a number in the Number Of Columns box.


To specify the number of columns you want, enter a number in the Number Of Columns box.


Indicates the number of rows Word will insert.


Delete Cells/Rows/Columns command (Table menu)

Deletes the selected cells or the cell that contains the insertion point. If you select an entire row or column, the command changes to Delete Rows or Delete Columns, respectively.


To convert text to a table, with each paragraph mark in the text converted to a column marker, select the Paragraphs check box.


To convert text to a table, with each comma in the text converted to a column marker, select the Commas check box.


To convert text to a table, with each tab stop in the text converted to a column marker, select the Tabs check box.


To convert text to a table, with the character you specify converted to a column marker, select the Other check box, and then type a character in the box to the right of the check box.


To specify a formula, select a function in the Paste Function box, or type an equal sign (=) followed by the function name in the Formula box.


To specify a number format, enter a format in the Number Format box.


To specify a function to appear in the Formula box, click a function in the Paste Function box. For more information, click  [image].


To specify a bookmark to appear in the Formula box, click a bookmark in the Paste Bookmark box.


To specify the distance between the left page margin and the left edge of the text in selected rows, enter a number in the Indent From Left box.


To insert new cells to the left of the selected cells, select the Shift Cells Right check box.


To insert new cells above the selected cells, select the Shift Cells Down check box.


To insert an entire row above the row that contains the selection, select the Insert Entire Row check box.


To insert an entire column to the left of the column that contains the selection, select the Insert Entire Column check box.


To convert a table to text, with each cell converted to a separate text paragraph, select the Paragraph Marks check box.


To convert a table to text, with each column marker converted to a tab, select the Tabs check box.


To convert a table to text, with each column marker converted to a comma, select the Commas check box.


To convert a table to text, with each column marker converted to the character you specify, select the Other check box, and then type a character in the box to the right of the check box.


Templates command (File menu)

Allows you to update a document's styles, attach a different template to the document, and use macros and other items stored in another template. You also use this command to load add-in programs in Word.


Shows the template that's attached to the active document. To attach a different template, click Attach.


To update the styles in the active document to match the styles in the attached template each time you open the document, select the Automatically Update Document Styles check box.


To use macros, AutoText entries, and custom command settings that are stored in a template other than the attached template or Normal, load the template as a global template. To use installed add-in programs in the current Word session, load the add-in into Word.


To load a template or add-in that isn't listed under Global Templates And Add-ins, click Add. If the template or add-in is listed, select the item's check box.


To remove a template or add-in from the list box under Global Templates And Add-ins, click Remove. To unload an item from Word but leave it in the box, clear its check box.

If the template or add-in is stored in the Startup file location you specified on the File Locations tab (Tools menu, Options), you must remove it from the Startup folder to prevent it from loading and to remove it from the list box.


Shows the location of the template or add-in selected in the box under Global Templates And Add-ins.


To copy, delete, or rename styles, macros, AutoText entries, or toolbars, click Organizer.


Thesaurus command (Tools menu)

Replaces a word or phrase in the document with a synonym, antonym, or related word.


To insert a term that best matches the context of the selected word or phrase under Meanings, click the word.

If Word does not find a synonym, antonym, or related word for the selected word or phrase, the Meanings box displays an alphabetical list of entries similar in spelling to the selected word or phrase.


To replace the selected word or phrase with the word or phrase in the Replace With box, click Replace.

If the document or paragraph is empty when you click the Thesaurus command, the name of the button changes to Insert. The Insert button is available as soon as you type in the Insert box.


Displays the word or phrase you selected before clicking the Thesaurus command, or displays the last word you looked up. If the selected word is not in the thesaurus, the name of the box changes to Not Found.

You can also type a word in the Insert box, and then click the Look Up button.


To display a list of synonyms for the word in the Replace With or Looked Up box, click Look Up.


To display the last word that was looked up, its meanings, and synonyms for it, click Previous.


Displays all synonyms, antonyms, or related words for the word you select in the Meanings or Alphabetical List box.

If the document or paragraph is empty when you click the Thesaurus command, the name of the Replace With box is Insert. When the box changes to Insert, you can type a word in it, and then click Look Up.


Index And Tables command (Insert menu)

Creates indexes, tables of contents, tables of figures, tables of authorities, and other similar tables.


To list index subentries below main entries, click Indented under Type. To list index subentries on the same line as the main entries, click Run-in.


Formats (Index and Tables dialog,Index tab)
To use one of the built-in formats, click a format in the Formats box. To create your own format, click From Template, and then click Modify.


Columns (Index and Tables dialog,Index tab)
To indicate the number of columns on each page of the index, enter a number in the Columns box. To use the same number of columns as in the document, click Auto in the Columns box.


Tab Leader (Index and Tables dialog,Index tab)
To add dots, lines, or dashes between entries and page numbers, click an option in the Tab Leader box. This option is available only when the Right Align Page Numbers check box is selected.


Right align page number (Index and Tables dialog, Index tab)
To align page numbers with the right margin, select the Right Align Page Numbers check box.


Mark Entry (Index and Tables dialog, Index tab)
To mark text in the document as an index entry, click Mark Entry.


Automark (Index and Tables dialog, Index tab)
To create an index by using an index file that automatically marks the entries, click Automark, and then open the index file.


Modify (Index and Tables dialog, Index tab)
To specify custom formatting for an index, table of contents, or other table, click Modify. This button is available only when you select From Template from the Formats box.


Show page numbers (Index and Tables dialog,Table of Contents Tab)
To display page numbers for each entry in a table, select the Show Page Numbers check box.


SHow Levels (Index and Tables dialog,Table of Contents Tab)
To specify the number of levels to display in a table of contents, select a number. The levels are determined by heading styles.


Options (Index and Tables dialog,Table of Contents Tab)
To build a table of contents by using field entries instead of styles, or to specify custom heading styles to use in building a table of contents, click Options.


Include Label and number (Index and Tables dialog,Table of Figures tab)
To include caption labels in the table of figures, select the Include Label And Number check box.


Options (Index and Tables dialog,Table of Figures tab)
To build a table of figures by using field entries rather than styles, or to specify custom styles to use in building a table of figures, click Options.


Use Passim (Index and Tables dialog,Table of authorities tab)
To replace five or more page references to the same authority with the text "Passim," select the Use Passim check box.


Keep Original Formatting (Index and Tables dialog,Table of authorities tab)
To retain formatting on long citations, select the Keep Original Formatting check box.


Category (Index and Tables dialog,Table of authorities tab)
To specify which category of references to compile, click a category in the Category box.


Tab Leader (Index and Tables dialog,Table of authorities tab)
To add dots, lines, or dashes between entries and page numbers, click an option in the Tab Leader box.


Mark Citation (Index and Tables dialog,Table of authorities tab)
To specify which citations to include in a table of authorities, select the citation and click Mark Citation.


Selected text (Mark Citation Dialog)
To edit and format a long citation, select the text in the document, and then edit the selected text in the Selected Text box. The changes you make appear in the compiled table of authorities, but they do not change the text in the document.


Category (Mark Citation Dialog)
To assign a selected citation to a category, click a category in the Category box. To create a custom category, click the Category button.


Short Citation (Mark Citation Dialog)
To edit and format a short citation, select the text in the document, and then edit the selected text in the Short Citation box.


Long Citation (Mark Citation Dialog)
To display a long citation for any short citation, click the short citation in the Short Citation box.


Next Citation (Mark Citation Dialog)
To find the next citation, click Next Citation.


Mark (Mark Citation Dialog)
To add a citation to the table of authorities, select the citation in the document, edit the citation in the Short Citation box, and then click Mark.


Mark all (Mark Citation Dialog)
To add all citations to a table of authorities that exactly match the selection, edit the citation in the Short Citation box, and then click Mark All.


Category Button (Mark Citation Dialog)
To add a custom category for a table of authorities, click Category.


Main entry (Mark Index Entry Dialog)
To create a main entry, select text in the document or enter text in the Main Entry box, and then click Mark.


Subentry (Mark Index Entry Dialog)
To create a subentry, enter text in the Subentry box.


Cross reference (Mark Index Entry Dialog)
To create a cross-reference, click Cross-reference, and then enter the text for the cross-reference in the Cross-reference box.


Current page (Mark Index Entry Dialog)
To list the current page number for the selected index entry, click Current Page.


Page range/bookmark (Mark Index Entry Dialog)
To use a range of pages in an index, the page range must first be marked with a bookmark. To select a bookmark, click the bookmark name in the Bookmark box.


Page number format (Mark Index Entry Dialog)
To apply bold or italic formatting to a page number, select the Bold or Italic check box.


Mark (Mark Index Entry Dialog)
To add an entry to an index, select the entry in the document, edit the selection in the Main Entry box, and then click Mark.


Mark All (Mark Index Entry Dialog)
To add all entries to an index that exactly match the selection, edit the entry in the Main Entry box, and then click Mark All.


Category (Edit Category Dialog)
To change the title of a category, click the title you want to change in the Category box, enter the new title in the Replace With box, and then click Replace. To add a new category, click a number in the Category box, enter the new title in the Replace With box, and then click Replace.


Styles (Table of contents Options Dialog)
To use styles to build a table of contents, select the Styles check box.


Available styles/Toc Level (Table of contents Options Dialog)
To use an available style to build a table of contents, enter the number of the table of contents level you want to correspond to the style listed under Available Styles.


Table entry fields (Table of contents Options Dialog)
To build a table of contents by using table entry fields rather than styles, select the Table Entry Fields check box.

For more information, click  [image].


Reset (Table of Contents Options Dialog)
To restore the heading style for a table of contents as Heading 1 through Heading 3, click Reset.


Style (Table of Figures Options Dialog)
To use a style other than Caption to build a table of figures, select the Style check box, and then click a style in the Style box.


Table entry fields (Table of Figures Options Dialog)
To build a table of figures from table entry fields rather than from styles, select the Table Entry Fields check box.


Table Identifier (Table of Figures Options Dialog)
To use table entry fields, click the letter in the Table Identifier box that you used for caption labels. When you use table entry fields rather than styles to build a table of figures, you must assign a table identifier as the first letter in each caption in the document.

For more information, click  [image].


Update page numbers only (Update Table of Contents Dialog)
To update only the page numbers in a table of contents or other table, click Update Page Numbers Only. The table retains any direct formatting you applied.


Update entire table (Update Table of Contents Dialog)
To update the entire table of contents, click Update Entire Table. Any direct formatting you applied to the table will be replaced with the table formatting.


Displays the selected text for a table of contents entry. You can edit the table of contents entry in the Entry box. Only the table of contents entry, and not the text in the document, is affected.


Table Identifier (Mark Table of Contents Entry dialog)
To assign entries to more than one table, select a different identifier in the Table Identifier box for each table type. For example, mark all table of contents entries with a "C," and mark all table of figures entries with an "F."


Level (Mark Table of Contents Entry Dialog)
To specify a table of contents level for an entry, click a level number in the Level box.


Mark (Mark Table of Contents Entry dialog)
To include the text in the Entry box in a table of contents or table of figures, click Mark.


To display the shortcut key in the ToolTip for a toolbar button (if one is available), select the With Shortcut Keys check box.


To create a custom toolbar, click New.


To name a new toolbar, type a name in the Toolbar Name box.


To store a new toolbar in a specific template, click the template name in the Make Toolbar Available To box.


Displays the name of the command, macro, font, AutoText entry, or style to which you want to assign a custom toolbar button.


To change the image on the selected button, click an image under Buttons.


To create a name for a toolbar button, click Text Button under Button, and then type the button name in the Text Button Name box.


To assign the selected toolbar button image to the selected command, macro, font, AutoText entry, or style, click Assign.


To create a new image for a toolbar button or alter an existing image, click Edit.


To reset the selected toolbar to its original Word settings for a specific template, click the template name in the Reset Changes Made To <Toolbar Name> For box. If you click All Documents, the changes will be available to any document based on the Normal template.


To save toolbar changes in a specific template, click the template name in the Save Changes In box. If you click Normal, the changes will be available to any document based on the Normal template.


Describes the selected item or shows its appearance or contents.


To display a toolbar, select the check box next to the toolbar name. To hide a toolbar, clear the check box.


To see the available buttons, commands, macros, fonts, AutoText entries, styles, and symbols, click a category in the Categories box.


To place a button, command, macro, font, AutoText entry, style, or symbol on a toolbar, drag the item you want from the box to the right of the Categories box onto a toolbar. To create a new toolbar, drag an item onto the document.


Describes the function of the selected button, command, macro, font, AutoText entry, style, or symbol.


Go To command (Edit menu)

Moves the insertion point to a specified location in the document. You can move to a page number, an annotation, a footnote, a bookmark, or other location.


To specify the type of location to which you want to move, click an option in the Go To What box.


To move to a particular page, section, or line, type the number in the Enter box. To move to a footnote, endnote, annotation, bookmark, field, table, graphic, equation, line, or object, type the number or name.


To go to the item in the Enter box, click Go To.


To go to the next item in the Go To What box, click Next.


To go to the previous item in the Go To What box, click Previous. When text is typed in the Enter box, this button might not be available.


Date And Time command (Insert menu)

Inserts the date and time in a document in the format you choose.


To remove extra spaces when you delete text, or to add spaces when you insert text from the Clipboard, select the Use Smart Cut And Paste check box.


To set options for editing and typing, click the Edit tab in the Options dialog box.


To delete selected text as you type, select the Typing Replaces Selection check box.


To move and copy text by dragging the selection with the mouse, select the Drag-And-Drop Text Editing check box.


To automatically select whole words and the space after words, select the Automatic Word Selection check box.


To replace existing text as you type, one character at a time, select the Overtype Mode check box.


To specify the default picture editor for Word, select an editor in the Picture Editor box.


Select All command (Edit menu)

Selects all text and graphics in the active document. If you are working with headers, footers, annotations, footnotes, or text boxes when you choose the Select All command, all of the text and graphics within the window or text box are selected.


To specify the format of the date or time, click a format in the Available Formats box.


To automatically update the time or date when you print the document, select the Automatically Update (Insert As Field) check box.


To speed up screen display when working with complex documents by simplifying what appears on the screen, select the Draft Font check box.


To display objects created with the drawing tools in Word, select the Drawings check box. This option displays drawing objects only in page layout view.


To display object anchors, which indicate that an object is attached to a specific paragraph, select the Object Anchors check box.


To wrap the text from one line to the next within the document window, select the Wrap To Window check box.


To display dotted lines around page margins, text columns, objects, and frames, select the Text Boundaries check box.


To increase the speed at which you can scroll through and display a document that contains many graphics, select the Picture Placeholders check box.


To display the status bar, which shows information about a selected command or option, select the Status Bar check box.


To display the style area, which shows the applied style names to the left of the text, enter a positive decimal measurement — for example, .5". To close the style area, type 0 (zero).


To display the vertical ruler, select the Vertical Ruler check box. Make sure that Ruler is selected (checked) on the View menu.


To view special characters on your screen that do not print, select the check boxes for the characters you want under Nonprinting Characters.


To display tab characters ( [image] ), select the Tab Characters check box.


To display the spaces between words as dots, select the Spaces check box.


To display paragraph marks ( [image]), select the Paragraph Marks check box.


To display text formatted as hidden text with a dotted underline, select the Hidden Text check box.


To display all nonprinting characters listed under Nonprinting Characters, select the All check box.


To show the highlighting color on highlighted text, select the Highlight check box.


To display bookmarks enclosed within square gray brackets, select the Bookmarks check box.


To more easily identify field results in a document, click a shading option in the Field Shading box. The field shading appears on the screen but is not printed.


To display text as white characters on a blue background, select the Blue Background, White Text check box.


To set the default unit for measurements you type in dialog boxes and on the horizontal ruler, click the standard unit of measurement you want in the Measurement Units box.


 Page Layout command (View menu)

Switches a document to page layout view, which shows how elements such as graphics will be positioned on the printed page.


 Normal command (View menu)

Returns a document to normal view, which is the default document view for most word-processing tasks, such as typing, editing, and formatting.


Normal View button (horizontal scroll bar)

Returns a document to normal view, which is the default document view for most word-processing tasks, such as typing, editing, and formatting.


Zoom command (View menu)

Controls how large or small a document appears on the screen.


To specify how large or small you want your document to appear as a percentage of its normal size, select one of the check boxes under Zoom To.


To display a document in different sizes so that you can navigate, position objects, or view your document, select the check box for the level of magnification you want.


To reduce or enlarge the display of a document so that it fits within the left and right margins, select the Page Width check box.


To reduce the display so that the margins of the displayed section fit within the document window, select the Whole Page check box.


To display two or more pages, click Many Pages, click the monitor icon under Many Pages, and then click the number of pages you want to display.


To reduce or enlarge the display of the document between 10 and 200 percent, enter the percentage in the Percent box.


Displays an example of how text will appear with the options selected under Zoom To applied.


Arrange All command (Window menu)

Displays all open documents in windows that do not overlap on the Word screen.


1, 2, 3... command (Window menu)

Switches to the document and makes it active.


New Window command (Window menu)

Opens a new window with the same contents as the active window.


Outline command (View menu)

Creates or modifies an outline so that you can examine and work with the structure of a document.


Outline View button (horizontal scroll bar)

Creates or modifies an outline so that you can examine and work with the structure of a document.


Page Layout View button (horizontal scroll bar)

Switches a document to page layout view, which is the view that shows how elements such as graphics will be positioned on the printed page.


Master Document command (View menu)

Organizes and maintains a long document — such as a book or a multipart report — that is divided into separate files, or subdocuments.


Word Count command (Tools menu)

Counts the number of pages, words, characters, paragraphs, and lines in the active document. Punctuation marks and special symbols are also included in the word count.


To include the text in footnotes and endnotes when Word counts the number of pages, words, characters, paragraphs, and lines in the active document, select the Include Footnotes And Endnotes check box.


Displays the number of pages, words, characters, paragraphs, and lines in the active document.


Insert Sound Object button

Inserts a sound object into a document.


Pen Annotation button

Inserts a pen annotation into a document.


Insert Address button (Standard toolbar)

Inserts an address from the Address Book.


Close button

Closes all windows that contain the active document.


Routing Slip button

Adds a routing slip to the current document if Microsoft Exchange or another electronic mail system is installed.


Send button

Sends the active document as an attachment to an electronic mail message.


Repeat button

Repeats the last action.


Link Header button

Links the selected header or footer to or unlinks it from the previous section.


View Field Codes button

Displays or hides field codes.


Magnifer button

Magnifies a document on the screen or returns the document to its original size.


Zoom 100% button

Switches to normal view and sets magnification to 100 percent.


Zoom Page Width button

Sets magnification so that the entire width of the page is visible.


Create Envelope button

Creates an envelope.


Insert Chart button

Creates a chart by inserting a Microsoft Graph object.


Insert Frame button

Inserts an empty frame or encloses the selected item in a frame.


Insert Footnote button

Inserts a footnote or endnote.


Insert AutoText button

Creates or inserts an AutoText entry.


WordArt button

Creates text effects by inserting a Microsoft WordArt object.


Equation button

Displays the Equation Editor toolbar so that you can create equations.


Word Underline button

Underlines the selected words, but doesn't underline the spaces between the words.


Small Caps button

Changes the format of the selected text to small capital letters.


All Caps button

Changes the format of the selected text to all capital letters.


Single Space button

Sets paragraph line spacing to single spacing.


1.5 Space button

Sets paragraph line spacing to 1.5-line spacing.


Double Space button

Sets paragraph line spacing to double spacing.


Drop Cap button

Formats the first character or word in the current paragraph as a dropped capital letter.


Superscript button

Changes the format of the selected text to superscript.


Subscript button

Changes the format of the selected text to subscript.


Compare Versions button

Compares the active document with an earlier version of the same document.


Review Revisions button

Reviews revision marks in the active document.


New Window button

Opens another window that contains the active document.


Arrange All button

Arranges all open documents so that they're all visible on-screen at the same time.


Open Subdocument button

Opens a subdocument of a master document.


Split Window button

Splits the active window horizontally.


Bring Forward button

Brings the selected drawing objects forward.


Rotate Left button

Rotates the selected object 90 degrees to the left.


Disassemble Picture button

Separates the selected metafile picture into distinct drawing objects.


New command (File menu)

Creates a new document or template.


New button (Standard toolbar)

Creates a new, blank document based on the default template.


Recently Used File List box (Tools, Options, General tab)
To display the names of the most recently used documents on the File menu, select the Recently Used File List check box. To change the number of documents listed, enter a number from 1 to 9 in the Entries box.


Insert a second document into an open document
To insert the contents of another file into the open document at the insertion point, click the name of the file you want to insert or type its name in the File Name box.

To insert only part of a file, type a bookmark name or a named range (for example, a range of cells in Microsoft Excel) in the Range box.


Specify or change your user name, initials, and mailing address
To specify or change your user information — such as your name, a return address for envelopes, and the initials to be used for annotations — enter the information on the User Info tab.


To create a bookmark for the selected text or item in the document, type or select a name under Bookmark Name.


To show where text or items in the document have been marked with bookmarks, select the Bookmarks check box. When bookmarks are visible, square brackets appear at the beginning and end of each bookmark.


Cross-reference command (Insert menu)

Inserts a cross-reference to an item in a document.


To specify the type of item you want to refer to, click an item under Reference Type.


To select the information you want Word to insert and update, click an item in the Insert Reference To box.


To select the specific item you want the cross-reference to refer to, click an item under For Which.


To add the cross-reference to the document, click Insert.


Bookmark command (Edit menu)

Creates bookmarks, which are used to mark selected text, graphics, tables, or other items.


To list bookmark names alphabetically or by location, click Name or Location.


To remove the selected bookmark from the document, click Delete. Only the bookmark name, and not the marked text, is deleted.


Caption command (Insert menu)

Inserts captions for tables, figures, equations, and other items.


Displays the caption label and number for the selected item. You can type additional text for the caption after the number in the Caption box; you cannot type over the caption label and number.


To select a label name for the caption, select a label from the Label box.

To create a new label, click New Label.


To specify whether a caption will appear above or below the selected item, click the position in the Position box.


To specify a format for the caption numbers, click Numbering.


To add a caption automatically when you insert an item in a document, click AutoCaption. The caption will include the same label and a sequential number.


To create a label that is not listed in the Label box, click New Label.


To delete a label that you have added to the Label box, select the label, and then click Delete Label. If the label has already been used in a caption, Word does not delete it from the document.


To indicate the heading style used for the chapter titles, select the Include Chapter Number check box, and then click the style in the Chapter Starts With Style box.


To specify the character you want to appear between a chapter number and the caption number, select the Include Chapter Number check box, and then click a character in the Use Separator check box.


To specify the format of numbers included in a caption label, click a format in the Format box.


To add the chapter number to a caption label, select the Include Chapter Number check box.


To add a caption automatically, select the check box to the left of the item. Word determines the list of items that appears in the Add Caption When Inserting box by the applications that are installed on your computer that support OLE embedding.


To specify the caption label, position, and number format for a type of item, select the options you want to use in the AutoCaption dialog box.


To select a label name for the selected item, select a label in the Use Label box.

To create a new label, click New Label.


To specify whether a caption will appear above or below the selected item, click a position in the Position box.


To create a label that is not listed in the Use Label box, type a new label name.


To sort bookmark names alphabetically, click Name.


To sort bookmark names according to the order in which they appear in the document, click Location.


Shows how your document will look with the selected options.


Change Case command (Format menu)

Changes the capitalization of selected text.


To capitalize the first letter of the first word in the selected sentences, click Sentence Case.


To make all selected text lowercase, click Lowercase.


To make all selected text capital letters, click Uppercase.


To capitalize the first letter of each word in the selection, click Title Case.


To change all uppercase letters to lowercase in the selection and vice versa, click Toggle Case.


More Windows command (Window menu)

Lists all open windows. Double-click a window to make it the active window. This command is available only when more than nine windows are open.


Font box (Formatting toolbar)

Changes the font of the selected text and numbers. In the Font box, select a font name.


Font Size box (Formatting toolbar)

Changes the size of the selected text and numbers. In the Font Size box, select a size. The sizes available depend on the printer and the selected font.


Bold button (Formatting toolbar)

Formats the selected text and numbers as bold. If you click the button again, the formatting is removed.


Italic button (Formatting toolbar)

Formats the selected text and numbers as italic. If you click the button again, the formatting is removed.


Underline button (Formatting toolbar)

Underlines the selected text and numbers. If you click the button again, the formatting is removed.


To change the font of the selected text, select a font name. To change the appearance of the selected text, select the options you want on the Font tab.


To apply special formatting effects, select any combination of check boxes under Effects.


To change the font style of the selected text, select a style in the Font Style box.


To change the size of the selected text, select a size in the Size box. The sizes available depend on the printer and the selected font.


To stop automatically correcting spelling and replacing text as you type, clear the Replace Text As You Type check box.


AutoCorrect command (Tools menu)

Corrects text automatically as you type. You can also use the AutoCorrect feature to store and reuse text and other items you use frequently.


To add or replace the AutoCorrect entry displayed in the Replace and With boxes, click Add.


To add an entry to the list of words and phrases that AutoCorrect won't correct automatically, click Add.


To make sure that the first letter of the days of the week is capitalized automatically, select the Capitalize Names Of Days check box.


To always change two consecutive uppercase letters in a word so that the second uppercase letter becomes a lowercase letter, select the Correct Two Initial Capitals check box.


To delete the AutoCorrect entry displayed in the Replace and With boxes, click Delete.


Enter the name of the AutoCorrect entry (the abbreviation or word that you want to replace automatically as you type).


Displays the text or graphics that you want to use as a replacement for the word or abbreviation in the Replace box.


Cut command (Edit menu)

Removes the selection from the active document and places it on the Clipboard.


Copy command (Edit menu)

Copies the selection onto the Clipboard.


Paste command (Edit menu)

Inserts the contents of the Clipboard at the insertion point, replacing any selection.


To format the selected text with an underline, select an underline type.


To change the color of the selected text or object, select a color from the list.


To format a table automatically, select an autoformat in the Table Format box. To remove an autoformat, click None.


To specify which aspects of the autoformat you want to apply, click Options.


To format the selected text or numbers as subscript, select the Subscript check box.


To draw a line through selected text or numbers, select the Strikethrough check box.


To format the selected text or numbers as superscript, select the Superscript check box.


Left Border button

Adds a border along the left edge of the selection. If you click the button again, the border is removed.


Right Border button

Adds a border along the right edge of the selection. If you click the button again, the border is removed.


Top Border button

Adds or removes a border along the upper edge of the selection.


Bottom Border button

Adds or removes a border along the lower edge of the selection.


Style box (Formatting toolbar)

Applies a style to the selection, or defines a style based on the selection. To apply an existing style, select the style in the Style box. To define a new style based on the selection, type a new name in the Style box and press ENTER.


Double Underline button (Text Formatting category)

Formats the selected text with a double underline. If you click the button again, the formatting is removed.


Strikethrough button (Text Formatting category)

Formats the selected text with a strikethrough line. If you click the button again, the formatting is removed.


Justify button (Formatting toolbar)

Aligns the contents of the selection to the left and right. If you click the button again, the justification is removed.


Style command (Format menu)

Defines or applies to the selection a combination of formats, called a style.


To delete the current style, click Delete.


To add shading to the selection, select from the options under Fill.


To remove shading from the selection, click None.


Add/Edit Routing Slip command (File menu)

Sends a document to reviewers to revise and add annotations. To use routing, you and those you are sending the document to must have installed both the application in which the document was created and Microsoft Exchange or a compatible mail package.

When you have an existing routing slip or a message has been sent to you with a routing slip, the command name changes to Edit Routing Slip.


Displays the name of the person routing the document.


To enter the names of the people you want to route a document to, click Address, click a recipient name, and then click Add.


To route a document to one recipient after another, click the Move arrows until the names in the To box appear in the correct routing order.

If a routed document has already been sent to a name on the list, the name is dimmed and cannot be moved.


To find and select the recipient names you want to route the document to, click Address.


To remove a recipient from the To box, click the recipient's name, and then click Remove.


To describe the contents of the routed document, type a title in the Subject box.


To send a message or instructions about the routed document, type the message in the Message Text box.


To specify whether you want to send a copy of a document to all recipients at the same time or to one after another, select the option you want.


To let each reviewer of a routed document see the comments of all previous reviewers, click One After Another. The document is routed to recipients in the order specified in the To box.


To send a copy of a routed document to all reviewers at the same time, click All At Once.


To send a routed document back to you after the last recipient closes it, select the Return When Done check box.


To send an electronic mail message to yourself when each recipient forwards a routed document, select the Track Status check box.


To add a routing slip to the open document, click Add Slip.


To send a document after you have created the routing slip, click Route.


To clear the list of recipients and message text from the routing slip, click Clear.

To remove the routing slip from the document, click Clear, and then click Add Slip.

When a document is returned after routing, or reaches the last recipient, the list of recipients is dimmed.


Send command (File menu)

Sends a mail message with an attached document.


To specify whether you want to route the document to the recipients specified on the routing slip, or to mail the document independent of the routing slip, click the option you want.


Toolbars command (View menu)

Displays or hides selected toolbars, creates new toolbars, resets toolbars to their original settings, sets the color scheme for toolbars, and changes toolbar button size.


To add a button to a toolbar or change toolbar buttons and toolbars, click Customize.


To enlarge toolbar buttons so that they are easier to see, select the Large Buttons check box.


To display on-screen descriptions of toolbar buttons when the pointer pauses on them, select the Show ToolTips check box.


To restore the selected built-in toolbar to its original settings, click Reset. When you select a custom toolbar in the Toolbars box, the Reset button changes to Delete.


Copy Button Image command (Edit menu)

Copies the button image so that you can paste the image onto another button.


 Reset Button Image command (toolbar button shortcut menu)

Restores the button image to its built-in image.


Paste Button Image command (Edit menu)

Pastes the button image onto the selected button.


 Changes the color and image on a toolbar button.


To edit the button image, click the pixels in the Picture box.


To draw with a specific color, click the color in the Colors box, and then drag across the pixels whose color you want to change in the Picture box.


To remove the color from pixels in the button image, click the Erase box, and then drag across the pixels whose color you want to remove in the Picture box.


To move the button image up, down, left, or right one column or row at a time in the Picture box, click a direction button under Move.


Displays the button image as it will appear on the toolbar.


To clear the button image and display only the background color, click Clear.


To display colored buttons on toolbars, select the Color Buttons check box (Microsoft Word) or the Color Toolbars check box (Microsoft Excel). If you are using a black-and-white monitor and want to display the buttons with more contrast, clear this check box.


Full Screen command (View menu)

Hides most screen elements so that you can view more of your document.

To switch to your previous view, click  [image].


Zoom Control box (Standard toolbar)

Controls how large or small a document appears on the screen.


Full Screen button (Full Screen toolbar)

Cancels full screen view and returns hidden toolbars and other screen elements to the screen.


To display the horizontal scroll bar or the vertical scroll bar, select either the Horizontal Scroll Bar or Vertical Scroll Bar check box.


Split command or Remove Split command (Window menu)

Splits the active window into panes, or removes the split from the active window.


Application Control menu

To control the size and position of an application window, click the application Control-menu icon in the upper-left corner of the application window — or press ALT+SPACEBAR — and then click the command you want.


Document Control menu

To control the size and position of a document window, click the document Control-menu icon in the upper-left corner of the document window — or press ALT+HYPHEN — and then click the command you want.


Print Preview button (Standard toolbar)

Displays each page as it will look when printed.


Print command (File menu)

Displays printing options and prints all or part of the document.


Print button (Standard toolbar)

Prints one copy of the active document using the current print settings.


To return to the previous view of the document, click Close.


To specify the number of copies to print, enter a number in the Number Of Copies box.


To select a printer, click its name in the Name box. The information that appears below the Name box applies to the selected printer.


To print the entire document, click All.


To print your document to a file instead of to a printer, select the Print To File check box.


To organize pages when you print multiple copies of a document, select the Collate check box. A complete copy of the document is printed before the first page of the next copy is printed.


To change the options for the selected printer, click Properties. The settings you specify apply to the active document, and they may also affect print settings in other applications you use.


Describes the state of the selected printer — for example, busy or idle.


Close command (File menu)

Closes the active document without quitting the application. To close all open documents, hold down SHIFT and click Close All on the File menu.


 Save command (File menu)

Saves the active document with its current filename, location, and file format.


Save As command (File menu)

Saves the active document with the filename, location, and file format you specify. You can also use this command to save a document with a password or to protect a document so that others cannot change its contents.


To save a backup copy each time you save the document, select the Always Create Backup Copy check box.


To be reminded to enter document properties—such as title, subject, author, keywords, and comments—for each new document you save, select the Prompt For Document Properties check box (Word) or Prompt For File Properties check box (Microsoft Excel).


To restrict access to documents and protect documents from changes, use the options under File-Sharing.


To prevent others from opening a document, type a password in the Protection Password box.

A password is case-sensitive and can contain up to 15 characters, including letters, numerals, and symbols. If you lose your password, you cannot open your document.


To let others open a document as read-only, type a password in the Write Reservation Password box. If someone opens the document as read-only and changes it, it must be saved with a different name.

A password is case-sensitive and can contain up to 15 characters, including letters, numerals, and symbols. If you lose your password, you cannot open your document.


To recommend that others open a document as read-only, select the Read-Only Recommended check box. If someone opens the document as read-only and changes it, it must be saved with a different name.


To confirm the password, retype it in the Reenter Protection Password box.


To confirm the password, retype it in the Reenter Write Reservation Password box.


Help is available for each item in this group. Click  [image] at the top of the dialog box, and then click the specific item you want information about.


Help is available for each button on this toolbar. Click  [image], and then click the specific button you want information about.


To get help with options in this dialog box, click Help.


Post To Exchange Folder command (File menu)

Saves a copy of the active file to a Microsoft Exchange folder.


Exit command (File menu)

Exits the application.


Displays the selected toolbar.


Picture command (Insert menu)

Inserts a picture from a graphics file.


Toolbar

Contains buttons that give you quick access to many commands and features. To see the name of a button, point to it with the mouse. To display or hide toolbars, use the Toolbars command on the View menu. To make an anchored toolbar a floating toolbar, or vice versa, double-click a blank area on the toolbar.


Title bar

To move a window or dialog box, drag its title bar. To maximize a window or restore it to its previous size and location, double-click the title bar.


Minimize

To reduce an application or document window to an icon, click  [image]  in the upper-right corner of the window, or click Minimize on the application or document Control menu. To restore the window to its previous size and location, double-click the icon.


Maximize

To enlarge an application or document window to fill the screen, click  [image]  in the upper-right corner of the window, or click Maximize on the application or document Control menu. To restore the window to its previous size and location, double-click the title bar.


Restore

To restore a window to its previous size and location, click  [image]  in the upper-right corner of the window, or click Restore on the application or document Control menu.


Close

To close an application or document, click  [image]  in the upper-right corner of the window, or click Close on the application or document Control menu.


docked toolbar

A toolbar that's attached, or "anchored," to one edge of the screen or the application window. You can dock a toolbar below the menu bar or to the left, right, or bottom edge of the application window. When you drag a toolbar to the edge of the screen or the application window, the toolbar outline "snaps" to the length of the edge. If you drop the toolbar after its outline "snaps," it docks to that edge of the screen.


floating toolbar

A toolbar that's not docked at the edges of the application window.


Format Painter button (Standard toolbar)

Copies the formatting (such as font and color) of selected text or a selected object and applies it to other text or another object.


Open button (Standard toolbar)

Opens or finds a document.


Open command (File menu)

Opens or finds a document.


File List command (File menu)

Opens the document. Click the number or name that corresponds to the document you want to open.


Move command (Control menu)

To use the arrow keys on the keyboard to change the location of the application or document window, click Move.


object

A file or information (textual or graphical) you can link to or embed in another application.


The Microsoft Network command (Help menu)

This command is unavailable if The Microsoft Network is not installed on your computer. For information about installing The Microsoft Network, click the Windows Start button, click Help, and then enter microsoft network.


The Microsoft Network command (Help menu)

Connects your computer to The Microsoft Network location you select.


About Microsoft Application command (Help Menu)

Displays the version number of this Microsoft application; copyright, legal, and licensing notices; the user and organization name; the software serial number; and information about your computer and your operating system.


To display information about system configuration, printers, system DLLs, fonts, proofing tools, graphics filters, text converters, display configuration, applications that are running, active modules, and OLE settings for your computer, click System Info.


Microsoft Application Help Topics command (Help Menu)

Displays online Help for this Microsoft application, including the Answer Wizard, where you can type a request for help in your own words.


Answer Wizard command (Help menu)

Displays the Answer Wizard, where you can type a request for help in your own words.


Save button (Standard toolbar)

Saves the active document with its current filename, location, and file format.


Properties command (File menu)

Displays the properties of the active file.


You have chosen an item that's associated with previous versions of this product. There are no Help topics available for this item. For assistance, try using the commands on the product's Help menu.


For more information about technical support options, click the Tech Support button.


To open the document as read-only, click Read Only. If you open the document as read-only and change it, you must save the document with a different name.


Copy button (Standard toolbar)

Copies the selection onto the Clipboard.


Cut button (Standard toolbar)

Removes the selection from the active document and places it on the Clipboard.


Paste button (Standard toolbar)

Inserts the contents of the Clipboard at the insertion point, replacing any selection.


OLE application

An application that supports object linking and embedding. Use linking if you want to automatically update the linked information in the destination file when the source file changes. Use embedding to insert an object into another application. All Microsoft Office applications support OLE.


selection

All items that are currently selected. Selected items are usually highlighted on your screen and are changed by the commands and actions you perform.


Drawing button (Standard toolbar)

To display or hide the Drawing toolbar, click the Drawing button.


To make a window the active window, double-click its name.


Displays the type of object — for example, Microsoft Excel worksheet — that you are converting or activating.


To convert the selected embedded object to the application format or type of information selected in the Object Type box, select the Convert To check box. Use this option to change the file format of the embedded object so that you can open it in the applications you use.


To open the embedded object as the type selected in the Object Type box, select the Activate As check box. After you edit the object, it returns to the current type.


To convert the selected object to another object type, click an application or object type in the Object Type box. The embedded object opens for editing in the source application for the object type you've selected.


Displays the results of selected options.


To display the selected embedded object as an icon, select the Display As Icon check box.


To change the icon that represents an embedded object, click Change Icon, and then select the options you want in the Change Icon dialog box.


Edit command (Edit menu, Object submenu)

Opens the selected embedded object or the source file of linked information so that you can edit the object or information in the source application.


Open command (Edit menu, Object submenu)

Opens the selected embedded object or the source file of linked information so that you can edit the object or information in the source application.


Convert command (Edit menu, Object submenu)

Specifies a different source application for the selected object so that you can open and edit the object in an application other than the original source application.


Paste Special command (Edit menu)

Pastes, links, or embeds the Clipboard contents into the current file in a format you specify.


To insert or embed the Clipboard contents at the insertion point in the format specified in the As box, select the Paste check box. When you select this option, the Clipboard contents are pasted or embedded, but no link is created.

To create a link, select the Paste Link check box.


To specify the type of information you want to paste from the Clipboard, click the type in the As box.


To display the Clipboard contents as an icon, select the Display As Icon check box. Use this option if you do not want data to be displayed in your file.


To change the icon that represents a link, click Change Icon, and then select the options you want in the Change Icon dialog box.


Displays the results of selected options.


Links command (Edit menu)

Displays and modifies information for each link in the current file, including the filename, the item, the type, and whether the link is updated automatically or manually. This command is unavailable if the current file contains no links.


Lists the names and locations of the source files.


Displays the range name of the linked item.


Displays the name of the application or type of application in which the linked object was created.


To update data for the selected link when you open the container file, and every time the source file changes, select Automatic. This option is unavailable if the link is locked.


To update data for the selected link only when you click Update Now, select Manual. This option is unavailable if the link is locked.


To update all of the links selected in the Links dialog box, click Update Now.


To specify a different source file for a selected link, click Change Source, and then select the options you want in the Change Source dialog box.


Indicates whether the link is updated manually or automatically and whether it is locked.


To open the selected source document in the source application, click Open Source.


Displays the name of the source data and its location. If you copied the data from an application that did not provide the source data and its location to the Clipboard, the source is identified as "Unknown."


Object name Object command (Edit menu)

Displays commands that apply to the selected object.


Object command (Insert menu)

Links or embeds an object — such as a chart or an equation — in the current file.


Select the type of object you want to insert into your file in the Object Type box; the Result box describes the result of the selected object. If the object type does not appear in this box, you may need to run Office Setup to install the source application.


To display the new embedded object as an icon, select the Display As Icon check box.


Describes the results of the selected options.


To change the icon that represents an embedded object, click Change Icon, and then select the options you want in the Change Icon dialog box.


Type the name of the file you want to insert as a linked or embedded object.


To locate the file you want to link or embed, click Browse, and then select the options you want.


To create a link to the selected file rather than embedding it, select the Link To File check box.


To display the embedded object as an icon, select the Display As Icon check box.


To search for files in other locations, click Browse, and then select the options you want.


To change the icon that represents an embedded object, click Change Icon, and then select the options you want in the Change Icon dialog box.


Select the icon you want to use to represent the embedded object in your file.


Type the caption — such as the filename — you want to appear under the embedded object icon in your file.


To locate files that contain icons you want to use to represent embedded objects, click Browse.


Displays the name of the file that contains the icons that appear in the Icon box.


dynamic data exchange (DDE)

The ability of Windows-based applications to exchange information and commands. For example, a Microsoft Excel macro uses DDE to send commands to Word to print a document.


embedded chart

A chart object that's been placed on a worksheet and is saved with that worksheet when the workbook is saved. When the object is selected, you can move and size it. When it's activated, you can add data and select, format, move, and size most items. Embedded charts are linked to worksheet data and are updated when the worksheet data changes.


chart sheet

A sheet in a workbook containing a chart. When you create a chart sheet, Microsoft Excel inserts it in the workbook to the left of the worksheet it's based on. When a chart sheet is activated, you can add data and select, format, move, and size most items. Chart sheets are linked to worksheet data and are updated when the worksheet data changes.


Open Database Connectivity (ODBC)

A Driver Manager and a set of ODBC drivers that enable applications to use Structured Query Language (SQL) as a standard language to access data created and stored in another format.


data source

Information stored in another application.


merge field

A placeholder for the actual information that changes for each version of a document.


main document

In a mail merge operation, the main document contains the text and graphics that stay the same for each version of the merged document — for example, a form letter.


source file

The file in which an object originated, or the application that was used to create the object. When you change information in a source file, the information is updated in the file to which it's linked.


OLE

Acronym for object linking and embedding. OLE is an application-integration technology you can use to share information among applications. All of the Office applications support OLE, so you can link and embed information in any of these applications.


link

To copy information from one file (the source file) to another file (the destination file) and maintain a connection between the two files. When you change the information in the source file, the information is automatically updated in the destination file.


embed

To insert information created in one file (the source file) into another file (the container file). After it's been embedded, the information — called an object — becomes part of the container file. When you double-click an embedded object, it opens in the application in which it was created. Any changes you make to the object are reflected in the container file but not in the source file.


embedded object

Information such as a chart or document that's created in one file (the source file) and inserted into another file (the container file). Both the source and container applications must support object linking and embedding, or OLE. After it's been embedded, the object becomes part of the container file.

When you double-click an embedded object, it opens in the application in which it was created. Any changes you make to the object are reflected in the container file but not in the source file.


import

To bring information stored in one file format or application into another one. The Office applications use converters to import information.


container file

A file that contains a linked or embedded object. Also called a compound document.


bound object frame

In Microsoft Access, a control on a form or report used to display and manipulate OLE objects that are stored in tables.


unbound object frame

In Microsoft Access, a control you place on a form or in a report to contain an unbound object. An unbound object is an object (such as a picture) whose value isn't derived from data stored in a table.


To close this dialog box without saving any changes you've made, click Cancel.


To close this dialog box and save any changes you've made, click OK.


Microsoft Software Library

The Microsoft Software Library (MSL) is a collection of binary (nontext) files for all Microsoft products. For example, the MSL contains device drivers, utilities, Help files, and technical articles.


The Microsoft Network

The Microsoft Network (MSN) is an online service that provides easy and affordable access to a worldwide community of computer users. Access to MSN is a feature of Windows 95 — MSN is seamlessly integrated with the operating system. Using MSN, you can exchange messages with people around the world; read the latest news, sports, weather, and financial information; find answers to your technical questions; download from a collection of thousands of programs; connect to the Internet; and more.


Microsoft Download Service

The Microsoft Download Service (MSDL) is a standard bulletin board system. It contains the Microsoft Software Library (MSL), technical articles, device drivers, Help files, and other support files you can download from Microsoft.


auto hide

A mode that causes the docked Office Shortcut Bar to remain off the edge of the screen when you're not using it. A small border appears on the edge of the screen where the Office Shortcut Bar is hidden; when you point to that edge of the screen, the Office Shortcut Bar reappears. The Auto Hide Between Uses check box has no effect when the Office Shortcut Bar is minimized or floating, or when the Auto Fit Into Title Bar Area check box is selected and the Office Shortcut Bar is docked at the top of the screen.


Application Note

A technical article, written and distributed by Microsoft, that provides additional information about a Microsoft product or a fix for a specific bug or problem. An Application Note may include a disk that contains new software, documentation, sample files, device drivers, utilities, templates, or macros.


query

One or more phrases that tell the Knowledge Base what to search for. Queries can contain operators, quotation marks, wildcards, and parentheses to help focus the search.


Microsoft Knowledge Base

The Microsoft Knowledge Base (KB) is the primary source of product information for Microsoft support engineers and customers. This comprehensive collection of articles, which is updated daily, contains detailed how-to information, answers to technical-support questions, bug lists, and fix lists. Use text and keyword queries to access information in the KB.